Allyssa Dunn Email & Phone Number

New York, United States

• Run monthly Time & Materials ("T&M") meetings with Project Managers and Program Executives to manage team budgets, forecast resource schedules, plan budget modifications, and report potential issues.• Collect and track T&M contractors' planned time off to ensure budget needs are met. • Create and audit monthly T&M reports for review by our confidential customer.• Maintain high-level confidentiality and security protocols for all documents.• Manage all project staffing and on-boarding activities, including sourcing initiation, interview coordination, NDA execution, rate negotiation, background check validation, contract execution, access requests, and orientation. • Assist vendor on-boarding and maintain vendor relations.• Prepare weekly timesheet reports on the 24/365 security team for our confidential customer.• Prepare and present weekly status updates on all T&M reporting and staffing activities to the PMO and Program Executives.• Assist Program Management Quality Assurance to gather and analyze current process metrics and identify business process improvements.• Perform quarterly and annual audits of process documentation related to staffing and PMO administration.• Assist contracts team with annual vendor renewals and quote requests.• Work in a virtual setting via telephone, Teams, SharePoint, One Drive, internet, and email• Routinely update tools, records, and documents• Procurement support• Various administrative PMO tasks

Summit, Nj

• Perform due diligence in pursuant to an acquisition • Work independently on the contract lifecycle• Collaborate between my BMS (Celgene) business partner, vendors, and the BMS (Celgene) Legal department to ensure timely contract execution and purchase order generation• Enter contracts and purchase requisition requests into Oracle EBS • Create, monitor, track, and file each contract on the team's SharePoint platform• Assist IT Contracts Manager on projects and tasks related to strategic initiatives• Review monthly projected flexible vendor demand reports for accuracy, and reconcile with invoiced actuals using Basware and SharePoint• Troubleshoot vendor issues• Streamline flexible vendor demand process to improve efficiency and timely invoice processing• Assist IT Vendor Management Director with projects and vendor relations• Lead projects as requested • Assist in the preparation of presentation materials

Orangeburg, Ny

• Implemented bi-weekly wellness tips into digital office displays.• Established and maintained group calendars for Executive Team Travel and HR Team Travel.• Reconciled CEO’s calendar with Executive Team Travel calendar and company events. • Coordinated benefits reimbursements for company retirees: approved requests, input data, tracked submission dates to HR and Accounting, and communicated status updates with retirees. • Managed all supply orders & inventory, catering requests, replenishment, and mailings.• Coordinated event planning for executive dinners, team building events, and annual wellness fair.

Greater New York City Area

• Oversaw office supply inventory, groceries, catering requests, and all related budgets. • Negotiated an office snack contract at half the standard rate, saving 30% of our total snack budget.• Assisted Office Manager with event planning, office maintenance, and liaising with vendors & building management.• Coordinated internal and external meetings/conferences and calendar management• Handled all incoming calls and visiting clients. • Assisted HR Manager with onboarding process: data entry, calendar management, documentation, NDA’s. • Prepared materials for external meetings and interviews.

Greater New York City Area

• Responsible for compiling and maintaining international directory during year-long merger with comparable company. • Developed efficient system to confirm and clear conference rooms via MS Office. • Arranged meetings for visiting global executives, including managing calendar invites, catering, and audio/visual.• Arranged transportation services for visiting global executives in a timely manner. • Answered multiple telephone lines, in addition to the global switchboard, and screened or transferred calls accordingly.• Maintained office supplies for guests and visiting employees, and ordering additional supplies to fit needs. • Coordinated guest lists for special events with building security.• Performed ad hoc projects for managing staff and associates. • Managed calendars for 15 conference rooms, coordinating conflicts and accommodating special requests.• Maintained an updated desk directory during numerous staff changes, and communicated changes between departments.

Greater New York City Area

• Public representative of a non-profit group, interacting with 100-200 people daily• Individually responsible for raising over $5000 for my campaign in one month• Managed travel logistics and fundraising paperwork for a team of 6-7 canvassers• Handled all cash contributions earned by the team• Responsible for maintaining motivation and team morale throughout the day.• Began receiving tasks outside of standard job description after one week of employment.

Greater New York City Area

• Warmly and efficiently served luxury clientele, fielding all specifications and technical difficulties with the e-menu, while forming positive relationships with return clients.• Served as communication hub between clients and all team members.• Invited to be the union representative for entire cafe staff.

Greater New York City Area

• Assisted coffee menu development, staying on top of latest trends and experimenting with new drinks.• Scheduled hourly employees and handled last-minute scheduling conflicts. • Mediated conflicts between employees and among customers. • Ordered supplies from local vendors.• Surveilled all preparation and storage practices for health code compliance.• Promoted from barista to Assistant Manager after four months, and to GM after eight months of employment. • Worked with the owner the day Hurricane Sandy hit, serving over 900 customers in eight hours with only two mistakes.

La Crosse, Wisconsin Area

• Fielded all university phone calls, dispensed information, and transferred appropriately.• Dispatched officers to emergency calls, maintaining radio contact and communicating sensitive information--without supervision.• Recorded all case data manually and digitally, frequently doing so under pressure.• Singled out from my peers to assist Telephone Services Director with daily tasks.