Temporary Executive Administratie Assistant to the Senior Vice President/Chief Advancement Officer for the California Science Center Foundation

• Greet clients as they enter building• Assemble completed tax returns for Individuals and Corporations• Assemble Financial Statements for Corporations• Switchboard operation • Filing of Client Information

• Reported directly to Regional Sales Director for MO/OH/WI of Central Region Sales• Administrative support to the Manager Broker Sales of IN/KY/OH and Fifteen Regional Sales Managers for Central Region• Coordinate calendars, meetings and conferences, as well as file management• Manage heavy email, voicemail, telephone calls and calendar of the Director, including recurring departmental meetings and training events• Correspondence composition and dissemination, word processing• Coordinate and plan special events along with the monthly Regional Sales meetings as well as individual state meetings• Project management tracking and reporting• Time custodian, producing leave reports• Travel Coordinator, maintains and reconciles• Invoicing and procurement processing, purchasing for several departments• Handle all confidential information such as annual performance review’s and bonus reviews as well as payroll reporting• Prepares Check Requisitions/Expense Reports; handles all clerical support invoices• Maintains department manuals and distribution of reports ensuring a timely and accurate preparation and routing• Maintains supply tracking, ordering and distribution• PC skills used in calculating and creating data base, reports, documents, typing and merging letters, labels, forms • Demonstrated ability to improvise, improve procedures and meet demanding deadlines• Liaison between all departments to ensure proper communications and reporting practices• Prepared presentations for meetings and management using PowerPoint and other electronic media• With extreme confidentiality, electronically processed all employee salary increases, disciplinary and rewards• Scheduled broker appointments with Directors, Plan Presidents, Departmental Managers, and external Clients• Assist with resignation and new hire process

Administrative Assistant • Check Manager Voicemail as needed and e-mail call backs to Supervisors.• Communicate with Supervisors to keep them informed on Collector stats and information.• Keep Collector stats (Hours worked, number of calls, accounts worked, money saved, etc.) on an organized spreadsheet for fast and efficient Supervisor review.• Update spreadsheets on a daily basis to keep track of payments for Collectors.• Mail/fax settlement letters for Supervisors and Collectors.• Keep employee information updated (Paychecks, direct deposit, tax forms, insurance paperwork, etc.)• Meet with individual Collectors for issues relating to payments, time worked, paychecks, etc.• Help with any other projects around the office. (As needed)• Help with Supervisors in making sure reps attend insurance, 401K, etc. meetings.• Request new employee logins from client.• Order supplies for Management, Supervisors, & Collectors.• Keep stationary and supplies on hand for when needed.• File employee information as needed and keep updated.• Assist employees with filling out forms (insurance, 401K, W-4’s, direct deposit, etc.).• Assist in the communication between HR and employees.• Track headsets (inventory, labeling, replace broken, etc.) keeping sign out sheets for reference if necessary.• Send information to the client as employees leave, information changes or as information is requested. Collector • I have the responsibility of working with debt management companies in settling consumers past due accounts.• Making outbound calls to help consumers become current with past due payments• Tracking daily totals collected by other employees• Attend all department meetings• Maintaining and organizing all files for my accounts• Responsible for scheduling payments for consumers

I assisted Managers with stock counts, helped with training new employees and designating assignments to other employees.