Alyson Hoffman Email & Phone Number

Convention Management:+ Pre-convention planning, including space reservation; electrical, furniture, internet, and other utilities; insurance and other necessary paperwork+ Coordinating booth maintenance, graphic creation and printing+ Inventory planning and ordering + Arranging shipping+ Scheduling staff and arranging travel+ Coordinating a variety of vendors, including union contractors, from selection through work execution and invoicing+ Scheduling signings and other fan-talent interaction activities+ Creating printmatter, including signage, handouts, etc.+ Relaying shipping and ordering information to writers and artists in advance of deadlines+ On-site management of staff, schedules, meals, inventory check-in, sales, and on-the-fly troubleshooting+ Post-event debrief including communicating issues to vendors, P&L review, and review of invoice accuracy and accountabilityEvents+ Arranging signings, launch events, and book tours+ Negotiating appearance fees, per diems, etc. for traveling talent+ Maintaining web calendar of events+ Assuring social media promotion of events+ Assisting with shipping and ordering to ensure prompt arrival of booksAdditional special projects

Portland, Oregon Area

EVENTSPrimary role as Programming and Speaker Manager for 400–1200 person events in San Francisco and London:+ CFP management+ All speaker communications leading up to events and on site, including registration, hotels, presentations, website updates, and content+ Creating program schedule and drafting finalized schedule for programming committee review, which included balancing plenary and track speaking slots, consideration of content of each talk, speakers' availability, gender balance across program, and length of talks+ Coordination with marketing and communications+ A/V coordination+ Presentation file management+ Speaker preparednessAdditional support for team including:+ Venue selection+ Ticket pricing+ Event management tools+ Sponsorship+ On-site details+ Follow-up questionnairesPrimary organizer for additional two-day event in Portland, OR for 50–60 people:+ Venue selection for primary event as well as dinner venue+ Attendee communication+ Catering and A/V sourcing, selection, contracting, and communication+ Budget managementSPEAKING ENGAGEMENTSBooking Agent for speaking engagements at a wide variety of companies. Duties included:+ Sales calls+ Informational calls+ Preparation of documents outlining talk formats, abstracts, workshop options, etc.+ Selection and prioritization of speaking engagements+ Coordination and negotiation with speakers' bureaus+ Fee negotiation+ Contracting+ Targeted mailing list marketing+ All communications and preparation leading up to event, incl. management of logistical concerns, content, and coordination with client+ Prospect tracking in SalesforceIQADMINISTRATIVE:+ Scheduling+ Travel arrangement+ Communication and content+ File management

Portland, Oregon Area

Co-owner of a letterpress print shop in SE Portland, OR. Design, typography, paper and ink consultation, and, of course, printing services:+weddings+announcements+business cards+stationary+greeting cards+many other types of printed finery

Contracted to provide a variety of services to an independent book publisher. Work has included:+social media planning, set-up, post composition, and execution+potential affiliate research+website content development+weekly and monthly reporting+book catalog layout+blogging

Perform research and draft reports on the following topics:+digital publishing news and developments+current intellectual property cases+international e-reading and digital content news+telecommuting statistics and developments

Portland, Oregon Area

Contracted to work as a Content Reuse Analyst on a digital rights review project for a prominent textbook publishing company transitioning to digital media. Performed work including:+contract review+rights auditing and tracking+paralegal+document management

Portland, Oregon Area

+ Writing tutoring for high school aged students+ Classroom writing in a variety of subjects, college application essays, and creative work+ Topics including understanding assignments, idea generation, revision, argument advancement, structure, research, source incorporation, and citations+ Training, coaching, and managing volunteer tutors+ Maintenance of appointment book

Roosevelt High School Writing And Publishing Center

Acting as an advisor to a student-run publishing house while they take on their first project. This has included:+creating project timelines that work with the students' schedules and the needs of the book+advising in matters of editorial, design, and marketing+instruction in the use of InDesignNote: part-time and temporary

Portland, Oregon Area

Researched, developed, and implemented a variety of fundraising and donor development practices. Experience included:+donor outreach +emailed and mailed campaigns+event planning and execution+frequent ESP use+knowledge of a variety of other development practices, including in-person asks, endowments, and grants

Portland, Oregon Area

Served as Project Manager for Rethinking Paper & Ink: The Sustainable Publishing Revolution+managed book's schedule, production, and budget+team management and delegation+proofreading, editing, and style guide creation for all copy associated with the project+tracking of book's progress from writing and editing through design and production+creation of publicity plan+printer negotiations

Portland, Oregon Area

+office management, press logistics, and communications+bookkeeping, payment processing, and reimbursement requests+handled book shipments between distribution warehouses+restructured position for better workflow integration and accountability

Portland, Oregon Area

Tutored students from a variety of ages, abilities, and backgrounds in:+English as a second language+writing style expectations and assignment conformity+global and local writing issues+citation use and correctness

Valdez, Alaska

+completed inventory and cataloguing of museum artifacts+event promotion and support, including flyer and sandwich board design and ticket sales+front desk attendance, including customer service, sales, and till reconciliation+administrative support, including phones, correspondence, and filing

Master Of Arts (Ma), Book Publishing And Writing

Bachelor'S, English/Writing

Education record