Amanda Machen Email & Phone Number

Toronto, ON, CA

Toronto, Ontario, CA

• Prepare monthly financial draws to submit to cost consultants and bank for construction project funding release.
• Entering, Maintaining and adjusting budget for the entirety of the project.
• Liaise with Banks for construction loan, managing outside amount, and where to invest the loan for managing interest expenses.
• Evaluate project proforma and profit analysis at various stages throughout a project.
• Analyze and reconcile all accounts in trial balance.
• Prepare monthly financial statements and full stub period financials for each participant of Joint Ventures and partners of partnerships.

Toronto, Ontario, CA

• Manage accounts receivable while developing and maintaining client relationships.
• Produce and analyze accurate financial reports to specific deadlines and as requested by Senior Partners and Management.
• Monitor cash flow while generating reports weekly for senior management and predicting future trends.
• Review expenses and opportunities for cost reductions and savings.
• Produce forecasting reports and assist with resourcing, discuss and account for variance discrepancies.
• Keep up to date project management reports and introduce more efficient ways to maintain project profit and budgeting for project costs and time.

New York, NY, US

• Maintain complete project files using Deltek and other databases, including trades, subs and vendors for the entire duration of the project.
• Work with the Project Manager (PM), Project Leader and/or Principal-in-Charge (PIC) on the cost control of the general conditions as well as overall project costs as they relate to budgeted amounts and their impact on.
• Interface with management and corporate accounting staff in dealing with billing issues and profit recognition.
• Ensure accurate financials for more than 200 active projects including, invoicing, earnings, billing, forecasting, profitability, etc.
• Code invoices and determine the appropriate timing to release payments to consultants.
• Compiling monthly standards reports for large corporate clients.

• Established strong organizational and record keeping skills by systematically sorting out all necessary invoices, receipts, bills and other paperwork and subsequently posting required information into Simply Accounting.
• Tailored the record keeping system to maintain easy accessibility to frequently required items and reports.
• Ensured financial accuracy by reconciling accounts and financial records.

Toronto, Ontario, CA

• Responsible for the full A/R cycle; invoicing, monitoring customer account details for non payments, delayed payments and other irregularities; follow up on collection and allocation of payments.
• Consistently collecting between 30% and 40% of the total past due accounts each month.
• Assist the accountant with any and all necessary tasks to ensure timely and efficient invoicing, payments and processing of all accounting related items.
• Respond to all vendor and client inquires as needed, and liaise with residential development companies.
• Organize and maintain up to date accounts receivable customer files through building rapport and effective email and/or phone communication.
• Utilizing QuickBooks to enter employee hours to track vacation, sick time, and billable hours, vendor invoices, client invoices, credit card charges and all bank and credit card reconciliations.

• Responsible for all event coordinators that participate under the ASA
• Updating the executive at the weekly meeting to allow everyone to be fully knowledgeable about upcoming events.
• Oversee the webmaster and ensure the necessary updates are made to all internet based resources for the association, such as social networking sites and our website.

• Assisted accounts payable and receivable in all aspects including matching invoices, purchase orders and cheques while using QuickBooks for accounting entry.
• Entered cash receipts, as well as credit memos and volume discounts for both Canadian and US clients.
• Entrusted with writing cheques, performing bank runs for cash and filling out important documents needed for international exporting of goods.
• Assisted with petty cash, sales reports, and maintained the details of these items.
• Performed account analysis determining items for concern and necessary follow-through.
• Responsible for the sale and distribution of annual plants to 22 of the 48 Home Depot Canada stores Jeffery’s supplies.

• Organizing business clothing sales and distributing items to students who have purchased.
• Maintaining a presentable table for advertising of the clothing and business item sales to students passing by and answering any questions they may have about item specifics.