Develop and execute the company’s business strategies in order to attain the goals of the board and shareholders of VFix Provide strategic advice to the board and Chairperson so that they will have accurate view of the market and the company’s futurePrepare and implement comprehensive business plans to facilitate achievement by planning cost-effective operations and market development activitiesEnsure company policies and legal guidelines are communicated all the way from the top down in the company and that they are followed at all timesCommunicate and maintain trust relationships with shareholders, business partners and authoritiesOversee the company’s financial performance, investments and other business venturesDelegate responsibilities and supervise the work of executives providing guidance and motivation to drive maximum performanceRead all submitted reports by lower rank managers to reward performance, prevent issues and resolve problemsAct as the public speaker and public relations representative of the company in ways that strengthen its profileAnalyze problematic situations and occurrences and provide solutions to ensure company survival and growthOversee the financial and profitability of the organisationSteer the organisation towards agility , flexibility and sustainability

Key Responsibilities:Organise Office maintenance, mailing, shipping, supplies, equipment, bills and errandsOrganise and schedule meetings and appointmentsPartner with HR to maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentManage relationships with vendorsManage contract and price negotiations with office vendors, service providers and office leaseEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfersEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systemsResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the officeEnsure that results are measured against standards, while making necessary changes along the wayAllocate tasks and assignments to subordinates and monitor their performanceAssign and monitor clerical, administrative and secretarial responsibilities and tasks among office staffPerform review and analysis of special projects and keep the management properly informedDetermine current trends and provide a review to management to act onResponsible for recruiting staff for the office and providing orientation and training to new employeesEnsure top performance of office staff by providing them adequate coaching and guidanceResponsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may ariseParticipate actively in the planning and execution of events

Preparing financial statements, reports, memos, invoices letters, and other documents.Answering phones and routing calls to the correct person or taking messages.Handling basic bookkeeping tasks.Filing and retrieving corporate records, documents, and reports.Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.Helping prepare for meetings.Accurately recording minutes from meetings.Greeting visitors and deciding if they should be able to meet with executives.Using various software, including word processing, spreadsheets, databases, and presentation software.Reading and analyzing incoming memos, submissions, and distributing them as needed.Making travel arrangements for executives.Performing office duties that include ordering supplies and managing a records database.Experience as a virtual assistant.Opening, sorting and distributing incoming faxes, emails, and other correspondence.Provide general administrative support.