Amber Cortes Email & Phone Number

Brentwood, Ca, Us

San Ramon, Ca, Us

Handling all administrative functions necessary to support the Refinery Director, and Refinery Leadership Team in their responsibilities to various business leaders as well as outside engagements.Managing Outlook calendar, including scheduling and coordinating logistics for meetings, activities, and special functions.Daily/weekly touch base meetings.Composing messages and replies on behalf of the Refinery Director, as needed, and overseeing sensitive and classified material in a professional manner.Effectively representing the Refinery Director’s office in communications with high-level executives.Gather/track/prepare pre-read materials for Director meetings.Coordinate and lead biweekly discussions with Administrative Assistants supporting managers, regular meeting with Executive Assistants.Review, audit, and report Chevron Time Management (CTM) for nonexempt personnel.Audit reporting: ACP, time balances.Approval Report Audit for Management Team; compliance reporting.Collaborating with Management Advisor.Organizing Executive Visits including reservations, access, pre-read, guest biographies.Coordinating travel logistics and preparing detailed travel itineraries.Providing background information for meetings and trips as needed.Tracking and gathering business and travel related expenses and compiling expense reports.Prioritizing items that need immediate attention and following up with others as necessary to meet deadlines, while using discretion to assign action items to others for handling and coordinating with others as needed.Participating in new processes and projects to support the Refinery initiatives.Manage, report, and audit R&A Program.

Brea, Calfornia, Us

Provide resources to both office and field employees. Improve current systems and engage in cost-saving and streamlined initiatives, ensuring consistency. Organized office operations and procedures.Addressed maintenance issues.Partnered with business support managers (Purchasing/Risk Management/Safety/HR/Lean/IT/Administrative) to adopt new processes.Reported escalated areas of concerns to appropriate department managers.Collaborated with human resources to onboard office employees. Coordinated business travel for office and field employees.Liaised between home office and branch to promote initiatives and enhancements at department and branch levels.Attended branch (Operations, Business Support Team, Foreman, Safety Committee, etc.) meetings synthesize solutions for process challenges, provide insight, andassist with leadership and compliance training.Assist with Safety and HR compliance.

Brea, Calfornia, Us

Organized purchase orders from field foremen and superintendents.Reviewed purchased, received, and invoiced material.Assisted project management and estimating with vendor evaluations.Negotiated pricing quotes for each project and award.Liaised between field foreman and superintendents concerning defective material.Coordinated project set-up and organization operations.Supported project managers, estimators, field foreman, and superintendents daily.Initiated project documentation including routing, purchase orders, change orders, and invoices.Ensured project activities were executed according to documentation, schedules, and budgets.Coordinated delivery dates with the purchasing department and superintendents.Scheduled necessary delivery pickups through external carriers.Organized appointments, memos, inquiries, databases, and reports.Maintained office supply inventory and item restocking.Coordinated different departments to facilitate smooth business operations.Assisted new office and field employees, educating them company policies and best practices.Compiled safety binders and distributed to the standing foreman.

Brea, Calfornia, Us

Supported project managers, estimators, and superintendents with daily tasks.Initiated documentation including contracts, purchase orders, change orders, and invoices.Executed project activities according to set documentation, schedules, and budgets.Coordinated delivery dates with the purchasing department and superintendents.Scheduled necessary delivery pickups through external carriers. Organized appointments, memos, inquiries, databases, and reports.Maintained office supply inventory and item restocking.Coordinated different departments to facilitate smooth business operations.Assisted new office and field employees, educating them company policies and best practices.Compiled safety binders and distributed to the standing foreman.

Ordered windows, doors, screens, and installation materials.Analyzed architectural drawings, material take-offs, supplier quotes, and specifications.Compiled detailed proposals and bid packages.Administered project activities to accomplish goals and deadlines.Leveraged contemporary product knowledge for all offerings.Prepared end-to-end project schedules and budgets.Coordinated delivery and install dates with manufacturers and customers.Tracked field personnel time and daily schedules.Collaborated with accounting teams to accurately share information and monitor budgets.Reviewed change orders and other alterations.Completed project closeout documents.Promoted job site safety and safe work practices with immediate job site hazard removal.Assessed requests for proposals and other documentation to prepare estimates.Synthesized quantity takeoffs and labor and equipment costs.Major projects worked on: Monticello Village, Parker Place (2600 Shattuck Avenue), Hampton Inn & Suites, San Joaquin Plaza, and Fountainhouse

Collaborated with project managers to meet construction documents and schedule.Prepared end-to-end project schedules.Coordinated delivery and install dates with project managers, manufacturers, and customers.Tracked field personnel hours.Updated project documents, such as purchase orders, change orders, and invoices.Spearheaded project daily activities.Major projects worked on: Arroyo Apartments, DM Construction, First & Cabrillo, Monticello Village, Palacio Apartments (Fuller St.), 10th & Mission, Brandon Park 1 (Riverview Parcel 1), Brandon Park 2 (Riverview Parcel 2), Brandon Park 3 (Riverview Parcel 3), Epic III, Playa Vista, and River Oaks

Bachelor’S Degree, Human Development, Adolescent Development

Associate’S Degree, Liberal Arts: Math & Science, Liberal Arts: Behavioral & Social Science

Clinical Medical Assistant Certificate, Medical/Clinical Assistant

High School