Amall Qaid Email & Phone Number

Yemen

Yemen Mission_Field Taiz Houban: Mother & Child Hospital

• Manage Health Insurance Data (adding new members and /or deleting) of 500+ staff and dependents of over 1600 +. • Manage monthly payroll of + 450 staff members, checking rosters of all departments. • Filing and managing personal files in order to ensure accuracy, compliance, and on-time payments.• Updating the HR database and personal files to facilitate HR process management.• Updating Social Security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance. • Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into the local language, and preparing technical set-up for conference calls, presentations, and video conferences. • Write and/or check official letters, reports, and other documents related to the Mission • Manage office stationary supply and place orders on time to avoid running out of stock.

Yemen,Sana'A

• Support in maintaining confidential documents related to the staff and coordinate to process new hire and exit and termination process paperwork.• Update the leave balance of the staff.• Process employees’ requests and provide relevant information.• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes Participate with marketing, sales, and promotion by preparing the budget for the year.• Provide orientations for new employees by sharing on boarding packages and explaining policies.• Organize and schedule appointments including planning meetings and taking detailed minutes• Order office supplies, stationary and generator fuel, and research new deals and suppliers.• Handel any purchases related to the Admin and HR Dept. and arrange with courier service providers for any logistics of packages.• Travel booking arrangements and provide general support to visitors.

Ibb Governorate, Yemen

• Maintain electronic/hardcopy filing documents for the patient’s files and make sure that they are kept up to date.• Meticulously name and classify each file/document stored in a computer, to ensure easy access.• Follow up with bases for any missing documents and make sure that all required documents are fully completed, by creating, excel sheet database (Checklist) – to ensure proper follow-up and report any missing documents. • Write all operations reports and prepare reports before the operations.

Ibb, Yemen

• Taking brief notes at Project Team Meetings.• Photocopying documents for dissemination/circulation.• Prepare the required documents in case of external/internal audit, under the supervision of the line supervisor.• Responsible for Printing, coding contracts, sending contracts to the bases, and follow up with bases the missing contracts.• Responsible for preparing & updating the staff files on daily basis.• Manage office stationary supply and place orders on time to avoid running out of stock.• Monitor the printing of copies and binding of documents.• Inform supervisors in the case of any incident/problem.• Support Finance Assistant in the documentation.