Amanda Rodriguez Email & Phone Number

New York, New York, United States

• Comprehensive travel arrangements including flights, hotel bookings, car service and visas across multiple time zones
• Extensive expense reconciliation and report management
• Calendar management across multiple time zones
• Facilities Management & Office Administration- Work closely with different Brand Office Managers and assist with any business operations as needed- including but not limited to – food programs (snacks and catering).
• New Hire administration including new systems set up and employee onboarding
• Conference and Event planning including the annual summer conference, holiday party and miscellaneous events/ happy hours

Greater New York City Area

• Manage office operations & vendor relations for NYC HQ and 12 Satellite Offices Nationwide
• Created and implemented Office and Front Desk Operations Playbook
• Planned and executed monthly employee appreciation lunches & office events; Health fairs, Holiday Party, executive updates for 100 employees
• Supported & Created Innovative ways to engage remote employees nationwide

Greater New York City Area

• EA to two Co-Founders providing heavy calendar, expense and travel management
• Ensured efficient day to day office operations
• Managed vendor relations and client communication
• Project managed and contributed creative content to company rebranding and social media
• Assisted on productions & managed events

• Ensured smooth operations of the office and administrative functions
• Oversaw an Office Coordinator staff of five
• Maintained/created new vendor relationships securing best prices for the office, maintained office budget
• Was responsible for keeping office equipment maintained
• Organized functions and general meeting support
• Ensured maintenance of common spaces for appearance and functionality

• Coordination and scheduling of office master calendar to ensure all groups w/in office are communicating effectively
• Responsible for all messenger and delivery send-out, receiving, coordination and tracking
• Oversee facility, ensuring safety and security of building and employees. This includes building maintenance and repair, and the adherence of state and local regulations building and fire codes.
• Managed the Corporate vendor accounts (HVAC, catering, car service, plant service, maintenance agreements, etc.) to ensure competitive pricing and programs are running pursuant to agreed upon standards. Obtained and.
• Created and maintained files of documents and records, ensuring accurate and logical organization of files; control confidentiality of files as appropriate.
• Maintained Office Administration budget and initiate cost reduction programs when applicable.

• Managed calendar, incoming mail and day to day function for two VP’s (Wholesale and RESDC)
• Processed and filed expense reports for both VP’s and Team Members
• In charge of the coordination and logistics of Domestic Wholesale Market (4 markets per year) duties including (but not limited to) choosing catering, hiring staff, coordinating appointments into each proper category.
• Assisted in on boarding of company Receptionist
• Assisted in coordination/organization for KSNY wholesale team participation in Coterie
• Complex travel arrangements for both executives and relevant business partners including domestic, international, multi-stop trips and other extensive itineraries

• Managed calendar, incoming mail and day to day functions for two DVP’s (Creative Services Print and Web).
• Processed and filed expense reports for both DVP’s and Team Members.
• Created Quarterly Merch Boards for Creative Web team.
• Processed and filed invoices from outside vendors ensuring all dues are paid promptly.
• Scheduled and Executed “Go-Sees”
• Spearheaded/Managed C5 After Effects Training for Web Team (30)

• Provided executive support to Vice President of Business Transformation Practices and his team of 21 members that included AVPs, Directors, Managers and Senior Managers
• Extensive travel arrangements both international and domestic
• Heavy calendar management
• Effectively utilized Microsoft Office programs to perform assigned work including memorandums, letters, reports, documents, forms, spreadsheets, presentations and organization charts
• Spearheaded/Managed Lean Six Sigma training with tasks varying from preparation, delivery of material, location and room set up.
• Event planning for groups (100+) including (but not limited to) the following activities: arranging floor plan/set up of meeting, planning menu with banquette manager, selecting and preparing activities, as well as.

Education record

Education record