Amber Helm Email & Phone Number

Desoto, Tx, United States

Cedar Hill, Texas

Controller at Pdv Associates, Inc specializing in Division 10

5225 Norwood Road Dallas, Tx 75247

Actively assisting the General Manager in the development and office administration of the Dallas branch. Holding a key position responsible for managing the daily administrative operations spanning a broad spectrum covering all areas of activities, such as overseeing job costing, billings and collections for work performed on all jobs, accounting related to purchasing, inventory organization, accounts payable coordination with Corporate, accurate reporting of employees time and travel, HR duties for recruiting activities and new hires, and fleet management reporting. - Provide administrative office services for the branch, including job costing, billings, purchasing, accounts receivable, accounts payable, payroll, inventory accounting, fleet management and HR duties related to recruiting and new hires.- Processing new hires and terminations, assisting applicants with paperwork including company benefits and drug screens.- Research and set up all General Contractors, Vendors, Subs and Projects into Sage Timberline.- Complete weekly billings and monthly billings per job for each GC based on daily work performed and all related accounting. Pulling and managing necessary reports and logs including certified payroll. Using Timberline Sage 300, AIA G702/G703 and/or sites such as Textura and GCpay.- Hold weekly conference calls with corporate attorney to collaborate collections and/ or issues that may arise pertaining to a job.- Manage and organize documents in PVault software for the processing of AP and AR including but not limited to BOLs, POs, W9s, Vendor statements and COIs.- Perform daily job costing to insure costs are accurately accounted for and applied to respective jobs and to help insure a balance of stored material. - Assist with Fleet management by logging and maintaining accurate mileage and fuel costs for IFTA reporting.- Assist and support the development of branch goals as we build the reputation in Texas as the leader in the multifamily market.

Desoto, Tx

Playing a key role in expediting operational efficiency and effectiveness through providing comprehensive high-level administrative support to President and Vice President; working collaboratively to accomplish mutual goals. Contributing significantly to a positive, productive workplace culture and a strong team spirit.• Overseeing, monitoring and performing all tasks related to A/R, A/P and HR timeously and accurately; on-boarding all new hires.• Fulfilling all HR responsibilities in respect of up to 100 employees including processing payroll with timesheet entry and administrating direct deposit; certified payroll.• Executing Contract billing; handling Retainage Agreements; filing Property Liens • Generating progress reports for the Superintendent; running P&L per job for VP; setting up Schedule of Values per job; processing Warranty Letters and all close-out docs.• Astutely managing collections between $4 million and $10 million.• Schedule client meetings, manage/maintain calendar for Officers. • Coordinate Executive travel and communicate travel plans with management team.

Bedford, Tx

Facilitated the smooth running of daily operations for 3 different locations including coordinating all travel to and from headquarters. Carrying out all bookkeeping responsibilities for each locations by performing all A/R, A/P, HR and clerical duties using QuickBooks.• Reconciled bank accounts and credit cards; running regular financial reports for owner(s) including end of year tax preparation. • Answered phone calls for 3 office locations; scheduling appointments/ meetings for up to 15 independent salesmen. Managed calendars.• Ordered supplies and materials, coordinating delivery of material for approximately 30 jobs a month, working in close cooperation with home owners, insurance companies and subs. • Maintained up-to-date knowledge on city licensing and regulatory requirements; sourced and obtained city permits• Enter all data for reports and computing of weekly and monthly profit reports• Served as a company trouble-shooter and interface between company and clients; provided comprehensive, prompt and accurate support to staff and managers company wide.

Desoto, Tx

Contributed to operational efficiency and the successful achievement of organizational objectives by performing a wide range of administrative and clerical tasks including:• Answering a 4-line phone system, processing mail, general overhead and Contract filing.• Logged deliveries and shipments including matching the purchase orders to the delivery tickets.• Managed Service calls, hours and billings.• Facilitated on-boarding of new hires; processing all HR documents and organizing OSHA training.• Learned the value of working hard, starting at the bottom. Enabling myself for future management roles while giving and obtaining respect from my fellow piers.

Business Administration And Management, General

Business Administration And Management, General

Business Administration And Management, General

Education record

Education record