Amanda Bevilacqua Email & Phone Number

Austin, Texas, United States

Austin, Texas Area

I provide management and oversight of the event financial processes, coordinate overall contract process with space and sponsorship contracts, provide client support in working with internal tools, processes and guidelines to ensure compliance.- Ensure all events executed are compliant and maintain accuracy relating to Global Event Process and Business Controls.- Ensure all backup documentation (S&S contract, estimate/scope of work) is accurate and ready for submission to avoid delays in the generation of the PO - enabling audit readiness at all times- Confirm accuracy of budgets to ensure events adhere to Management Self Assessment of Controls (MSAC), a key input into Sarbanes- Oxley quarterly certification.- Maintain back-up documentation to assist clients during audit testing requests- Ensure all space and sponsorship contracts meet current GDPR guidelines- Provide a conduit from the Operations to Finance Team to ensure all client related financial information is correct and billed accordingly.- Consult and guides client team to ensure they are able to accurately forecast their spend which results in less rework and budget management- Work with event management team to ensure any event budget changes are tracked, processed and updated, maintaining accurate quarterly budget allocations and invoicing- Proactively manage of quarter end closing process, highlighting where there are forecast gaps/overages and guidance to apply the appropriate course correction for unused funds

Austin, Tx

As a Senior Event Manager, I am responsible for concept development, implementation, financial management and measurement of non-traditional engagements, integrated programs, marquee events, large format events, digital production, live production and branded environments. As a member of the event production team I have a broad range of event marketing experience, a positive, solution-based approach, strong leaderships skills and a deep understanding of our client’s business. I interface directly with clients, internal departments and the client leadership team. As a Senior Event Manager, I am responsible for assisting content development, design and implementation of the project, and the end to end success.In this role I am integral in driving new account tools, processes and education. I successfully implemented the Smartsheet project management tool with our team and am constantly working with the team to improve the implementation and automating process steps. During this time I managed the team file storage transition to Box and maintain account folder audits and user education.

Austin, Texas Area

As an Event Production Manager, I worked as a member of the management team responsible for leading and achieving operational excellence by maintaining and enforcing event standard practices, policies and procedures and providing proper training, support and guidance to the event services personnel.I worked closely with colleagues, internal clients and teams, conference venues, 3rd party suppliers and vendors and clients to ensure my team successfully executed client events on time, within budget, and above and beyond client expectations.

Austin, Texas Area

As an Event Manager, I was responsible for assisting with the concept development, implementation, financial management and measurement of events. I collaborated with both internal teams and clients to drive successful client engagements. I understood our client’s business and coordinated vendors and onsite event logistics to ensure event success to meet the strategic goals for the event/ project.

Austin, Texas Area

• Manage, support and track team deliverables for events between 150 – 2,000 people• Develop and schedule customer communications for events team, as well as manage events calendar and advanced event customer support questions• Creatively address special event requests and efficiently manage/support speakers and staff at events• Contribute to the event team as a whole as an Infusionsoft Certified Sales and Marketing Expert as well as with my experience in the Microsoft Office suite• Manage affiliate and referral partner communications during product launches• Provide affiliate support including financial tracking, customer reports and special contests• Manage referral partner expectations and worked closely with the accounting team to ensure timely payments• Maintain communications with affiliate partners to ensure active participation and maintain positive relationships

Round Rock, Tx

As an Event Coordinator, I supported external marketplace events (B2C) and ensured that the team adhered to event deliverable timelines. I assisted the Diversity Marketplace Manager by reviewing sponsorship contracts, supported logistics, registration, in-kind donation logistics, guest/registration communications and general event coordination. I maintained and balanced the diversity marketplace and giving budgets as well as coordinated invoice payments and budget updates. I contributed to the diversity team as a whole with insight to the redesign of the internal diversity web pages and developed strong relationships with other departments, diversity action groups and internal employee diversity groups.

Austin, Texas Area

Responsible for managing and overseeing complex marketing-related project activities including events, website development, content management, photography and assisted with catalogue layout for all companies within the Observint Technologies umbrella. Lead the coordination and execution of multiple small to large size marketing and communications projects. I also supported various projects to ensure activities are carried in accordance with expectations, schedules, and budgets. I assisted with removing barriers between departments to minimize delays and collaborated regularly with cross-functional teams. Connected regularly with marketing leadership to review and report on project status, and develop plans for the marketing scope. Ensured that all project delivery adhered to internal and external customer expectations.

Bscj, Criminal Justice

Activities and Societies: Phi Beta Chi

Biology, Pre-Med

Activities and Societies: Bobcat Kids, Sing Song