Alona Garcia Email and Phone Number

Provide administrative support to 30-team member specializing in Brand Marketing & Strategic Planning & Information functions. Organizing and reviewing cost in booking flight tickets, hotel, transfer and visa to generate smart savings. Scheduling and preparing agenda for meetings, workshop and conference. Preparing the display of cigarettes with competitor packs, information, Artwork and Unit as require. Manage expense claim for department team members, support in leave planners and monitor meeting diaries for Top Managers. Provide training and orientation for new joiners with office settlement (business cards, access cards, IT Equipment. Arrange induction meetings to other relevant department. Creating Vendor for new suppliers and raising Purchase orders in SAP system. Coordinate with Accounts department for the payment of the suppliers. Uploading and reviewing contract and following up for require approval from top team for legal requirements. Records Management Coordinator - responsible for managing digital or paper records of Marketing Team throughout their life cycle, from the time they are created to their eventual disposal for the audit purposes. Work collaboratively with team assistants in a ‘cluster' team environment, providing back up cover for their teams, during holiday or sickness. Participate on training for Fire Safety and Health & Safety in ensuring compliance with Health & Safety Regulations.

 Greet and welcome visitors, ensuring they given the security pass and informing the relevant member of staff of their arrival. Promptly respond to general inquiries from client, staff and customers via e-mail and fax. Managing and accurately logged all daily shipping and receiving orders. Provide logistical support to meetings held in the Board Room, to include preparation of meeting and conference rooms and assist in arrangements for catering provisions. Provide support to the Facilities Manager and other members of the Support Services as required. Coordinating and arranging repairs to office equipment and maintain office supplies (Stationery & kitchen supplies).