Amanda Talsma Email & Phone Number

Oakbrook Terrace, Il

Created and managed a yearly multi-million dollar Operations budgetActed as Administrative Assistant to visiting Senior ExecutivesDirect manager of multiple Receptionist and Office Clerk positions both domestic and international, responsibilities included day to day management, developing goals and objectives for staff, yearly and periodic performance reviews, disciplinarian action as required, creation and maintenance of job / roll description for HR and Executive ManagementOversaw the office and facility management of Oakbrook Terrace office and office locations of my staff membersAssisted the Director, Operations in development of departmental goals and objectivesManaged the RFP process and eventual selection of a new worldwide travel and expense management system, coordinated the planning and implementation across multiple departments, and roll out, was the lead technical administrator responsible for maintaining system accuracy, programming additional features, upgrades, staff communication, continuing employee training, and the vendor relationshipAssisted in the selection and roll out of Cisco WebEx to all Vision staff, was responsible for staff training and creation of reference guides to support the training, was the go-to person for staff requiring technical assistance or enhanced capabilitiesResponsible for multi-level department process streamlining, documentation, and trainingCreated a recognition program for Operations Department employeesAssisted in management and execution of six facility renovations and office moves both domestic and internationalContinued management of both internal and external events from previous position and coordinated office charitable events and fundraisers, responsibilities include being a recurrent Committee Member and Vision office Team Caption of the local Relay for Life resulting in over $10,000 in raised in 2014Redesigned company’s proprietary software CD labels and documented artwork standards

Oakbrook Terrace, Il

Oversaw the office and facility management of the Oakbrook Terrace locationActed as back up Administrative Assistant to Senior ExecutivesAssisted the Director of Operation as a liaison between Corporate Department and staffResponsible for the worldwide distribution of the company’s proprietary software product including initial process audit and streamlining, creation of a comprehensive manual, and roll out of new processes and procedures to staffManaged office security system and processesGrew and maintained relationship with Building Management and maintenance staffLead the roll out of emergency procedures and AED/CPR training to all US staffImplemented new office supply inventory system and set up a relationship with new US supply providers resulting in around 15% in yearly net savings for the companyResponsible for coordinating and conducing on-boarding training for new office employeesSuccessfully managed multiple company events with a budget of up to $35,000 and was responsible for all employee event volunteers leading up to and during the eventAssisted Director of Operations with budget creationSet up new relationship with a Corporate printing vendor, worked with Marketing and printer to redesign business cards, stationery, etc

Oakbrook Terrace, Il

Responsible for all office and kitchen supply inventory and orderingManaged a 50 line phone system, answering and assisted callersWelcomed office visitorsCoordinated various internal office eventsReviewed and coded department invoice and disputed charges as neededCoordinated light maintenance with building management and external vendors as needed