Amalia Chavez Email & Phone Number

Newport Beach, California, United States

Costa Mesa, California, United States

• Accurately process and audit multi-state payroll for 200 employees• Prepare periodic reports for management, finance, and auditors as scheduled or upon request• Manage and verify all payroll system entries, including 401k deductions, earnings, gross-ups, expense reimbursements, manual checks, adjustments, and new hires and terminations• Communicate and enforce timekeeping guidelines to department managers to ensure adherence to company policies and all applicable state and federal laws• Process bonuses/fringe benefits/severance pay/W2’s/W2-c’s • Analyze pre-transmission and conversion of payroll systems from ADP to Ceridian to Ulti-Pro• Ensure proper deduction of employee wage garnishments and wage attachments• Accurately compute and withhold voluntary payroll deductions• Update State and local taxes as needed, as well as school taxes and municipality taxes• Maintain and update employee and payroll documents• Assist employees with new hire questions, changes for benefit enrollment, and billing questions• Process final checks and all vacation/sick balances• Utilize Ulti-Pro Workforce to maintain confidential personnel files, record keeping, and demographic database• Administer reports for HR manager for month headcounts, termination, and new hiresProvide support to ensure proper and timely administration of exempt and non-exempt wage reviews

Irvine, California, United States

• Provided support in accounts receivable and managed petty cash• Aided HR manager with new hire processing/orientations, and terminations• Performed HR file audits to maintain employee files

Irvine, California, United States

• Assisted in all on-going HR projects, orientation, and termination processes• Maintained applicant, new hire, and termination logs• Processed background checks and drug test reports• Scheduled DOT Administration and Random DOT drug testing, and provided the results as needed to hiring managers• Translated Spanish/English conversations as needed• Protected and maintained company and employee interest confidentiality• Performed internal audits and corrected any discrepancies as necessary• Processed Worker’s Compensation and Unemployment, Disability Claims, and kept employee files up-to-date and in compliance• Organized department forms and made requisitions when necessary• Provided support to the HR Director and HR Manager• Coordinated HR Clerical responsibilities as needed

Costa Mesa, California, United States

• Maintained new hire files and verified paperwork completeness• Processed all interoffice mail as well as UPS, Post Office, and Federal Express Packages, etc.• Maintained office supplies and HR forms