Amanda T. Email & Phone Number

California, United States

Abu Dhabi, Ae

- Establish and curate an extensive guidebook for Executive Assistants (investor profiles, preferences, office notes, onboarding/offboarding checklists, finance and travel procedures, a comprehensive Zoom conference room 1-pager, interview tracker, and ongoing and past event notes)- Serve as the primary point of contact for orchestrating successful events, notably spearheading Mubadala Capital’s J.P. Morgan Healthcare Conference Reception in 2024 with over 350 attendees (coordinate with caterers to craft a seasonal menu, oversee furniture assembly, office decoration, attendee greeting, and compile a high-level event summary for distribution to the team)- Provide crucial support to the Finance Team to ensure timely completion of projects (obtaining contracts, identifying suitable fund/balance sheet allocations, entering vendor information into compliance program, collecting internal approvals, submitting executed contracts, and maintaining a meticulous masterlist for contracts and officewide active subscriptions)- Conduct comprehensive research and present data to the San Francisco leadership team, leading to an increased individual travel budget, covering hotels and business flights- Provide comprehensive support to investors while seamlessly navigating multiple time zones (managing schedules, coordinating international travel arrangements, obtaining necessary visas, and passport renewals)- Choreograph the hosting of portfolio companies in our office (overseeing the coordination of technical requirements, rentals, catering, and conference room allocation)- Contribute to overall team efficiency (i.e. documenting procedures, consolidating all relevant notes in OneNote for easy access, and maintaining a masterlist for contracts)

Evanston, Il, Us

- Interviewed candidates for the administrative team to determine process execution using case studies.- Monitored onboarding process for stakeholders to client servers (submitted paperwork, connected with client admins and IT, and followed up with stakeholders to confirm).- Coordinated "Return To Campus" plans on the client site for a team of over 100 (researched and condensed relevant policies and requirements, ensured client policies were followed, assisted with client campus access, created and streamlined the overall process).

Evanston, Il, Us

- Increased stakeholders’ productivity (interacted with vendors and clients, and email correspondence).- Provided scheduling support to an average of 13 individuals, several of which were partners andsenior management (appointment, calendar and meeting management).- Completed administrative processes (time and expense reports).- Prepared domestic and international travel logistics (itineraries, visas, passport renewal, etc.).- Coordinated internal and external meetings/activities (i.e. facility reservation and set-up, hotel.accommodations, catering, etc.).- Prepared and organized documents for client proposals and presentations as needed (contract tracking, printing, organizing, archiving meeting / support materials, market research).- Addressed problems and troubleshooted with internal and external stakeholders.- Handled special projects with demanding deadlines.- Front desk reception back-up coverage (answered phones, greeted visitors, handled deliveries).

- Built and maintained relationships with vendors (storage, office space, leasing, insurance, benefits, bookeeper, IT).- Planned and oversaw disaster and emergency procedures.- Maintained accurate financial records and ran reports prior to monthly budget meetings.- Reduced time and costs and increased efficiency by introducing new accounting procedures, (i.e. reminder statements sent 60+ days) that helped generate the best year for the company with $7,850,000.- Monitored payments due from clients and promptly contacted clients with past due payments.- Scheduled and coordinated logistics, agendas, and content for meetings, conferences, and special events (onsite & offsite, client/VIP relations), including weekly and monthly meetings.- Successfully transitioned banks and sent notices to clients.- Assisted with setting up secure email, including testing and troubleshooting.- Coordinated office closure (destruction of sensitive documents, closed out outstanding balances, organized and packed documents, arranged for the transfer of items to a new location).

- Provided support for Chief Operating Officer, and Attorneys (expense reports, financial reports, check requests, data entry, billing, document review, binder creation/indexing, opening case files, and both domestic and international travel reservations.)- Greeted customers/clients while providing professional phone coverage for the main office line. - Reserved office and conference rooms for meetings and clients.- Planned office events (catering, client/VIP relations, and budget/cost control).- Processed documents for off-site storage, including tracking and retrieving.- Ensured maintenance of office equipment and maintained inventory. - Streamlined administrative systems to make them more efficient and consistent.

San Francisco, California, Us

- Researched and monitored for client listings from their website. - Collected data from clients.- Transferred data from clients to an excel sheet and verifying data by comparing.- Uploaded client listings onto the Chairish and DECASO website.- Sorted and organized listings to ensure that the listing is accurate.

Us

- Assisted manager in daily operations. - Assisted in planning and executing fundraising events.- Trained new hires on phone procedures and daily tasks.- Processed and interviewed potential clients for the program.

- Provided service and directions knowledge to customers.- Sold parking permits to student, faculty, and guest.- Assisted manager in back office operations.- Answered phones.- Escorted VIP Guest.- Monitored event access and security.

Bachelor Of Applied Science (B.A.Sc.), Criminology, Law And Society

General Education, General Edu