Amelia Rosa Email & Phone Number

Toronto, Canada Area

 Provide executive support for the daily activities of the CFO, Chief Human Resources Officer, MD Shareholder Relations & Communications plus seven additional C-Suite Executives including administrative support to the family. Plan and execute client events to include venue, décor, catering, entertainment, and invitee list for MD, Client & Product Solutions plus Corporate Office. Provide exceptional administrative duties and tasks that include calendar management, maintain filing system, update and maintain personal and business contact lists, meet all deadlines and executive priorities in a timely fashion, and master the creation and enhancement of presentation and support materials, while maintaining sensitivity to confidential matters. Prioritize and organize workload to ensure items that are critical to the business are on the executive's agenda and identify potential problems and shifting priorities to adjust such schedules. Arrange complex multi-location domestic and international travel including reserving the private plane, taking care of in-flight catering, accommodation, and car service. Monitor VISA’s and passport expirations to ensure they are current. Ensure expense reports are created with accuracy and efficiency, and process invoices accurately. Prepare documents, reports and documentation under normally tight time constraints. Screen requests and identify issues to determine priority, screen visitors, phone calls, and read and prioritize incoming mail, including e-mail. Effectively manage special projects and other duties as assigned or required.

Toronto, Canada Area

 Overseen and guided the administrative team, ensuring they are challenged and had clear, achievable goals. Organize logistics and prepare materials for internal and external meetings, including Board Meetings. Coordinate and schedule meetings, compile and distribute reports in advance, and maintain accurate records of schedules, materials, and communications. Coordinate and manage travel arrangements for meetings and events. This includes booking flights, accommodations, and transportation, ensuring all travel details align with the meeting or event schedule. Additionally, handle any travel-related issues or changes promptly, and provide travelers with comprehensive itineraries and necessary travel documents. Enlisted AMEX as our travel management company to enhance efficiency and reduce expenses for all corporate travel needs. Implemented Wellness Wednesdays, collaborating with "Rose Reisman" to provide nutritious snacks for the company. Manage and process benefit claims, invoices, sponsorships, conference registrations, and donations, ensuring all expense claims are submitted promptly.

Toronto, Ontario, Canada

 Key asset in ensuring the President and the senior management team’s commitment to internal and external events are executed in an extremely professional and effective manner that enhances the reputation of the company and the profile of the President. Handle and prepare confidential reports as required for the Executive Management team. Manage the office and facilities, responsible for purchasing and negotiating contractual agreements with various vendors and suppliers. Support the VP, HR in managing the annual compensation process for Corporate Office (merit and bonus) by ensuring accuracy and completion in a timely manner. Provide Consultative/ Administrative HR support to the Fiserv Executives regarding human resources policies and processes. Conducted a variety of special projects for the Executive Management team. Act as a functional specialist in the areas of compensation, HRIS and benefits. Monitor the implementation of the Reward & Recognition and Years of Service programs. Assist with training and mentoring of new administrative support staff and participating in orientation sessions for new hires at all levels of the organization. Manage the facilities management services of our corporate office consisting of overseeing vendor quotes, purchasing, fire drills, and moves and changes. Responsible for planning and overseeing major fundraising and social events with an overall expense allocation close to $1.0MM.

Toronto, Ontario, Canada

 Manage a team of four Executive Assistants and four professional coordinators. Maintain security and confidentiality of personnel files. Participate in hiring process of secretarial/ administrative staff. Prepare payroll input. This included administering payroll functions, including processing payroll inputs, deductions, and adjustments. Prepare and distribute T4 slips and other tax forms in compliance with legislative requirements. Work closely with HR and finance departments to ensure accurate employee records and payroll data. Assist in resolving payroll discrepancies and inquiries from employees. Contribute to the improvement of payroll processes and systems to enhance efficiency and accuracy. Act as the Recovery Director responsible for establishing, maintaining and activating the Emergency Command Centre once Disaster is declared. Participate on the local Health & Safety Committee ensuring all related Health & Safety issues area addressed and resolved.

Toronto, Ontario, Canada

 Assist the President to maximize his productivity and efficiency, managing the day-to-day operations of his office including an extremely busy schedule, responding to all professional and personal communications received, providing a summary of commitments and briefing materials required for meetings, etc. Prepare, compile, proofread and distribute correspondence and presentation materials to Board of Directors and shareholders. Provide administrative support for the President’s personal/business affairs and liaising with its respective executives. Point of contact person for visiting clients and internal co-workers across Canada, and handle arrangements for accommodation, transportation, meeting room, office pass, computer access, etc. Responsible for timelines, updates and monitoring highly confidential projects. Coordinated travel itineraries and in-depth road trips. Completed expense reports on a timely basis. Assisted with preparation of department’s budget.

Human Resources Management

Business Administration And Management, General

9-13

Legal Administrative Assistant/Secretary