Amar Malkan Email & Phone Number

Wembley, GB

London, England, United Kingdom

London, England, United Kingdom

United Kingdom

London, England, United Kingdom

• Responsible for managing Accounts Payable for 2 legal entities in the UK and Germany.
• Prepare weekly payment runs for the UK and German entities
• Ensure the purchase ledger is closed off in line with the month end timetable deadlines
• Ensuring all suppliers are paid within specified payments terms
• Monthly review of aged creditors to ensure debit balances are followed up and cleared
• Manage employee expenses submitted via Expensify

London, England, United Kingdom

• Training and mentoring of new contractors on Concur, SAP OCR including Open Text and VIM analytics. Training of coding requirements and to adhere to company compliance on expenses and invoice for circa 160 different.
• Prioritisation of overdue vendor account across 4 regions including EMEA, NORAM, LATAM and APAC
• SNOW help desk ticket allocation. Taking on task of more complex vendor issues
• Clearing of T&E backlog created by downtime whilst Concur implementation
• Clearing of invoice backlog created by downtime in SAP implementation
• Process notes generation for SAP Open Text process

London Brentford

• Assisting with treasury transformation project
• Preparation of trial balance for GSK Finance PLC which is the main financing entity for the Group. Included system journals, account reconciliations
• Reconciliations reported to senior management
• Inter-company balance and interest accrual analysis to clear possible mis-matches
• Clearing of un-balanced journals and suspense account items from treasury management system IT2
• Running interface between IT2 and SAP and clearing any errors

London, United Kingdom

• Implementation of process in Creative Solutions department to increase audit trail
• Ensure all project costing recharged correctly to close year end
• Raising of AP correction journals once completion of project analysis
• Check with AP on incorrect coding of invoice and how to avoid moving forward
• Monitoring of project budgets and escalate any issues to project managers

London, United Kingdom

• Implementation of FPP controls including – Invoice approval, statement reconciliation, automated payment run, duplicate invoice entry recognition on SAP-further information available on request
• Reconciliation of 12 months credit card account
• Vendor debit balance reconciliation. 150 payments on account at YE including overpayment, duplicate payment and incorrect currency transfers
• Reconciliation/closure of open, unauthorised, unapproved PO’s
• Closure of duplicate vendor creation
• Process notes generation

London, United Kingdom

• Takeover of AP function with 2 days hand over for 5 portfolios consisting of 30 properties
• Process improvements to streamline cash accounting function
• Process notes creation for SAP and HSBCnet to insure function is not key person orientated
• Daily cashbook posting for 8 bank accounts
• Training of junior staff and new assistant accountant on new processes
• Weekly payment runs through manual payment generation

London, United Kingdom

• Re-implementation of Concur expenses system and training of staff on completion
• Implementation of new purchase invoice approval process
• First point of contact for all stakeholders for all AP enquires
• Responsible for month end prepayment and accrual schedules reconciliation for 3 entities
• Responsible for month end intercompany account reconciliation
• Daily P&L KPI distribution to senior management

London, United Kingdom

• Full accounts payable function including Invoice processing, vendor reconciliation, payment runs, vendor creation. Maintain a high level of service to internal and external customers. Processing of Corporate Amex cards.
• Full sales ledger function including rising of revenue invoices and distribution to clients. Credit control. Client account reconciliation. Payment allocation
• Daily FX rates update
• Bank reconciliation. 8 different accounts with multiple currencies over 2 entities.
• Cash flow forecasting. Providing management with payment proposal including all manual payments
• Balance sheet reconciliations including PAYE and NI account, creditors and debtors, staff loans account, intercompany accounts, miscellaneous account

• Manage the day to day operations of the group Accounts Payable function
• Ensuring that all internal policies and guidelines are adhered to
• Deputise for the Shop Accounts Supervisor
• Non-Direct – control of supplier payments c£400m pa
• Supervision, delegation, training and development of 5 Accounts payable assistants and 2 Rent payable assistants
• Month end closer

• Bank reconciliations
• Liaising with international VAT advisors
• Update of daily cash flow model
• Post daily movements in bank accounts on to accounting system
• Daily clearing of payments to ensure sales ledgers are kept up to date
• Posting of invoices on to accounting system

London, United Kingdom

• Management of AP function and maintain a professional relationship with partners, directors and consultants of the firm
• To maintain a profession relationship with partners, directors and consultants of the firm as first point of contact for AP and the finance department
• Assist with implementation of SUN 6 upgrade
• Assist with implementation of V1 – data capture software
• Introduction of accounts payable function and expenses function to new staff members
• Weekly review with finance manager on aged creditor’s status

London, United Kingdom

• Project lead to implement automated SAP payment run for Accounts Payable, consisting of:
• Reconciliation of vendor accounts on both Tommy Hilfiger and Calvin Klein companies.
• Implementation of controls to minimise risk
• Meetings with IT and SAP consultants regarding requirements needed for new process
• Training sessions on SAP automated payment process to AP clerks and management on completion of project

New Bond Street, London

• Establish and maintain regional accounts payable process for Hong Kong, Europe and US including performing weekly payment runs for each region and managing vendors, staff expenses and corporate credit card claims
• Assist with the March year end audit process in relation to accounts payable, cash matters and processes
• Manage regional bank accounts in Hong Kong, Europe and US: this includes daily reconciliations, clearing of all daily direct debits and standing orders
• Identify cash flow requirements of the regions to ensure sufficient cash balances in local currency
• Ownership of the Accounts Payable ledger close each month end including monitoring aging creditors, preparation of supplier statement reconciliations and intercompany reconciliations with related entities and resolving.
• Assist with the management of the UK accounts payable function to cover maternity leave for a period of 9 months

Chiswick, London

• 2 Month Contract
• To join the reconciliation team and assist in achieving goals set by management to reduce aged creditors report
• Daily update reporting on status of allocated accounts, planning weekly tasks and setting KPIs to achieve goal

• Mentoring of AP Clerk. AP responsibilities and professionalism within company
• Monthly VAT reconciliation and quarterly VAT submission
• Month end accruals
• Resolve any issues regarding coding of invoices from management during month end close
• Monthly Air Passenger Duty tax return
• Checking rates applied to invoices against contracts to ensure we are being billed correctly

• Achievements
• Implementation of the web based GlobalExpenses paperless system to improve expenses process
• Over 90 days balance of outstanding amounts on employees accounts reduced to less then 7% of total balance within 1 month of starting the role Corporate MasterCard and Expenses Administrator Aug 2007 – Aug 2008
• Able to answer questions from employees regarding the treatment of VAT on expense claims
• Process all MasterCard and personal expenses ensuring they match the direct debit payment, investigate any discrepancies
• Chase employees for outstanding Statements that have not been returned

London, United Kingdom

• Dealing with all Sales & Purchase ledger enquiries
• Customer & Supplier Account details Maintenance
• Raising invoices approx 50 invoices per day
• Credit note creation
• Matching & batching supplier invoices to purchase orders
• Reconciliation of supplier statements

London, United Kingdom

• Weekly invoice run approx 4,000 invoices per week
• Chasing customers for payment
• Reconciling aged debtors for individual accounts, chasing for payment and reporting on all old issues to senior management on a weekly basis
• Provide management stats & information
• Validation of rejected invoices
• Raise & authorising credit notes

Aat Level 4, Accounting And Finance, Pass

Aat Level 3, Accounting And Finance, Pass

Aat Level 2, Accounting And Finance, Pass

Gnvq Intermediate/Advanced In Business And Finance, Gnvq Level 4 Business And Finance

Education record