Ambi Budhan Email & Phone Number

Orlando, Florida, United States

• First point of contact to greet victors/clients/walk in applications• Track and enter hourly employee time and generate weekly time sheets.• Enter job number compliance for Payroll• Assist with new hire onboarding and orientations• Understand contract details for billing requirements• Liaison between field employees, Human Resource and Operations Manager, • Comfortable communicating with all levels of Management• Invoices and account updates to clients, receiving, sorting, and tracking incoming payments,• Addressing and resolving client questions and issues relating to invoices, and providing, regular, accurate reports of billing data•

Clermont, Florida, United States

• Permits & Inspections application per projects• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs• Prepare forms such as change orders, AIA forms, service agreements, and subcontracts• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for agendas/ appointments etc. for the upper management• Manage phone calls and correspondence (e-mail, letters, packages etc.• Support budgeting and bookkeeping procedures• Create and update records and databases with personnel, financial and other data• Track stocks of office supplies and place orders when necessary• Accounts Payable and Account Receivable• Project setup, Contracts, NOC, NTO tracking, etc.• Review Subcontractor, pay apps, invoices, and lien waivers.• Compile and maintain GL & WC certificates for yearly audits•Collect and maintain W9 certificates for yearly 1099 processing

Allentown, Pennsylvania Area

• Inputs data CRM and MAPICS• Prepare time sheets for payroll, update software systems• Assistant sales and engineering with paperwork• Conducts research, compiles, and type statistical reports• Order Parts and maintain supplies, arranges for equipment maintenance• Organize and submits draft invoices for projects and service work• Request PO# for accounts receivable if applicable, follow up with customer• Entering coding for invoices, verifying all invoices are received with vendor monthly statements• Maintain vendor’s certificate of insurance as current and obtain W9 for new vendor's Record Time Off request in calendar after manager’s approval, email notification to managers, update schedule• Handled general office administration, including Assists in the on-boarding process with new employee and hiring goals with HR

• Successfully provided sales & marketing support on quotations, orders, market analysis, sales data management and reviewing/editing of advertising literature• Assemble Bid Proposals & Maintain Quotation Files and follow per Company’s ISO 9001 procedures and standards• Prepare Contracts, Purchase Orders, Terms & Conditions for review by Director of Sales and Marketing• Log all Data into CRM, Run Weekly Activity, Securement & Quotation Report for all managers• Save all documents in Sales Plus for engineers and sales men in other states and countries• Update Marketing Department Itinerary in Share Point • Audit Monthly Regional Sales vs. Expenses Report for the President and CEO

• Compile information from customer and request quote• Maintain ongoing contact with sales staff, clients and other internal teams to develop and maintain all aspects of customer specifications through work flow • Prepare all accounting activities compliance with statuary requirements of all customers• Review and prepare credits and debits for customers products• Calculate price and process Purchase Order from customer• Responsible for gathering samples, quote, press sheets and ink drawdown’s to other department• Communicate and resolve with other plants if there are problems with their jobs• Check scheduling board for items in production for various plants

Subcontractor on large projects: Yankee Stadium; Giants Stadium; Prudential Center; World Trade Center, American Airlines (past & present); Data Centers; Manufacturing Plants; Port of Authority Infrastructure; Water Treatment Plants• Effectively monitored and analyzed monthly/year-end closing reports• Reviewed contracts, subcontracts and purchase orders on company quotations• Ordered insurance, bonds and sureties reflecting contract clauses and provisions• Assisted manager with relevant data information on a daily basis• Entered all data for accounting and billing department in order to process taxes• Tended to other administrative duties and projects as assigned• Assist with the coordination of HR & Admin daily duties• Maintain full supply of all HR documents as needed for immediate distribution (Employment Applications, Company Handbook, New Hire Paperwork, Orientation Booklet and Benefit Forms• Accurately prepared bid proposal procedures for estimators and documented control pre-qualification for customers• Tracked and made record of staff attendance, time sheets and vacation time• Calculated accounts receivable and payable and effectually prepares reports by collecting and analyzing information.• Provided historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Pc Office Systems Specialist Certificate

Associate Of Arts And Sciences - Aas, Business/Commerce, General

Activities and Societies:  Middlesex-Associate of Science -Business  Middlesex County College-Construction Management  Middlesex County.