Amanda Eberlein Email & Phone Number

Indianapolis, Indiana, United States

Indianapolis, Indiana Area

Lombard, Illinois

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands. Organize and schedule meetings, appointments and company events. Work with HR as liaison for the office to maintain office policies as necessary and conduct New Hire Orientation and Training. Organize office operations and procedures. Coordinate with the IT department on all office equipment. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. Provide general support to visitors. Manage executives’ schedules, calendars and appointments. Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored. Design and implement filing systems and ensure they are maintained and current. Ensured the security, integrity and confidentiality of data while maintaining a safe working environment.

Sugar Grove, Illinois

Assist the Assistant Vice President of Online Learning and Instructional Support drafting correspondence, arrange meetings and record minutes when applicable. Coordinate internal meetings, set-ups and off-campus travel arrangements. Maintain the Assistant Vice President’s calendar and the department filing system. Manage departmental budgeting process and monitoring of budget on a daily basis. Project lead for Faculty Orientation, Administrative In-Service and New Student Convocation.

Tinley Park, Illinois

Assisted the Executive Vice President/Chief Financial Officer with the following duties; filing, policy organization, travel arrangements and manage Outlook calendar. Supervised the maintenance staff. Interact with clients to set up meetings and conference calls. Responsible for office facility issues that occur. Work directly with vendors for existing and new accounts. Processed payroll and work directly with Human Resources on workers compensation filings. Worked closely with marketing to launch the re-branding. Assist in opening a new office location. Organized large company events such as picnics, holiday parties and charity events.