Amelia (Trujillo) Wallin Email & Phone Number

Stanford, Ca, Us

Berkeley, Ca, Us

- Provide prompt customer support to students, program partners, and external vendors with the goal of ensuring long-term success in their experience with the Haas School of Business.- Support several program associate directors in the intricate planning and execution of the MBA for Executives keynote events such as orientation, graduation, and immersion weeks.- Meticulously track multimillion dollar program budget for the MBA for Executives Program with the goal of making real-time spending recommendations to senior leadership.- Oversee the logistical planning of pre-program and post-program student offerings that includes event coordination, program enrollment management, faculty scheduling, faculty contract creation, and dissemination of program materials.- Create and execute all program purchase orders, contracts, and credit card purchases/reconciliations. - Manage biweekly hotel stays and catering for upwards of 140 MBA for Executives students, all of whom have varying schedules, accommodation requirements, and dietary restrictions.- Run PeopleSoft Campus Solutions processes through which all MBA for Executives students select and register for courses offered through their MBA program and all partnering campus programs.- Curate and disseminate a monthly newsletter for all program students, staff, and partners with the intent to drive interest and involvement in courses, events, and resources.- Onboard external vendors and ensure payment for their provided goods and services are completed in accordance with their contract lifecycle.

San Francisco, Ca, Us

- Support three university directors through calendar management, budget spending, travel, etc. - Primary point of contact for the School of Fashion Merchandising for all internal/external inquiries- Manage and maintain budgets for the School of Fashion Merchandising and department's retail store- Work jointly with directors to assure smooth on-boarding of newly hired faculty- Oversee weekly Workday timesheet submissions/ approvals of up to 100+ part-time instructors in compliance with Payroll- Coordinate with facilities management to see to all academic spaces meet curricular requirements

Boulder, Co, Us

- Led company organizational effort to update soft copy database of company project documents- Maintained labor distributions documents submitted for accurate distribution of staff salaries- Assisted in the coordination of monthly company press releases for local news publications- Performed clerical duties in accordance with the need of the administrative, marketing, and billing teams

Palo Alto, Ca, Us

- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.- Communicated daily with program managers to create and/or alter existing or future learning space reservations- Collaborated with information & resource technology, simulation-based learning, and facilities teams to collectively deem each individual event fully-supported- Troubleshot conflicts reservations and resources in accordance with the needs of program managers, students, and vendors- Researched and reported space utility for potential building renovation project

Palo Alto, Ca, Us

- Provided positive, individualized care and assistance to those visiting or calling the information/scheduling desk in the School of Medicine- Managed the EdTech main phone line, directing callers to the appropriate extension- Ensured on the front end, Stanford University affiliated events operated smoothly for both program managers and guests- Scheduled daily events in School of Medicines conference rooms and classrooms

Bachelor’S Degree, Sociology; Women And Gender Studies; Business Minor

High School