Amber Halstead Email & Phone Number

San Diego, Ca, Us

Mountain View, Ca

CalendarEnsured effective Director time management through calendar organization, utilizing individual, team, and business prioritiesConcur and Budget• Managed the AdSpam/PubQual travel budget through cost reconciliation (Concur customized dashboard and planning trix), and planning for remaining budget use• Created expense reports for all travel expenses including flights, hotel, meals, and amenities• Acted as administrator for Concur accounts to review submitted team expenses for approval - asked team members for clarification or additional resources when necessaryEvents• Strengthened team bonding as an active member of the team Fun Committee • Summer Block Party (~75% total team attendance)• Helped in planning the team Holiday Party for 300 people• Lead on bi-weekly team Happy Hours, each with their own theme• Lead on Code Lime Refresher events, provided the team with small moments to take a breath and enjoy each other during their hectic project schedule, as well as to celebrate the conclusion of the projectTeam Move• Ensured a smooth move from Mountain View to Sunnyvale (MOT1), as the Directors were working in Dublin, and returning as agile employees• Created document for those visiting Trust & Safety in the new building, including links to nearby housing, seating options, and more• Acted as lead for any transportation concerns that arise from the team, due to fewer shuttle options - provided analysis and comparisons to Transportation teams to help them understand the impact of the move on commute times and work towards both short and long term solutions Training• Worked with each Director to effectively utilize Business Partner support according to their schedules and priorities• Conducted training on Google Apps for Noogler EBP

Sunnyvale, Ca

• Complete swag program management including handouts, speaker gifts, deluxe incentive room drops, and luxury gift suites• Various support as needed and learning opportunities as possibleGSK’15 (Global Sales Kickoff, internal event ~5,000 attendees)• Signage lead - Established signage and branding opportunities between 20 venues, lead multiple vendors and design team in meeting multiple deadlines, and ensuring branding and informational goals were met• Updated website in a timely manner as information changes were needed• Organized 7 simultaneous competitive activities throughout the downtown LA area, including annual sales Soccer Championship• Coordinated specific room drops between 12 hotel venuesCLUB (2015 Sales incentive trips)• 3 total events – Mexico (AMERICAS), Croatia (EMEA), and Thailand (APAC)• Managed global, individual distribution of deluxe gift suite picks• Worked with various attendees, vendors, and executives to guide and create content for Welcome Booklet for each event• Created and updated individual event websites as needed

• Continued evolution and growth of programs and events to achieve program goals and highlight LinkedIn’s culture• Conducted post season close outs including NPS score, budget reconciliation, and offer acceptance rate• Swag selection for various Campus Recruiting programs • Mentored Campus Recruiting intern 2 consecutive years• Oversaw relationship with print vendor, utilizing established relationship for continued price breaks, and initiation of more automated swag distribution plan • Continuous contract and pricing negotiations for all Campus Recruiting programs• Trained and developed Event Coordinators during periods of high team growthIntern Program (Summer programs, 13 global offices)• Focus included growth for interns, and valuable projects and mentorships• Worked closely with global contacts to plan and run regional programs (including local and global events), with continued follow up on progress and success of events, team budgets, and goals• Initiated complete overhaul of program booklets to properly reflect LinkedIn’s culture and improve efficiency in time spent and budget• Collaborated with Campus program leads, and Learning & Development, to plan and deliver valuable InTroduction• Debuted first Parents Day (a global initiative the following year) and Design Open House (open to all Bay Area design interns)Invitationals (interview day for pre-screened University candidates, throughout year)• Focus on candidate experience to position LinkedIn as their employer of choice• Utilized high event volume to negotiate pricing with hotels, restaurants, and transportation options• Worked with various internal partners to establish goals, build agendas and execution plans• Day-of execution, including set up, guide, and hostess – specializing in campus tours• Built and maintained relationships with internal stakeholders and participants

• Supported planning and onsite coordination of LinkedIn Talent Connect. Responsibilities have included attendee and employee registration, customer speaker management, onsite signage organization, managing development and printing of all collateral, creating a top-notch experience in the InLounge.• Created events calendar for over 50 seminars across the United States and Canada, within three distinct regions. Locate, compare, negotiate and contract for all venues.• Organized regionally based logistics including marketing collateral, key speaker details, sleeping rooms, layouts, all BEO particulars as specified while working with the various teams within the Sales Organization.• Analyzed attendee data and determine ROI for each event through revenue figures. Provided recommendations as necessary.• Heavy travel schedule to ensure the flow and efficiency of events in the United States and Canada. Tasks include, but not limited to running the reception desk, building sales collateral, room lay-out and set-up, work closely with on-site staff for all catering and room logistics.• Maintained budget for individual events as well as for department.• Point of contact for all external Customer speakers involved in regional sales events• Organized walkthroughs to guarantee attendee experience, and logistic quality for on-site events.• Partnered with various vendors to create a diverse selection of speaker gifts, tradeshow giveaways, additions to Marketing collateral and several other varieties of gifts.

Sunnyvale, Ca

• Completed course registrations and final trained physician counts• Processed all billing surrounding physician trainings • Retrieved, processed and recorded physician and instructor expense reimbursements • Kept government regulated records for all training courses • Set up web based courses • Generated credentials for trained physicians • Kept contact with District Managers and Sales Representatives to obtain all needed paperwork throughout file process

• Was responsible for receiving and processing deposits and payments (interim events), as well as entertainer payouts.• Approved, planned, and collaborated with various department heads to book Expo events. • Maintained entertainment calendars and venue budgets spanning five venues.• Managed in-office event logistics through completion. Tracked payment and contract status and contacted clients as necessary, walked contracts through for appropriate signatures.• Coordinated various onsite events, including; client contact for all event needs, coordinating with various internal and external teams for event planning and onsite problem solving.• Assisted in the creation of Expo’s current entertainer information and scheduling database.• Trained venue coordinators and additional Events Department Assistant.• Created and proof read entertainment and rental contracts along with accompanying documentation• Created and distributed both internal and public event schedule.

• Recorded and analyzed multiple project budgets.• Handled various billings with coding and retrieval of signatures before sending to Accounts Payable. • Planned, scheduled, and recorded minutes for various high level meetings.• Administrated for the project/work request system called Project Central. Included receiving, analyzing and entering new requests in multiple programs, as well as updating status changes through the life of the request. • Participated in Project Central Coordination Team meetings to make decisions on the requests and communicated all status updates and/or changes to appropriate parties including the requestor, Manager and Site Director.• Managed Change Control documentation.

• Created and processed material master records for sku updates• Processed employee purchase orders for the North America and South Pacific regions in SAP• Managed the display box program• Implemented and communicated new sku requests• Supported the Material Fulfillment Program and Product Configuration teams as part of the Global Supply Chain Management group• Ran material reports in SAP and Excel as needed• Helped run various employee giveaway projects• Scheduled meetings and interviews with challenging calendars of upper level Managers• Helped administrate Pricing Issues eRoom and communicated new procedures to various levels of personnel• Managed group events, training and large meeting schedules and planning (includes scheduling, room coordination and budget management)• Trained Senior Administrative Assistant in reporting duties

*Sephora Brand Lead, Palo Alto, CA (March 2005 - September 2005)• Trained employees on their daily responsibilities and follow up on their progress• Held training for new employees on Sephora history and expectations• Key holder responsible for store opening and closing responsibilities as well as cash balancing• Maintained spread sheet on store performance and goal percentages• Responsible for Sephora Brand in-house products (maintenance, display, stock levels, new product information)• Shared responsibilities for floor management and hourly goals as well as keeping staff motivated and energetic• Trained in product knowledge and education, Product Expert classes to educate other associates• Helped to screen new candidates in all phases of interview (pre-interview questions, scheduling of interviews, participated in interview questioning, conducted call-backs, organization of applicant information, etc.)• Scheduled vendor trainings and in-store support*Makeup Artist/Sales Associate, Santa Clara, CA (August 2003 - March 2005)• Chanel ambassador - Attend special off-site trainings - Educate fellow employees on Chanel products and philosophy - Go-to artist for client inquiries regarding Chanel color and skincare products• Shared responsibilities for floor management• Provided makeovers per client specifications and/or needs• Provided client education of application techniques• Responsible for knowledge of over 20 cosmetic lines, over 30 skin care lines and various fragrance houses• Created organization system for in-display back stock which has been implemented in all North American stores• Voted “Most Knowledgeable” by management and peers• Maintained positive attitude with difficult clients• Kept staff motivated and energetic

• Managed the calendar for the VP and Strategic Planning team• Scheduled meetings and coordinated accommodations• Screened high volumes of phone calls, mail, and e-mails• Ordered office and computer supplies and equipment for team• Processed expense reports, travel authorizations and PTO sheets via Office Courier (online forms)• Coordinated travel plans• Trained new administrative personnel

• Created purchase requisitions• Followed up on purchase requisitions, purchase orders and check requests• Maintained the budgeting database• Handled payment of invoices in a timely matter

• Emailed reminders to instructors of classes and asked for materials and equipment requests• Sent materials to Kinko’s for duplication• Contacted students with changes to courses (phone and email)• Entered registrations• Used CASHNET (monetary system), ACEware (registration system) and Galaxy (Legacy) database entry for creating schedules• Answered student questions (email, phone and in person)• Checked in instructors as well as students and received payment for classes

• Responsible for management and shipping of Chipshot accessory orders• Coordinated with purchasing to maintain inventory levels and track backlog orders• Clerical responsibilities included: data entry, ten key and order processing

• Responsible for point of pick up sales upgrades• Recognized as highest producing Sales Agent, two months consecutively (October & November 1998)• Responsible for receiving and renting various types of automobiles• Handled heavy phone volume and customer service issues• Ran daily and weekly reports

• Assisted executive assistant to vice president and administrative staff with various routine and non-routine tasks in a fast paced hi-tech environment.• Faxed, ordered and kept databases of various assets and supplies• Supported product designers by completing critical technical tasks: database and asset management and catalog building for an internal video project.

Ba, Marketing

Associates, Liberal Arts With An Emphasis In Marketing

Activities and Societies: D.A. Vibe