Entering invoices into AX as journal entries or as purchase orders. Use of company credit card to pay accounts payable invoices. Process PCard invoices with JP Morgan. Receive inventory into AX. Billing of shop services rendered. Use of M: Files – Scan Files through to Send to Customer. Scanning and Filing. Knowledge of Microsoft Outlook, Word, Excel, PowerPoint, AX, M: Files, and Social Media.

Placed at Team Industrial. Entering invoices into AX as journal entries or as purchase orders. Use of company credit card to pay accounts payable invoices. Process PCard invoices with JP Morgan. Receive inventory into AX. Billing of shop services rendered. Use of M: Files – Scan Files through to Send to Customer. Scanning and Filing. Knowledge of Microsoft Outlook, Word, Excel, PowerPoint, AX, M: Files, and Social Media.

Previous position was absorbed by this company. Office accounting to include entering daily deposits and invoices. Data entry clerk. Use of web based accounting software and QuickBooks. Special projects as needed.

Received position through Mancan Staffing. Office accounting to include entering daily deposits and accounts receivables. Use of web based accounting software and QuickBooks. Data entry clerk. Special projects as needed.

Screening/Referral Clerk, Full-TimePlaced at Westbrook Health Services; responsible for the initial screening process for potential clients seeking services. Process all requests for services to determine the type of service needed. Start intake packet by collecting financial and insurance information and scheduling appointments. Taking and returning phone calls as needed via Shortel phone system. Daily completion of Intake Information List and No Show List completed through Excel.Receptionist, Full-TimePlaced at Westbrook Health Services working as front office staff greeting clients and completing check in process. Verify patient coverage by scanning insurance card into system and researching corresponding websites to ensure coverage is active. Complete financial balance list by using Excel spreadsheet reflecting amounts owed of existing clients. Enter copayments, payments made via mail, and EOB checks. Use of Shortel phone system on a daily basis and forwarding incoming calls to the correct destination. Follow opening and closing procedures.

Received position through Mancan Staffing. Answer multi-line phone and greet visitors. Mailing and filing clerk. Print bills of lading and match to invoices; enter fuel invoices into system. Reconcile invoices for freight costs, then post for accounting. Run daily reports to collect data from stores; determining shortages and overages of fuel, correcting as needed.

Received position through Mancan Staffing. Duties to include answering multi-line phone and directing callers to appropriate employees. Preparing accounts payable invoices for payment. Mailing accounts receivable invoices; filing copies and upkeep of files. Scanning and emailing purchase orders. Use of Quickbooks. Weekly office cleaning. Data entry projects as needed. Running errands in company vehicle as needed.

Upon successfully passing the Monitor Technician Class in Arrhythmia Interpretation and a brief orientation; duties include monitoring telemetry patients. Monitor heart rhythms and report to nursing staff when needed. Run strips when new patients are admitted and intervals of the day. Replace batteries and leads on patients.

Manage household finances and budget. Created a baking business which began with my attendance to many craft shows and now I take orders for events such as weddings, birthday parties or family get togethers. I have become adept at creating financial spreadsheets, invoices, tracking inventory, managing cash flow and creating menus. In this manner I applied my organizational skills and continued to apply my people skills as I developed this small business for fun and for small profit.

Assisted the Marine Corps and Navy Senior Service Representatives (SSRs) in preparing the curriculum for the Army War College courses. Prepared biographies on students attending; created letters of classes/credits taken for formal transcripts. Obtained secret security clearance, and granted access to many secure database websites to create reports or enter evaluations. Created and organized office for the SSRs and students.

Prepared dockets and acted as hearing assistant for Administrative Law Judges (ALJs). Scheduled hearings for three ALJs by contacting attorneys and sending notification to claimants. Released final decisions to claimants. Open and distributed mail on a rotational basis. Scanned documents into the electronic file. Cover front desk and phones when needed. Advanced knowledge of Microsoft Office, medical terminology, and anatomy and physiology.

Program Support Clerk; Hospital Billing, Customer Service, Medical Care Cost Recovery (MCCR); Assisted Veterans in person or phone with billing account related questions. Research accounts for debtors who have defaulted on repayment plans; follow-up includes contacting Vets via default letters for means of collection or update payment plans; establish new payment plans for Vets with a balance that cannot be paid immediately; set up payroll deduction plans for employee accounts. Responsible for Vets requesting waivers due to financial situations. Check the national call center website daily for research billing questions, return phone calls within 24-48 hours. Request to Probate Court. Primary hospital biller for Long Term Care, Adult Day Care. Upkeep of DSS Doc Manager for insurance verification clerks to ensure hospital claims are billed to correct insurance companies. Complete hospital billing projects as needed. Program Support Assistant, Education & Staff Development; Administrative support to the Disruptive Behavior Committee (DBC) and Psychiatric Emergency Assistance Team (PEAT) Committee. Independently perform initial or follow-up two-year review of patient medical records, extract information from various summaries, assessments, and police reports to assess patient’s history and tendency for disruptive, assaultive behavior. Analyze/prepare findings for DBC to determine if vet should be placed or continued on the National or Local Patient Record Flagging system. Coordinate assault data for PEAT committee to review monthly; analyzing and trending reoccurring assaultive behaviors by notifying Chairperson and committee of inconsistencies/discrepancies that occurred on the units. Record and transcribe meeting minutes. Prepare quarterly reports for PEAT program. Coordinate training for PEAT class. Program Support Clerk, Mental Health Clinic; Meet and greet patients; check in patients for their appointments; check out patients by making return appointments.

Administrative Assistant, SecurityAnswer phones and direct callers with questions to the appropriate security officer. Open daily mail and distribute; type, file, and fax documents; order office supplies. Collect timecards and enter payroll. Assist in fingerprinting and assigning identification/access badges for new employees. Check the DVR systems monthly to ensure the bank surveillance cameras were working properly; review DVR surveillance video to find perpetrators, often for police departments or other banks. Create folders and research bank electronic files for fraud cases. Collect and enter check restitutions by applying checks to the defendant’s account; fill out credit slip and make deposit. Provide amount received for monthly reporting measures. Ran report for the insufficient funds check recovery system; when the report arrived, determine if the report needed debited or credited to the bank and customer’s account. Perform special projects as needed.Portfolio Support Specialist, Fulton Financial AdvisorsBuild account presentations for Portfolio Managers to present to clients. Calculate blended benchmarks for presentations. Secretary to the Investment Review Committee (IRC) to include transcription, preparation and distribution of meeting minutes. Prepare reviewed Regulation 9 new account folders for IRC members to view. Order office supplies. Update chief sector reports by using the Bloomberg computer for current stock prices. Update Thompson Baseline and Thompson One on a weekly basis to include transferring the number of stocks held from one software program to another. Run various reports. Back-up administrator to Investors View software.

Administrative Assistant; Customer ServiceWorked as a temporary employee until a full-time position was offered.

Medical Support AssistantWorked as a substitute on units as needed. Knowledge of medical records and an understanding of their sensitivity. Upkeep of medical records by completing forms for signatures, keeping all information in correct sequential/chronological order, and placing hard copies of discharge summaries in the record. Initiated requests for records and to collect records from other VA facilities. Medical records are kept in accordance to JCAHO and VA regulations. Transcribed Physician Orders by making appointments, writing nursing orders for treatments, and running the report for medication orders. Registering, admitting, and discharging patients; entering patient information for travel requests to other VA facilities; entering data for patients to withdraw personal funds. Receive and distribute patient mail. Answer and screen all telephone calls to employees and patients. Data entry used for nursing schedules. Assist Unit Managers and Nursing Staff. Consistent use of medical terminology.

Secretary, Research & DevelopmentPrepare, type, and review memos, letters, reports, in final form using Microsoft Word or Excel. Maintain schedule for the Chief to ensure deadlines are met and attends meetings. Answer phones, answer the secured door via intercom, and assist visitors and employees upon entering the building. Maintain key control for R&D employees and keep accurate records due to the building`s security. Receive, date, and distribute daily mail. Enter work orders for equipment and telephones. Create PowerPoint presentations for the Chief. Complete travel arrangements for meetings and annual conferences. Upkeep of autopsy folders and consent forms. Upkeep of Competency Folders in compliance with mandatory paperwork and timelines. Verify credentials for new R&D employees, committee members, and project investigators. Responsible for the ordering process for the section to include placing the order via credit card and maintaining the appropriate paperwork; upkeep of accounting records. Maintain timekeeping records for R&D employees. Recorder for three R&D Committees by attending the monthly meetings, recording and transcribing minutes, and distribution of meeting packets. Set up of monthly meetings by scheduling a video-teleconference, conference call, or preparing the R&D Conference Room. Upon receiving Serious Adverse Event notifications, summarize data into a Word document and add to the next meeting agenda; after Co-Chair reviews the information, a memo of acknowledgment is forwarded to the Investigator. Follow the study protocol process from initial review to final report, keeping dates accurate for continuing/annual reviews. Enter human and animal study data into the M-IRB2000 access database and Enterprise Project Management Information System (ePROMISe) web-based government database.

Program Support Assistant, Homeless DomiciliaryConstructed and completed new application packets for homeless Vets by recording the application; verifying military service; when approved, placing Vet on waiting list, and file in the designated locations. Maintained and published the minutes of the Domiciliary Screening Committee. Completed Grant & Per Diem (GPD) billing by providing correct totals on the discharge forms and billing sheets, addressed any inconsistencies regarding missing or inaccurate data with Program Manager. Obligate the funds for the billing for accounting procedures; an obligation notification number was created and became the identification code for reference. Completed the billing process for monthly rent for four GPD programs. Set up monthly meetings for the Chief to meet with the residents; reserving the room, set up, and testing of audio equipment. Sent Patient Surveys to the units for residents to complete; collected finished surveys, totaled results, and entered data onto a spreadsheet for calculations; compiled statistics in a presentation format quarterly. Revised and updated patient survey and statistical format. Created spreadsheets and databases for tracking Dom QI data; prepared and presented presentations as requested. Committee Secretary for the Dom Environment of Care (EOC) Committee. Attended and participated in all scheduled hospital and Dom related JCAHO and CARF preparation meetings. Assisted Chief and other staff with special projects. Assisted the MH Business Manager with compiling and analyzing data to create reports.

Program Support Clerk, Mental Health Business OfficePerformed typing, filing, shredding, faxing, answering phones, taking messages, and compiling/entering data. Performed timekeeper duties for employees in Mental Health. Entered employee training information. Called patients to remind them of appointments with a Primary Care physician; ran "No-Show" reports and compiled statistics. Performed scheduling tasks for three psychologists by entering patient information, date and time of appointment, and sent out pre-appointment letters. Entered statistical data into spreadsheets and tables, needed to assist the Quality Improvement Coordinator, to construct the Quarterly Report. This also required creating new spreadsheets and tables for the QI Coordinator. Assisted in medical chart reviews focusing on confidential patient information. The gathered information used from the review is to determine if patients are receiving medical screenings in a timely manner.

Secretary, Pharmacy ServiceCollected and created Monthly Data Reports consisting of reports from Heidelberg Pharmacy and Outlying Pharmacy Clinics, ran reports to retrieve information for data entry of statistics, as this information is used to create reports and graphs. Reports created: Monthly Data Quality, Pharmacy Trend Report, Health Care Provider Prescription Error Report, and Staff Profile Report. Primarily responsible for keeping reports and databases accurate. Created new filing system for monthly data collection, personnel files, Individual Education Folders, Time and Attendance, and meeting minutes. Distribution of monthly minutes; after minutes were completed, made copies, then sent to members on distribution lists. Collected and verified Time and Attendance sheets from civilians and local nationals to give to the Non-Commissioned Officer-in-Charge (NCOIC) for signature; made copies of timecards and distributed to official timekeepers; completed form needed for earned compensatory time; kept annual leave earned/taken worksheet for local nationals. Kept records for Pharmacists traveling to Outlying Clinics for backfill duties and completed travel vouchers and mileage reimbursements. Input monthly schedules. Created Standing Operating Procedures book and assisted Assistant Chief in making corrections and changes. Created PowerPoint slide shows, which involved reviewing confidential data from patient prescriptions. Created posters for display on wards and main lobby and acted as collaborator for Pharmacy events. Created and maintained a personnel roster for Heidelberg and the Outlying Clinics. Use of medical terminology in conjunction with pharmacological terminology.

Executive Secretary, Deputy Commander for Clinical Services (DCCS), Temporary Duty Temporarily detailed to the office of the DCCS due to lack of staffing. Answered phones, screened calls, and took messages when necessary; met and greeted all visitors. Kept the DCCS organized and on time to all appointments by designing a daily/weekly/monthly schedule to follow. Set up medical appointments for the DCCS and the clinic he worked for. Created a new system for processing paperwork: Logged in paperwork on a continuous spreadsheet; determined category of importance (signature, research, etc.); and after being returned, the paperwork was logged out and forwarded to the appropriate person. Typed, filed, faxed, and shredded correspondence. Created PowerPoint slide shows, presentations, and spreadsheets. Ordered office supplies. Recorded and transcribed minutes at all meetings chaired by the DCCS. Made airline reservations and picked up tickets for official travel. Created and carried out personnel actions. Worked with Administrative Officer and NCOIC to accomplish taskings.

Secretary, Accounting AssistantProvided assistance to the North Central Germany Office Area Director. Daily duties included typing, filing, faxing, and emailing. Answered a high volume of phone calls and took messages, then distributed in the correct manner. Prepared files for new instructors; Prepared payment contracts for instructors. Collected enrollment numbers of students to determine if there were enough enrollments to schedule classes; entered the data into the computer. Performed other related duties and projects. Accounting; entered payments into the computer, answered “edaccounts” email account, and answered a high volume of phone calls from students and Field Representatives, which involved researching the student’s account/debt. Prepared outgoing correspondence to students. Completed weekly generation of debt letters: Consisting of creating the report in the network computer program, merging the report with the debt letter in Microsoft Word, printing, filing, and mailing. Created an account receivable system for collecting moneys due from textbook companies. Assisted the data entry clerk on an as needed basis.

Executive SecretaryResponsible for meeting/greeting visitors and making/receiving telephone calls with proper referral and maintain calendars for the Staff Judge Advocate (SJA) and Deputy SJA (DSJA). Reviewed correspondence for grammatical errors and proper military format; assisted all attorneys in faxing confidential, legal documents. Prepared temporary duty orders and travel arrangements for the SJA. Maintained filing systems for Performance Awards, Civilian Performance Evaluations, and Personnel Actions. Created and maintained logbooks for Officer Information. Provided payroll operations for Civilians and Local Nationals; acted as Personnel Liaison to civilians in the office and Law Center. Created an office master calendar and PowerPoint slide shows. Acted as POC for V Corps Hail and Farewells by receiving RSVPs, collecting money, and turning over the money and information to the primary POC.

Office ManagerAssisted the Executive Director by maintaining the calendar and appointments, screened calls, took messages or assisted callers, handled confidential information, checked Internet site and email, and operated the office when the Director was absent. Opened, dated, recorded, and distributed mail daily. Processed purchase requisitions for supplies and equipment on a weekly basis. Maintained monthly calendars for paid staff. Managed clerical volunteers and maintained time sheet reports for the agencies and programs under which they worked. Assisted bookkeeper with petty cash by controlling small cashbox; kept records of accounts receivable. Compiled reports for the United Way Agency by creating spreadsheets in Excel and preparing correspondence in Microsoft Word. Developed and maintained a filing system for reports and confidential information. Collected information and published quarterly newsletters that were created on Microsoft Word by using graphics. Created database of prospective donors, then organized yearly membership campaign and bulk mailings. Operated switchboard with seven incoming lines and eleven extensions on an as needed basis. Assisted Board of Directors with special tasks and projects.