Amanda Rodriguez Email & Phone Number

New York, New York, United States

• Comprehensive travel arrangements including flights, hotel bookings, car service and visas across multiple time zones• Extensive expense reconciliation and report management • Calendar management across multiple time zones• Facilities Management & Office Administration- Work closely with different Brand Office Managers and assist with any business operations as needed- including but not limited to – food programs (snacks and catering), office amenity programs and safety/office update communications.• New Hire administration including new systems set up and employee onboarding• Conference and Event planning including the annual summer conference, holiday party and miscellaneous events/ happy hours

Greater New York City Area

• Manage office operations & vendor relations for NYC HQ and 12 Satellite Offices Nationwide• Created and implemented Office and Front Desk Operations Playbook• Planned and executed monthly employee appreciation lunches & office events; Health fairs, Holiday Party, executive updates for 100 employees• Supported & Created Innovative ways to engage remote employees nationwide

Greater New York City Area

• EA to two Co-Founders providing heavy calendar, expense and travel management • Ensured efficient day to day office operations• Managed vendor relations and client communication• Project managed and contributed creative content to company rebranding and social media• Assisted on productions & managed events

• Ensured smooth operations of the office and administrative functions• Oversaw an Office Coordinator staff of five • Maintained/created new vendor relationships securing best prices for the office, maintained office budget• Was responsible for keeping office equipment maintained• Organized functions and general meeting support• Ensured maintenance of common spaces for appearance and functionality• Managed supplies and maintenance of storage areas• Oversaw office space schedules, securing food and supplies• Managed New Hire Onboarding/Seating

• Coordination and scheduling of office master calendar to ensure all groups w/in office are communicating effectively• Responsible for all messenger and delivery send-out, receiving, coordination and tracking• Oversee facility, ensuring safety and security of building and employees. This includes building maintenance and repair, and the adherence of state and local regulations building and fire codes.• Managed the Corporate vendor accounts (HVAC, catering, car service, plant service, maintenance agreements, etc.) to ensure competitive pricing and programs are running pursuant to agreed upon standards. Obtained and analyzed bids for major equipment and future purchases, maintenance contracts, and electrical work.• Created and maintained files of documents and records, ensuring accurate and logical organization of files; control confidentiality of files as appropriate.• Maintained Office Administration budget and initiate cost reduction programs when applicable.• Supported new hires with seating, phone/computer set-up, distribution of keys and alarm codes, provide and explain point people for CS, HR, Sales, etc• Managed special Office Services request, projects or logistics for major events.• Ensured all general meeting rooms are kept organized and up-to-date with correct working phone systems (conference call phones in each room), presentation systems,(Ie..TV’s and overhead projectors), remotes and other tools used for meetings and that proper instructions are clearly listed/available to guide the use of all personnel. • Coordinated as well as take part in the merchandising of the showrooms• Set up room blocks, set up events and dinners as well as coordinating, food (lunches and breakfasts in showrooms during meetings), along with ground transportation, etc.• Coordination of Team Meetings• Established relationship with Sales vendors to process invoices/payments in a timely manner.

• Managed calendar, incoming mail and day to day function for two VP’s (Wholesale and RESDC) • Processed and filed expense reports for both VP’s and Team Members • In charge of the coordination and logistics of Domestic Wholesale Market (4 markets per year) duties including (but not limited to) choosing catering, hiring staff, coordinating appointments into each proper category room (managing high volume of external guests), and production of print materials• Assisted in on boarding of company Receptionist• Assisted in coordination/organization for KSNY wholesale team participation in Coterie • Complex travel arrangements for both executives and relevant business partners including domestic, international, multi-stop trips and other extensive itineraries• In charge of monthly deal reconciliation reports for Wholesale team• Creation of correspondences, presentations, agendas and reports as necessary• Scheduled and Executed “Go-Sees”

• Managed calendar, incoming mail and day to day functions for two DVP’s (Creative Services Print and Web).• Processed and filed expense reports for both DVP’s and Team Members.• Created Quarterly Merch Boards for Creative Web team.• Processed and filed invoices from outside vendors ensuring all dues are paid promptly.• Scheduled and Executed “Go-Sees” • Spearheaded/Managed C5 After Effects Training for Web Team (30)

• Provided executive support to Vice President of Business Transformation Practices and his team of 21 members that included AVPs, Directors, Managers and Senior Managers• Extensive travel arrangements both international and domestic • Heavy calendar management• Effectively utilized Microsoft Office programs to perform assigned work including memorandums, letters, reports, documents, forms, spreadsheets, presentations and organization charts• Spearheaded/Managed Lean Six Sigma training with tasks varying from preparation, delivery of material, location and room set up.• Event planning for groups (100+) including (but not limited to) the following activities: arranging floor plan/set up of meeting, planning menu with banquette manager, selecting and preparing activities, as well as preparation and arrangement of materials.• Prepared packages for meeting presentations. Took minutes as requested and compiled those minutes in a presentable format.• Created and maintained new file system and team record base• Created and processed expense reports for VP and AVP

Education record

Education record