Provide advanced level administrative support to the Finance and Accounting department to ensure all problems, processing and inquiries are handled efficiently within established time frames. Processing of company payrolls, to include but not limited to, Preparation of accurate/timely bi-weekly, monthly and special payrolls and preparation of ADP payroll reports. Preparation and posting of payroll journal entries to the general ledger. Troubleshooting/resolving time keeping discrepancies with employees and managers. Preparation of employee emergency loans and education reimbursements while ensuring amounts are collected within established. Preparation of schedules for 3rd parties to include annual workers comp audit reports and annual financial statement audit schedules.Develop, prepare, post and distribute monthly, quarterly and annual financial reports and statements to applicable databases, managers, directors, and shareholders.Administer bank relationship by processing necessary documents for establishing/closing accounts and serving as liaison with bank representatives for various banking needs/scenarios.Prepare analysis books’ reconciliations of payroll and other accounts to support the accuracy of the general ledger balances for internal/external purposes.Resolve account discrepancies; review all benefits’ bills for proper coding, and tracking/collecting voluntary deduction payment for employees on leave of absence. Work closely with HR to assure that outstanding benefits’ balances are reconciled/cleared timely.Oversee the control processes surrounding US Assure’s billing system with regards to receipts, disbursements, general ledger postings, aging reports, and other miscellaneous transactions.Ensure procedures and workflows with respect to the billing system are current and operating effectively.Ensure billing system internal & external inquiries are handled properly and timely.

• Provide advanced level administrative support to the Chief Financial Officer, SVP and Accounting department to ensure all problems, processing and inquiries are handled efficiently within established time frames.• Develop, prepare, post and distribute monthly, quarterly and annual financial reports and statements to applicable databases and senior managers. • Handle on-demand requests and prepare ad hoc research and reporting.• Maintain banking software; administer bank relationship by establishing/closing accounts, perform wire transfers and record to the general ledger.• Maintain Corporate VISA database; administer corporate credit card accounts to include account set-up, card limitations, closures and expense report preparation.• Administrator of company payrolls, to include but not limited to,o Preparation of bi-weekly, monthly and special payrolls and ReportSmith reports.o Troubleshooting/resolving employees’ time keeping discrepancies with managers. o Preparation of employee emergency/education loans while ensuring amounts are collected within established period.o Preparation of accurate/timely, quarterly and year-end processing of payroll information for regulatory agencies and employees; includes fringe analysis and 3rd party sick-pay.o Review and respond to all IRS/state tax notices. o Preparation of schedules for 3rd parties to include annual workers comp audit reports and annual financial statement audit schedules.o Responsible for training management on use of time keeping system, as necessary.• Prepare analysis books’ reconciliations of payroll related accounts to support the accuracy of the general ledger balances for internal/external purposes. • Resolve account discrepancies; review all benefits’ bills for proper coding, and assist HR with tracking/collecting voluntary deduction payment for employee on leave of absence.• Work in partnership with stakeholders and US Assure’s corporate vision and mission.

Prepare monthly bank reconciliations.Prepare analysis books reconciliations in order to support the accuracy of the general ledger balances for internal and external purposes.Review the Daily Refund report for STG refunds to ensure that they are valid.Handle requests received via email from internal customers through various email boxes (Accounting Billing & Reissue) relating to cash transfers. Sharing responsibility with Staff Accountant and Collections Analyst to ensure all inquiries are handled efficiently and within established time frames.Backup on lockbox processing.Ensure all problems, processing and inquiries are handled efficiently within established time frames.Create and review Tickets in Landesk with Majesco with defects that are related to our STG billing systems.

Review, code invoices, and process operating and claims checks into A/P systemAudit travel expense reports to assure completeness and correct documentation providedCode G/L account numbers for receipts and disbursementsProcess work for required investment deposits maintained by various statesProcess reports for escheat using Tracker software systemReconcile agent statements including entries to systemCollect and apply premium receiptsSpecial reports as requested by upper management and other departments to send to our corporation office - WRBCAssist the President of the Company by answering phone and other miscellaneous work as requested

Primary duties to include bookkeeping, P&L, and bank reconciliationsRecord and enter in all cash receipts, credit card receipts, and checks into QuickBooks for multiple companiesReconcile bank statements in QuickBooks and print off the P&L monthlyPrint off payroll checks for clients weeklyAnswering phones and helping clients with questions

Pre-screen, interview, and secure highly qualified exempt and non-exempt office professional candidates to support client companies throughout JacksonvilleSource Daily for new candidates on MonsterCreate and maintain weekly and monthly tracking reports for recruitersDevelop and maintain recruiting resources: Attend job fairs and send out postings to all colleges and military basesResearch and resolve employee issues, inquiries and complaints including employee counseling and terminationsAdminister new hire orientationPrepare Payroll weekly and contact any candidates that we need more information regarding their payrollComplete invoices for accuracy and send out to the clients weeklyReceive in payments, make deposits on a daily basis, and balance monthly bank statements in QuickBooks

Maintain availability of appropriate applications of employment and affirmative action logsMonthly update of Vacation and Emergency Leave schedulesPreparing debit memos (Billbacks)Prepare and post batches for accounts receivableAssist the Vice President of HR with daily tasks

Dealer Registration-maintaining dealers files with the correct accounting, dealers license, and business informationFloor plans-maintaining titles and notifying the finance companiesReceive in and process automobiles titles. Also notarizing the titles when neededProcessed payroll in ADPAccounts Payable-processing bills and distributing payments to vendors. Accounts Receivable- receive in payments and made depositsGM Coordinator/Supervisor-maintain files and inventory of an average of 800 vehicles. Post bills to vehicles and balance the sale and expense summary