Alycia Melchor Email & Phone Number

Houston, Tx

Lead special event coordination and execution - including coordinating completion of collateral material, event vision & logistics, guest lists, RSVP tracking, cross-functional coordination, and event follow up communication as necessaryDevelop and meet event revenue goals for existing and new events, track budget and expenses for events Maintain and track donor pledges and payments related to special eventsCoordinate and manage vendors as necessary for special eventsWork with Finance team to maintain and execute vendor contractsWork with Communications team to prepare and update collateral material for events Solicit event sponsors, including in-kind sponsorships.Coordinate plans and collateral for organization’s annual appeals, implement according to plansCultivate and solicit gifts from key individuals with giving capacity of up to $5,000 annually Oversee special stewardship projects such as: follow up letters after VIP events, holiday card mailings, invitations to special events, personal calls to donors, etc. Work closely with Communications team to produce and update Advancement documents and materials, and create external content and collateral for appeals, reports and newsletters. Draft and/or edit communications coming from the Advancement team for internal and external stakeholdersPortfolio Support and General Advancement (20%)Support a range of activities to cultivate and steward Good Reason Houston donors and prospects (e.g., conduct initial prospect research, create donor profiles, draft meeting preparation, prepare meeting folders, direct mailings, etc.)Research and prep for fundraising meetings with major donors for Chief Executive Officer, Chief External Affairs Officer, and the Director of AdvancementEnsure data integrity of individuals in donor database, including data entry, gift acknowledgement, reporting, etc. Other duties as assigned, as the organization’s fundraising program grows

Houston, Texas, United States

Conducts donor biographical and financial prospect research, relationship management, industry wealth indicators and public documents in preparation for annual fund asks and campaigns. Conducts database review, data cleansing, and data manipulation to ensure consistency of data standards. Develops and maintains Policy/Procedures for database management including developing standardized codes. Is accountable for the accuracy and integrity of all donor and membership files; implements quality control mechanisms. Provides mailing label data to mail-house for The Word magazine. Query and export data for digital communications to support fundraising appeals (Annual Fund, Gala, Raffle and all other campaigns). Generates and circulates RE reports to track and analyze progress towards fundraising goals on a weekly, monthly, quarterly and annual basis pertaining to all fundraising activities and Alumnae relations. Provides data for Annual Report including: alumnae giving, memorial gifts, matching donor gifts, and all donations. Provides data for the pages related to the Annual Fund for each issue of The WORD magazine. Main liaison between OneCause and IWA by providing key support for the annual gala. This includes all donor and gift entries, maintaining acknowledgement letters; running reports for Advancement Director, Finance Director, and Special Events Coordinator. Key contact between Greater Giving and IWA in maintaining donor gifts, running monthly reports, and reconciling credit card receipts with the Finance department. Assists at all Advancement sponsored events.

Sugarland, Tx

Work with hospitals, clinics, facilities and the clinical team to manage request for services from members and/or providersManage the referrals process, process incoming and outgoing referrals and prior authorizations, including intake, notification and census roles Receive care coordination notification cases for non-clinical assessment/intervention and provide appropriate triageReview requests for adverse determination, approval notifications and process notification requirements Handle resolution/inquiries from members and/or providers

Kingwood, Tx

Supports Payroll Implementation Specialists as needed.Produces and maintains incomplete employee information spreadsheet to provide Payroll Implementation Specialists and clients with the status of completed employee information.Prepares new employee information forms for entry into database.Enters employee information into internal information system.Provides Reception relief.Supports process and audit efforts to ensure integrity and accountability for Sarbanes-Oxley compliance.Prepares and mails new employee information forms and benefits books to client locations upon request.Prepares client documentation file for Payroll Implementation Specialists.Files, makes copies, types, and enters data into computer/ database or standard forms.Coordinates communication of department by preparing outgoing mail utilizing appropriate delivery means.Reviews and processes all incoming employee benefit enrollment forms.Supports Payroll Implementation Specialists in developing efficient processes by assisting with key data maintenance projects.Contributed as a member of the regional culture council to analyze survey results, recommend solutions to regional leadership and manage projects.

Baltimore, Maryland Area

Manage office operation of law firm.Answer incoming telephone calls, taking a message for each call and entering into inter-office computer software.Greet scheduled visitors and conduct to appropriate person.Compose and type routine correspondence.Organize and maintain filing system and file correspondence and other records.Maintain reception area and conference rooms.Process and distribute all incoming mail, faxes and emails.Maintain appointment schedule for two attorneys.Initiate all tele-conferences and connect with appropriate attorney.Perform monthly audit on client files to ensure they are up to date.Order and maintain supplies for two offices and arrange for equipment and water maintenance.Plan general office maintenance with property management.Maintain client contact information database.Prepare yearly holiday mailing to clients and contacts.Coordinate monthly meetings for Maryland State Bar Elder Law Section Council.

Answered incoming telephone calls and forwarded calls appropriately.Purchased supplies for the office and field department.Maintained project schedule in MS Access.Selected vendors and services to increase productivity and cost efficiency.Scheduled rental equipment for job sites.Coordinated the delivery of materials to job sites.Acted as liaison between field teams and President.Maintained contact database for President.Scheduled appointments and maintained calendar for President and Sales Director.Researched potential clients for Sales Director.Assisted in the preparation of sales proposals.

Administrative support for Purchasing Manager and agentEntered and received inventory into Peachtree.Approved and reconciled invoices.Ordered materials and services from vendors as needed. Maintained major weekly inter-departmental scheduling report.Maintained office supply inventory.Filing.Data entry.Provided front-desk reception relief.

Processed and distributed incoming and outgoing correspondence for 200+ employees.Provided reception relief.Maintenance of five break rooms.Assisted Records Management Administrator as necessary.Maintained employee information for inter-office use.Processed invoices.

Created and maintained traffic report schedules and feed inventory.Worked with sales teams and ad agencies to provide adjustments to contract agreements.Researched discrepancies in thirty-five markets across the nation for a major communications/media advertising company.Provided sales and operations support.Multi-tasked many projects and responsibilities in a fast paced office environment with attention to deadlines and minute details while working five or more hours of overtime as necessaryCreated and processed reconciliatory legal affidavits for sales teams.

Bachelor'S, Organizational Communication, General

Associate'S Degree, Business

Diploma, General Studies