Amanda Statz Email & Phone Number

Reviewing 350-600 aged accounts each month, currently maintaining below 4% in receivables over 60 days from due date.Reviewing with sales staff specific accounts requiring additional collection attention Negotiating and arranging payment schedules with problem accounts, in many cases preserving continued sales for sales staffAnswering and researching account questions generated by customers, sales representatives and regional managers as neededProcessing customer credit card payments and daily check depositsAssisting with month-end closing and yearly auditsMaintaining accounts payable; managing vender accounts, invoices and payments Maintaining inventory purchases and expense invoices to and from parent company Generating expense reimbursements for payroll and coding accurate GL expense accountsEnforcing and training new hires on the expense and collection policiesSupporting the IT department with invoicing system utilized by the field staff; offering support for general use and the creation and implementation of an upgradeSupporting the Accountant and other departments with various projects and support such as nitrogen needs in office and field, shipping protocols, and inventory processingSupporting various protocol and processes though out the departments, such as purchase order process, inventory maintenance, invoice posting, processes and protocols on communication between office accounting system and field invoicing system.

Taking product orders from sales staff and then preparing for distribution to pack and shipOffering sales support to sales staff with various inventory inquiries and updatesAssisting customers with any questions or account inquiriesUpdating customer database and website to reflect any representative changesSupporting the IT department with invoicing system utilized by the field staff Training new sales representatives on the invoicing system and customer service expectationsSupporting the director of operations with various projects; examples of projects include recalling inventory to the office, maintaining a backorder system, and assisting with company transition to a new software management system

Preparing deposits from checks received in the mail and entering an average of 120 checks daily into cash receipts Completing credit card statements by matching receipts to each individuals card and watching for any discrepancies such as double charges or inappropriate spendingOrdering office supplies, such as toner and company letterhead and envelopesScheduling travel itineraries requested by office personnel and sales staffAssisting the accounting manager and accounting assistant with small projects, also giving administrative support to other areas in the companyDistributing mail, opening invoices and pulling checks aside for enteringAnswering phones, directing calls and assisting customers requesting information

Completon and reporting of monthly, quarterly and yearly financial needs. Completion and creation of monthly invoicing according to work completed. Also assisting with the creation of bids and contracts for our customers. Currently our company services approximately 70 to 80 customers mainly in the commercial market in the Madison area and outside suburbs such as McFarland, Waunakee, Sun Prairie, Dane and Lodi. Processing payroll and reporting sales tax. Creating and printing of W-2 and 1099 reporting.