Amanda Stokes Email & Phone Number

Port Hope, Ontario, Canada

Scheduled truck drivers, delivery vehicles, best traffic routes, and ideal delivery windows and timeframes as necessary for contracted sites as well as CNLs PHAIAccepted consumer and business client phone calls and emails to coordinate delivery schedules and logisticsGenerated bills of lading, freight invoices, and delivery receipts, while maintaining records of all transactions and deliveriesEnsure that all employees, owner-operators, and independents comply with applicable legislation and our high standards for health and safetyMonitor the work activities to verify contract complianceDocuments administrative actions and all data required to support the project’s business activities and performance assessments.Document decisions and eventsVerify that the technical and commercial contract conditions are fulfilled throughout the contractEnsure that all work has been completed and that all deficiencies and administrative matters have been resolvedMonitor payments to SuppliersComplete contract closeout report for Contractor’s performanceResolve minor contract disputesManages the day-to-day contractual priorities that are expected by Contractors, and recommends actions to be taken to ensure the project stays on schedule in accordance with Project plans and demandsOversee staff, owner-operators, and independents to ensure that work is being performed according to established standardsEnsure that vehicle defects, accidents, traffic violations, or damage to company vehicles at sites are reported to appropriate Safety and/or Maintenance personnelProvide exceptional follow-up with regard to customer complaints and commentsIn conjunction with the Sales Department, source new business opportunities to support our client’s growthOther duties as assigned

Port Hope, Ontario, Canada

• Provide executive-level administrative support to the Owner• Lead, guide and mentor administrative staff in their tasks and functions• Integrate and coordinate functions of administrative, finance, sales, and marketing departments• Develop innovative strategies to enhance performance of the administrative staff• Assess and evaluate existing methods and functions in administrative functions• Track, monitor and document performance of each individual• Integrate, upgrade, and update all databases• Plan, schedule, and conduct training new employees• Supervise functions of payroll, vendor payments and accounts receivable and payable• Manage accounting, investing and financial services including audits• Ensure best corporate practices in implementing administrative activities

Port Hope, Ontario, Canada

• Responsible for all existing accounts and entire operation of maintenance and hardscape departments• Manage 4 direct reports and 11 Indirect staff members• Regular interaction and negotiation with contractors and vendors• Proactively write proposals, estimates, and create designs for clients• Responsible for assessing and coordinating all required materials for projects• Monitor financials to ensure business growth and success• Prepare reports, memos and documents for staff as required • Carrie out company hiring, training, staffing, team building, promotions, and terminations• Provide executive-level administrative support to the President• Actively communicate with clients to develop and retain long term, trusting relationships• Work closely with business owner on client acquisitions and design process, adding value along the way, right through to execution and job completion• Management of office supplies, including kitchen supplies, to ensure that basic supplies are always available, act as a liaison with outside suppliers • Improve the existing procedures for outgoing and incoming resources and track inventory for the warehousing department• Gain the required permits and paperwork for sites

Responsible for all existing accounts and entire operation of construction, maintenance, and hardscape departmentsManage 4 direct reports and 11 Indirect staff membersRegular interaction and negotiation with contractors and vendorsProactively write proposals, estimates, and create designs for clientsMonitor financials to ensure business growth and successParticipate/ Manage the design and ordering of all site materialsPrepare reports, memos and documents for staff as requiredCarrie out company hiring, training, staffing, team building, promotions, and terminationsProvide executive-level administrative support to the OwnerActively communicate with clients to develop and retain long term, trusting relationshipsWork closely with business owner on client acquisitions and design process, adding value along the way, right through to execution and job completionImprove the existing procedures for outgoing and incoming resources and track inventory for the warehousing departmentGain the required permits and paperwork for sites

Port Hope, Ontario, Canada

Port Hope

• Prepare reports, memos and documents for staff as required • In charge of setting up all meeting, taking minutes and distributing accordingly • Kept server UpToDate with required documentation• Gained required permits and paperwork for site• Produced POs and distributed accordingly• Provided RFI/RFC and submittals to relevant parties as required and kept track of the progress• Sort incoming mail, faxes and courier deliveries for distribution and send outgoing mail, faxes and couriers• Management of office supplies, including kitchen supplies, to ensure that basic supplies are always available, act as a liaison with outside suppliers • Filing of all material onsite • Provide administrative support to all staff and senior management as required• Coordinated launches with event bookings, meeting invitations and team building events • Other projects and assignments as may be required

Toronto, Ontario, Canada

• Answering general phone inquiries with a professional and courteous manner and reply to general information requests with accurate information• Direct phone inquiries to the appropriate staff• Processed all bookkeeping and Accounting for the company using Accpac software• Greet all visitors to the organization in a professional and friendly manner• Prepare reports, memos and documents for staff as required• Sort incoming mail, faxes and courier deliveries for distribution• Prepare and send outgoing mail, faxes and couriers• Forward general incoming e-mails to the appropriate staff• Manage the general office voicemail• Management of office supplies, including kitchen supplies, to ensure that basic supplies are always available• Filing of material for all staff• Provide administrative support to all staff and senior management as required• Make travel, meeting and other arrangements as required• Calendar management for boardroom bookings• Assist with the preparation of sales and marketing documents and calendar management as required• Assist during product launches with event bookings, meeting invitations, travel coordination etc.• Act as a liaison with outside suppliers• Other projects and assignments as may be required

Toronto, Ontario, Canada

· Forged relationships with clients and provided full customer service and support to resolve any issues.· Provide multi-level administrative support, including but not limited to calendar management, expense accounts, meeting setup.· Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.· Personal projects such as banking, purchases, travel, etc.· Ensured meeting rooms and kitchen are clean and tidy and the kitchen supplied with relevant groceries.· Decreased office expenditures by implementing needed controls on stock/supplies and standardizing ordering procedures.· Responsible for consultant support, file maintenance and recruiter support.· General reception relief duties including answering telephones, greeting guests, arranging couriers, sorting and distribution of incoming mail and other duties as required.· Assist with the details of opening of, or moving of any sales office, i.e., phone, internet.· Ensure that offices have the correct and current documentation.

Toronto, Ontario, Canada

• Mixing and serving alcoholic beverages to customers.• Creating beverage lists, menus and drink promotions.• Recruiting, hiring and training staff in all aspects of daily operations.• Assist with ordering and inventory, maintaining and stocking all bar items.• Up selling food and beverages to guests.• Preparing cocktails and other drinks.• Welcoming, acknowledging and greeting guests who come to the bar.• Taking food and beverage orders from guests.• Maintaining appropriate stock levels for the bar.• Taking money from customers and processing all card payments.• Moving, lifting, carrying, pushing and pulling stock, chairs and tables around.• Ensuring that customers receive an efficient and prompt service.Maintaining the cleanliness of the bar area, as well as bar glasses and utensils.

Toronto, Canada Area

• Conducted Account Management calls for over 500 Dealerships.• Forged relationships with clients and provided full customer service and support to resolve any issues.• Provide executive-level administrative support, including but not limited to calendar management, expense accounts, meeting setup. • Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.• Personal projects such as banking, purchases, travel, etc.• Ensured meeting rooms and kitchen are clean and tidy and the kitchen supplied with relevant groceries.• Decreased office expenditures by implementing needed controls on stock/supplies and standardizing ordering procedures.• Responsible for all aspects of human resources i.e.; recruiting, dismissals, vacation tracking, benefit administration, etc.

Toronto, Canada Area

• Provide executive-level administrative and business support to the President and support other members of the executive management team.• Maintain Presidents calendar -- plan and schedule meetings, teleconferences and travel.• Coordinate projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.• Provide assistance for all requested personal needs.• Liaison between all impacted departments to ensure proper communications and reporting practices.• Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.• Organize the details of special events, travel arrangements, corporate agendas and itineraries.• Monitor existing documents to ensure they remain thorough, accurate and up-to-date.• Answer telephones, and direct calls efficiently or take accurate messages where appropriate.• Respond to email enquirers from the general public.• Reconcile expenses and general administrative duties.• Process monthly expense reports with supporting documents.

Toronto, Canada Area

• Provide executive-level administrative support to the managing partners. • Support the Sales, Operations and Financial functions of the business• Responsible for generating all performance reports (Daily/ Weekly and Monthly)• Responsible for reconciling of the invoices send by the consultants semi-monthly and monthly• Complete payroll functions in order to ensure staff and consultants are paid in an accurate and timely manner• Personal projects for President, such as banking, purchases, travel, etc.• Handle daily administrative duties including calendar management, expense accounts, meeting setup.• Responsible for all aspects of human resources i.e.; recruiting, dismissals, vacation tracking, benefit administration, etc.• Responsible for Contract Renewals/ placement billing information etc.• Responsible for consultant support, file maintenance and recruiter support• Plan office events when necessary.

Toronto

• Provide executive-level administrative support to the Senior Vice President of Canada, Director of Marketing and Senior Vice President of Global Services. • Complete and process expense claim for Senior Vice President of Canada, Director of Marketing and Senior Vice President of Global Services each month.• Completed projects for the Director of Marketing included but not limited to organizing from start to finish events, write and design marketing materials, which include articles, presentations, brochures, press releases, and monthly company newsletters. • Responsible for all Canadian and US East Coast aspects of company.• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.• Ensuring meeting rooms and kitchen are clean and tidy and the kitchen supplied with relevant groceries.• Fed-Ex/Couriers are distributed and sent out.• Invoices are signed by the Regional Directors and then scanned through to Finance.• Ordering stationery/IT equipment where relevant.• Answering phone calls and greeting office visitors from the front reception desk.• Organizing building and parking access for employees and visitors.• Plan office events when necessary.• Available for administrative assistance for any of the senior employees in the regional offices.• Monitoring the use, bookings and calendar for regional properties.• Ensuring laundry is done and basic groceries are stocked.• Liaising with building management about maintenance.• Organizing any amenities and ensuring invoices are paid for regional properties No double bookings occur. Property is consistently clean, tidy and pleasant to stay in. Positive feedback from visiting Orion Health employees.• Organizing / booking travel for Canada, US and International.• Negotiating Airline and Hotel contracts.• Analyzing travel reports in Replicon.• Monitoring Travel JIRA – getting approvals, checking for compliance with policy.

Toronto, Canada Area

• Provide executive-level administrative support to the President. • Organize the details of special events, travel arrangements, corporate agendas and itineraries.• Handle daily administrative duties including calendar management, expense accounts, meeting setup.• Responsible for all accounting aspects of company using QuickBooks.• Responsible for all aspects of human resources i.e.; recruiting, dismissals, vacation tracking, benefit administration, etc.• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.• Preparation of offer letters for new employees. • Provide technical assistance to President, Senior Vice President and other department staff on various aspects of computer software programs. • Personal projects for President, such as banking, purchases, travel, etc.

Provide administrative support to the CEO, COO & President. Handle daily administrative duties including calendar management, expense accounts, meeting setup. Responsible for all aspects of Human resources i.e.; recruiting, dismissals, vacation tracking, benefit administration etc.Preparation of offer letters for new employees. Provide technical assistance to President, Senior Vice President and other department staff on various aspects of computer software programs. Personal projects for President, such as banking, purchases, travel, etc.

• Assemble new home deals for buyers. Attaching all schedules and forums in proper formation for signing.• Assist agent with purchases and meet the needs of potential home buyers.• Input daily registration forums to keep track of traffic that comes into the model home.• Provide administrative/secretarial support for the sales representative such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.• Extensive daily activity using Microsoft Excel and Microsoft Word.• Completed amendments if buyers or builder have changed the purchasing contract.• Attended to buyer’s requests input daily data using Microsoft Office.• Perform competitive analysis for each community.• Research, prepare and submit reports to head office.• Maintained minutes for team meetings.

Toronto, Ontario, Canada

• General reception relief duties including answering telephones, greeting guests, arranging couriers, sorting and distribution of incoming mail and other duties as required.• Assist with the details of opening of, or moving of any sales office, i.e., phone, internet.• Ensure that sales offices have the correct and current documentation.• Maintained and organized brochure & packages, black lines, site plans, etc.• Dealt with upgrades, non-upgrades and incurred costs from trades.• Entered upgrades, new deal, addition, deletions and changes.• Manually entered purchaser orders for non-upgrades as well as referring to contracts for proper costs.• Issuance & distribution of purchase orders, trades notifications and completion certificates.• Preparation and processing of packing slips, tickets and purchaser orders.• Maintained accurate data entry, filing, mail processing, binders, ordering of office supplies.• Maintained a record of expenses, receipts and prepared cheque requisition month end.• Assist accounting department with invoices.• Prepared time sheets which included vacation and absenteeism for site employees.

Certificate, Accounting

Diploma, Medical Office Administrative