Produce all Quotes for Sales staff. Distribute and Coordinated through all processes to ensure deadlines are met. Produce reports for Sales Meetings. Maintain all information with accuracy in system.

Prepare Excel spreadsheets for weekly tracking reports.Place advertisements, order promotional items and handle vendor relations. Corporate Administrative Assistant - July 2006 to August 2008• Provide administrative support to 42 corporate employees and executives.• Assist V.P. of Human Resources with new employee paperwork and processing.• Answer multi-line phone system, greet visitors.• Purchase office supplies, maintain office equipment and wireless telephone contracts.• Coordinate travel arrangements for employees and company guests.

Provide administrative support to 42 corporate employees and executives.Assist V.P. of Human Resources with new employee paperwork and processing.Answer multi-line phone system, greet visitors.Purchase office supplies, maintain office equipment and wireless telephone contracts.Coordinate travel arrangements for employees and company guests.

Support Procurement Manager, Accounts Payable, Document Control, assist receiving manager, maintain Quickbooks.

Assist in the scheduling and planning meetings related to construction or engineering.Prepare and issue purchase orders and contracts for the construction project through QuickBooks.Assist the Procurement Engineer/Manager in expediting vendors and contractors.Track and report all inbound shipments. Issue delivery updates to the construction team.Process accounts payable to include; receive all incoming invoices, check all invoices against appropriate Purchase Order or Contract and verify accuracy of invoice, forward invoices to appropriate personnel for approval, enter invoices into QuickBooks. Vendor & Contractor correspondence as related to purchases and contracts.Maintain complete Master Purchase Order file inclusive of invoices, material receiving advisements, purchase order/contracts, insurance certificates for on-site contractors, change orders, bid summary/approval sheets, formal and informal proposals and correspondence related directly to purchasing.Maintain timesheets for direct labor cost contracts.

Assist in the scheduling and planning meetings related to construction or engineering.Prepare and issue purchase orders and contracts for the construction project through QuickBooks.Assist the Procurement Engineer/Manager in expediting vendors and contractors.Track and report all inbound shipments. Issue delivery updates to the construction team.Process accounts payable to include; receive all incoming invoices, check all invoices against appropriate Purchase Order or Contract and verify accuracy of invoice, forward invoices to appropriate personnel for approval, enter invoices into QuickBooks. Vendor & Contractor correspondence as related to purchases and contracts.Maintain complete Master Purchase Order file inclusive of invoices, material receiving advisements, purchase order/contracts, insurance certificates for on-site contractors, change orders, bid summary/approval sheets, formal and informal proposals and correspondence related directly to purchasing.Maintain timesheets for direct labor cost contracts.

Procurement and Accounting 1. Prepare and issue purchase orders and contracts as directed by the Procurement Engineer/Manager. This involves entering purchase orders into the computer based purchasing system for the construction project (QuickBooks) and publishing paper documents as necessary2. Assist the Procurement Engineer/Manager in expediting vendors and contractors3. Track and report all inbound shipments. Issue delivery updates to the construction team.4. Receive all incoming invoices, date stamp and distribute to the various individuals assigned by the adopted approval process5. Check all invoices against appropriate Purchase Order or Contract and initial as when unit cost/rate and total due is mathematically correct.6. After all approvals are received, enter invoices into the computer based accounting system (QuickBooks), and forward payment due report to Controller for check preparation.7. Maintain adequate project record systems to provide auditable paper trail.a. Vendor/Contractor Correspondence Related to purchases and contracts.b. Purchase Order Master File - to contain as follows:1. Invoices2. Material receiving advisements / delivery slips3. Purchase Order / Contracts4. Insurance Certificates from all on-site contractors5. Change Order to the original Purchase Order6. Bid Summary / Approval Sheets7. Formal and Informal Offers and Proposals8. Correspondence related directly to purchasing8. Maintain timesheets for direct labor cost contractsProject Administrative Assistant to the Project Manager 1. Maintains drawing stick files in construction office with current revision level2. Down load digital drawing files to construction office server as received3. Maintain project correspondence and technical documents in the Project Master File Cabinets4. Assist in the scheduling and planning meetings related to construction or engineering5. Receive visitors and announce visitors arrival to the appropriate person

Prepare Excel spreadsheets for weekly tracking reports.Place advertisements, order promotional items and handle vendor relations.

Sales, Equity loans/lines, account services

Track daily, weekly and monthly sales goals and referrals.Maintain policy and procedures for all aspects of banking operations.Process new account openings, consumer loans, IRA's and Certificates of Deposits

Track daily, weekly and monthly sales goals and referrals.Maintain policy and procedures for all aspects of banking operations.Process new account openings, consumer loans, IRA's and Certificates of Deposits

Provided administrative assistance to CEO, and President, special projects, and fulfillment