Alyssa Chacon Email & Phone Number

Colorado, United States

Englewood, Colorado, United States

 Support Senior Vice President of Programs (SVP) by managing meeting and travel calendars, booking all international and domestic travel, compiling and executing expense reports, and assisting with any and all administrative tasks that arise as necessary De-conflict SVP’s schedule on a regular basis to prioritize the demands of his time Effectively communicate with, and establish rapport with, various Military personnel, external customers and vendors to maintain positive collaborative relationships Provide as needed administrative support for the SVP’s entire leadership team of two Vice Presidents, 5 Directors and 6 Chief Engineers Serve as administrative point of contact for the 600+ members of SVP’s Business Units to help answer questions or provide resources Ensure all in office meetings run smoothly by confirming conference room availability, ordering necessary catering, arranging required IT support, verifying all security procedures are followed and providing on site meeting support for two Business Units. Aid security team by ensuring all visitors to our office locations are properly entered into our visitor badging system, and that proper security credentials are provided and confirmed for all classified meetings Create and maintain the Business Units’ internal company SharePoint webpage to include ongoing news articles, upcoming events, team announcements and useful resources Maintain seating chart for constantly evolving department of 330+

Englewood, Co

 Support Regional Vice President of Marketing with daily tasks including travel arrangements, scheduling, meeting management, expense reports and report production Serve as local field office manager by organizing and scheduling office maintenance, corresponding with building management on any and all issues, and working in conjunction with the home office facilities team Manage budgets for three field offices Plan and execute multiple and varied client appreciation events across three states Fill monthly office calendar with planned group volunteer events, wellness activities, in office meals and employee celebrations Serve as chairperson for the Employee Action Committee, timekeeper for the entire western third of the United States, Emergency Response Coordinator, Wellness Captain, Culture Committee Member, Testing Proctor and Volunteer Events Coordinator Manage agency database by requesting new agency contracts and appointments, updating agency and individual producer information, executing agency buyouts and tracking agency production Compile weekly, monthly and quarterly reports for both internal and external customers Order office supplies, marketing materials, and any needed items across multiple departments Serve as first point of contact for all employees in the Rocky Mountain Region

Greater Denver Area

- Track expenses and compile multi-million dollar profit settlements with touring Broadway productions- Receive and process all invoices and purchase orders related to Broadway department- Prepare complete Advertising Settlements for review and approval by national press representatives- Ensure all stagehand, wardrobe and Actors Equity payroll is prepared and paid according to each union’s collective bargaining agreement- Review and submit weekly payroll to Human Resources department- Serve as first point of contact for touring Broadway management teams- Utilize various ticketing and reporting software programs to ensure accurate ticket prices, request updates, and produce detailed sales and availability reports- Provide general administrative support to Executive Director and General Manager- Produce and maintain extensive show files- Arrange travel, catering and various miscellaneous requests for Broadway team members and touring productions

Denver, Co

- Mastered Elite Enterprise software in order to create vouchers for payment of disbursement requests and employee expense reports- Monitored monthly reoccurring bills to ensure proper payment in a timely manner- Issued large scale check runs on a weekly basis, while processing rush check requests on a daily basis- Maintained up-to-date vendor information to ensure proper issuance of IRS Tax Form 1099s at year end- Provided back-up assistance to Accounts Receivable Analyst

Denver, Co

- Assisted Partners, Associates and Paralegals specializing in Estate Planning, Corporate Law and Civil Litigation with day to day activities such as answering phones, maintaing up to date calendars of important deadlines, booking travel and tracking billable time- Utilized ICCES and LexisNexis systems to file case pleadings and other documentation- Maintained extensive and detailed files for all clients and cases- Produced large scale projects to ensure that client and case documentation is organized appropriately and efficiently- Prepared travel expense reports and disbursement requests for processing by the firm accounting department

- Built and cultivated quality relationships with clients and team members- Reviewed case files to ensure completeness and accuracy, transcribe and revise pertinent correspondence, and manage complex schedule of critical deadlines- Collected necessary client financial documentation to determine appropriate resolution strategy- Performed general administrative duties including answering phones, processing mail, filing, and data entryNotable Achievement - Successfully mastered terminology and protocol of federal and state taxing authorities in order to earn promotion to Junior Associate within 60 days of hire

- Performed numerous and varied financial transactions and assisted patrons in making financial decisions- Met and exceeded daily personal and store-wide sales goals by offering solutions to existing customers or referring business to new clients- Abided by legal and ethical banking standards and practices Notable Achievement - Appointed "WOW Captain" by senior management in recognition of superior customer service skills

Colorado State University

- Elected to manage the Executive Council, twenty appointed officers, and about 100 members - Prepared agendas for and led weekly chapter and Executive Council meetings- Delegated and supervised projects and responsibilities to Executive Council members- Worked with Executive Council members to develop position goals and track progress- Acted as chapter liaison to communicate with national headquarters and chapter alumnae

Bachelor Of Science, Human Development & Family Studies

Activities and Societies: Kappa Delta

Education record