Amanda Agulhas Email & Phone Number

Cape Town, Wc, Za

South Africa

Harbour Bridge Hotel & Suites | Roggebaai Canal | Lower Long Street | Cape Town

Office Manager: • Organizing and coordinating office operations and procedures• Acting as first point of contact for service providers • Credit card reconciliations• Event planning of operational and marketing events• Deal with all matters pertaining to insurance, telephony or IT requirements• Managing all matters relating to company car • Manage all aspects relating to meetings• Manage all catering requirements • Responsible for all aspects of moving the office and the requirements for the new office ito building, interior, electrical, etc.Executive Assistant: • Effective management of diary for MD• Schedule and manage all Company meetings throughout the year for the above• Acting as first point of contact for clients contacting the MD• Accurate co-ordination of travel arrangements, preparation of travel packs and all check in on flights• Ad hoc secretarial duties as required• Compile agendas for all meetings • Take minutes during meetings ensuring accurate recording of events and timeous distribution thereof• Follow up on actions required and attend to any outstanding actions resulting from meetings• Arrange daily lunches (as required), as well as attend to any personal catering requirements• Process and attend to personal requests Finance: • Managing all financial transactions on Sage One• Issuing quotes, credit notes and invoices• Uploading bank and credit card statements, reconciling and allocating all payments• Preparing expense claims for Management and verifying all claims from staff• Populating Payroll document to ensure all payments (expense claims, overtime and bonuses) are correct• Paying all invoices from banking account• Purchasing all requirements (online via EFT or credit card)HR:• Ensuring all onboarding/departure documentation is completed, signed and returned to Head Office• Ensuring all policies and procedures are correctly followed

Cape Town Area, South Africa

1St Floor | 97 Durham Avenue | Salt River | 7925

• Organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiencyo Manage procurement of all office supplies of stationery, supplies, equipment and furnitureo Maintain a safe and secure working environmento Manage internal staff relations• Effective management of all cleaning staff• Accurate co-ordination of travel arrangements for office staffo Attend all aspects of travel ito air tickets, accommodations, car rentals, transport, etc.• Acting as first point of contact for service providers related to building maintenance and office management• Coordinate financials relating to office management, logistics and other ad hoc agency requirements• To assist with event planning of operational and marketing events• Executive PAo Effective management of a busy MD diaryo Scheduling of required appointmentso Attending and taking minutes of meetingso Acting as first point of contact for clients contacting the MDo Accurate co-ordination of travel arrangement for MDo Ad hoc secretarial duties as required

Cape Town Area, South Africa

Office Manager: • General Admin: Filing, ordering of stationary & office supplies, etc.Financial• Compiling all expenditure and submission to accountantsHR • Recruitment and selection• Staff training and development

Office Manager: • Ensuring all staff are performing their respective work functions• Manage statistics: Source and compile• General Admin: Filing, ordering of stationary & office supplies, purchasing credits for graphic mail, ordering Business cards, receiving faxes via email, sending faxes (via email |fax), etc.Financial• Invoicing and Statements• Loading debit orders via Netcash• Compiling all financial reports, reconciliations and making payments• SARS e-filing and making payment for PAYE/UIF/Vat• Easyfile IRP5’s• Calculating salaries and payment thereofHR • Compiling ads and submission thereof• Recruitment and selection• Staff training and developmentPA• Dealing with all MD’s personal accounts• Creating all meetings on emailMarketing & Sales • Sales: Scouting opportunities, making appointments for MD, emailing packages to prospective clients, compiling contracts and emailing to prospective clients, arranging all giveaways (barter agreements) for online exposure for clients and requesting all client information for site purposes• Marketing: Emailing websites for link exchangeContent• Articles: Research and prepping • Events management: Research, prepping, images, creating event in CMS and putting online• Giveaways: Source, market on site, FaceBook & Twitter, update giveaways articles and inform winners• Newsletter: Event features, importing html into graphic mail and distribution – concept, design, creation, images, distribution• Social media management: Ensure tweets are planned and scheduled• Home page management: Ensure all 3 languages have new feature on home page every day, select home page and content for dutch and ensure To Do Weekend is updated weekly for all 3 languages.• Client management: Creating and maintaining client content for the siteIT• Hardware: Ensure all hardware is operational, repairs and|or ordering of new hardware • Internet: Managing bandwidth, ordering additional bandwidth and continuity

Office Manager • Programmes – diarizing all programme dates, creating workbooks, preparing venue for all introductions, updating and printing of marketing material• Leave registers• Procurement• General office management and admin• Manage staff – receptionist and telesales personnelFinancial• Quickbooks: Debtors & creditors up to Balance Sheet, bank / credit card / petty cash / vat recons• Printing all financial reports, creating projected cash flows, downloading bank statements, making payments• SARS e-filing and making payment for PAYE/UIF/Vat• Calculating salaries and payment thereofHR & Sales• HR: Recruitment and selection• Sales: Tracking sales productivity, agreeing to targets and responsibilities PA• Arranging flights, car hire, accommodation, venues, catering, selecting service provider• Dealing with all MD’s personal accounts