Amanda Scott Email and Phone Number

Highly organized and team dedicated professional serving as an Executive Administrative Assistant. Advance Duties and responsibilities included; Coordinating within the department and TMMMS Executives with ongoing projects, revise, follow-up, and report on Vehicle Master Schedule. Responsible for meeting and event planning, booking domestic and international travel, managing international travel requirements as well as document management to include requisitioning equipment, services and supplies, managing file and library systems, tracking the work schedule of several group members, prepare agenda working with meeting leaders, and setting up conference rooms and calls. Astute in taking and transcribing dictation, and composing and preparing confidential and sensitive correspondence, reports, and other complex documents. Maintain and update group distribution lists, prepare expense reports, accounts payable and receivable using PeopleSoft ERP System, manage training courses for team member travel, including coordinating schedule, trainers, training material, recording participation and securing resources for these trainings. Assisted closely with the Cost Management Department and developed a training guide and coaching on procurement, purchase orders, and requisitions thru the PeopleSoft system. Co-created Budget Tracking Spread Sheet that is used in every department. Responsible for training and mentoring all admin personal on the Budget Tracker and other systems. Worked with Quality Control and Environmental Department in supporting Environmental Specialist and the Environmental Champions with ISO 14000-1. I am currently in charge of keeping track of all hazardous and non-hazardous waste manifest and documentation.

Coordinate operations. Maintainend overview of works-in-progress to produce at optimum efficiency. Provided advice and instruction to personnel to appropriately meet client needs; delegate staff to make decisions. Budget each project. Designed and runs a Daily/Weekly/Monthly Profit and Loss Sheet. Motivated staff and contract personnel to meet projected deadlines and remain within cost-efficient parameters. Maintained customer information data bases. Resolved escalated customer issues that front-line staff members could not handle, sometimes involving state sales managers or area governments. Coordinated goals with management team, including indirect sales managers, outside professional contractors and suppliers/vendors. Trained employees and handled other retail storefront responsibilities such as cash handling, accounts receivable, accounts payable, human resources and all retail store transactions. Plan and coordinate several fundraisers and events for the community.