Ami Y. Email & Phone Number

New Orleans, Louisiana, United States

Act as Contract Administrator for the Museum’s contracts, grants, COIs, exhibit agreements, construction and real estate agreements, intellectual property/licenses, and independent contractor agreements using the Lextree Contract database/repository.Prepare grant documents throughout the grant lifecycle: RFP, Pre-Award, Reporting, Post-Award, and closeout phases.Ensure that all corporate documents comply with Federal, State, and local regulations, including SAM.gov, the Louisiana Secretary of State, and the City of New Orleans.Vet vendors, maintain records in Blackbaud Financial Edge, create purchase orders, and enter requisitions.Organize and submit all documentation for the Museum’s annual property, general liability, flood, travel, management liability, and casualty insurance renewals.Coordinate annual State Funding Registrations for Solicitation for 35 states.Manage and reconcile international and domestic credit cards for 65 cardholders.

New Orleans, La

Supported the Executive Vice President’s finance and accounting goals and objectives.Maintained calendars, made travel arrangements, and managed email for the EVP.Prepared reports, agendas, minutes, and presentations for executive meetings and conferences.Member of the DEI, Communications, and Office365 Transition Work Teams.Accomplishment: Received the President’s Award in November 2022.

Harahan, Louisiana

Processed, recorded, and administered contracts: confirmed legal, OCIP/CCIP, and Davis Bacon compliance; performed background checks; compiled required insurance and legal information; collected material specifications and safety data sheets; created site-specific safety plans; and compiled all close-out documentation.Created and maintained project information and administration within two databases.Purchased materials and coordinated deliveries to maximize space, cash flow management, and project needs.Completed project applications for payment and processed installer invoices.Directed monthly A/R meetings to report on the status of financials on all active, complete, and pipeline projects.Managed Accounts Receivable and Payable for each project. Maintained a library of material samples, architectural books, and sales catalogs.Performed typical Executive Assistant duties: managed calendars, tracked expenses, and prioritized inquiries.Accomplishments: created a multi-division Standard Operating Procedure Manual for each department and an internal network-based Product Directory containing MSDSs, Care and Maintenance, and Warranty documents.

Greater New Orleans Area

Prepared Requests for Proposal, local, state and federal grants, and service bids for Repairs on Wheels (construction) RNDC (construction/development) and Fresh Food Factor (meals) programs.Researched potential Social Enterprise opportunities, created monthly progress presentations, and supervised Research Assistant. Managed Accounts Payable with Filebound software.Performed typical Executive Assistant duties: managed calendars, tracked expenses, and prioritized inquiries.Organized conferences and trainings; hired trainers and presenters, scheduled rooms and catering, organized travel arrangements.Oversaw and updated multiple websites and social media platforms.Directed day-to-day office operations, including ordering supplies, liaising with vendors, coordinating special projects, assisting with onboarding new employees.Accomplishments: identified, organized, and contracted with four new Medicaid revenue sources; converted office to from paper to digital; and fully managed recovery and resumption of business operations after a facility fire.

Dallas, Tx

Managed day-to-day operations of an acquired construction firm as well as performed general administrative duties.Created/designed marketing and advertising programs.Compiled data, generated reports, performed research as needed; prepared RFPs and bids.Managed Accounts Payable and Accounts Receivables with Enterprise Resource Planning software.Accomplishment: managed a successful data migration from outdated database to ERP

Dallas/Fort Worth Area

Managed daily operations of one of Dallas’ oldest and most successful recruiting firms.Co-created marketing and advertising programs, designed marketing materials, brochures, flyers, and literature; acted as contact for outside sales persons.Recruited specialized candidates and fast-tracked their hiring process.Completed special projects as needed.Accomplishments: created, managed, and administered all candidate computer testing.

Greater New Orleans Area

Acted as Mediator Liaison by assisting mediators with training, personal marketing plans and objectives. Consulted with clients to determine the most appropriate alternative dispute resolution avenue to resolve their dispute.Marketed and co-conducted jury focus groups, analyzed data and made recommendations on course of action to clients. Collaborated with non-contracted mediators to improve case management and marketing development.Coordinated and presented training and development programs for mediators and outside corporations.Accomplishments: implemented marketing and advertising programs, including determining print advertising campaign, managing a team Outside Sales persons, coordinating visibility at conferences, and creating and distributing company newsletter to over 5000 recipients.

Dallas/Fort Worth Area

Acted as sales and operations liaison to outside vendors within the Northeastern Dallas Territory.Resolved challenges occurring between contractors, vendors and operations managers.Event Sales Manager, The Dallas Morning News 1998 - 2001Coordinated and implemented events to increase subscription and single copy sales.Acted as primary liaison to outside event management personnel.Managed a staff of 2 – 50 Outside Salesmen.Determined operational selling procedures, managed and directed event activities as well as oversaw booth setup, staffing, and operations in over 40 events each year including: State Fair of Texas (2), NASCAR and IRL races at the Texas Motor Speedway (6), outdoor festivals, conventions, and sporting events.Accomplishments: met and exceeded goals for five of five Publisher’s Statements.Corporate Receptionist, A.H. BELO Corporation

Master Of Business Administration - Mba, Finance

Advanced Graduate Certificate, Alternate Dispute Resolution, 4.0

Bachelor Of Arts (B.A.), Sociology, 3.6