✅ Spearheaded contract and grant management activities in alignment with organizational goals for private sector development and impact investment in Zambia.✅ Negotiated, drafted, and reviewed contracts with external partners, optimizing terms to ensure alignment with legal and regulatory standards.✅ Managed grant proposals, budgets, and financial reporting, ensuring compliance with donor requirements and deadlines.✅ Developed and implemented compliance policies, conducting internal audits to assess adherence to regulations and driving corrective actions.✅ Identified and mitigated potential risks related to contracts, grants, and compliance, collaborating with legal counsel and other departments.✅ Prepared accurate financial reports, tracked expenses, and provided transparent financial data to stakeholders, management, and donors.✅ Served as a pivotal point of contact for internal teams, external partners, donors, and investors, facilitating effective communication and collaboration.✅ Led conflict resolution efforts, analyzing root causes and mediating negotiations to achieve compliant and beneficial resolutions.✅ Established a systematic record-keeping system, ensuring organized and accessible documentation for audits and reviews.✅ Provided training and coaching to internal teams, fostering a culture of compliance and continuous learning within the organization.

🔹 PEP Zambia: As an instrumental figure in the six-year UKAid-funded PEP Zambia private sector development program, I play a pivotal role in fostering investment and job creation. Through strategic intervention partnerships spanning sectors such as food and agriculture, mines and mining services, tourism and hospitality, and business services for investment and growth, our mission is to achieve targeted development objectives. 🔹 Empowering Micro, Small, and Medium Enterprises (MSMEs): Collaborating closely with intervention partners, we pioneer innovative business models that drive growth and profitability, while also expanding market horizons for Zambian MSMEs. By aligning with legal and regulatory standards and meeting client/consumer needs, we empower businesses for success.🔹 Grants and Contracts Expertise: In my capacity, I am at the helm of the Grants and Contracts function. I leverage my expertise to interpret and apply the PEPZ Operations Manual and associated How To Notes on grants and contracts. Guiding Grants and Contracts Officers, sector teams, and Team Leaders, I ensure seamless preparation and execution of PEPZ grants and contracts while upholding strict compliance with operational guidelines.🔹 Collaborative Implementation: Working closely with Sector Managers, sub-contracted Delivery Managers, the M&E Manager, and the Finance Manager, I orchestrate the accurate, timely, and transparent implementation of grant and contract cycles. This collaborative approach ensures that our initiatives achieve their intended impact efficiently.

Reporting to Deputy Chief of Party, I led 3 Grants Officers in the Grants and Contracts department. I provided weekly financial and compliance reports to the Senior Management Team, aiding data-driven decisions.As Acting G&C Manager:Crafted donor-compliant subcontract/sub-grant documents, partnering with Pact HQ for seamless execution.Managed full sub-award lifecycle: solicitation, assessment, negotiation, compliance, and closeout.Utilized Pact's systems for precision in sub-award management.Oversaw project sub-award budgets, ensuring accurate disbursement.Conducted comprehensive training for grantees and Pact staff on donor standards.Maintained rigorous office systems, delivering accurate reports to Pact HQ.Administered sub-contracts and consultant agreements for local projects.Developed/refined Country Office Sub-Awards Manual in line with Pact HQ guidance.Managed awards closure tasks: final inventories, property disposition.

At Pact Zambia, the Grants and Contracts Manager is directly responsible to and supervised by the Chief of Party. In my acting role, I provided high-level grants and contracts management and administration to achieve project goals, working with partner organizations of all levels. I provided overall leadership and oversight for all aspects related to management of sub-grants, subcontracts and procurement. This required close collaboration with Pact HQ to ensure compliance with Pact and USAID guidelines. I supervised all staff with grants functions. My other responsibilities included;• Ensuring timely training of grantees and Pact staff, to understand and comply fully with donor standards. It is my responsibility to develop training materials and carry out regular training with grantee partners.• Ensuring that office systems for grants and contracts administration are maintained and that regular reports are provided to Pact headquarters. • Award and administer sub-contract(s) and consultant agreements necessary to support local programs and projects • Developing and/or updating Country Office Sub-awards Manual in compliance with Pact HQ guidance.• Supporting closeout of awards, including preparation of final inventories, property disposition, etc. Other Responsibilities:• Providing effective performance management, mentoring, and coaching for staff under my direct supervision. • Providing training, as required, related to areas of my expertise and country office needs.• Contributing to the global Grants Management Community of Practice to share best practices and lessons learned on Pact’s intranet “Mosaic.”

I am directly responsible to and supervised by the Grants Manager. As Grants & Contracts officer I am responsible for the day-to-day financial management of the local grantees which includes regular monitoring, tracking and verifying grantee expenses, administrative and financial capacity building and general financial and administrative support to the grantees. My key areas of responsibility are;• Grants Administration• Grantee Capacity Building and Support• Regular Monitoring and Audits

As a CMS Officer, I am primarily responsible for managing the administrative processes forcontract administration from pre-award to contract close-out. I provide professionalexpertise in contract administration to ensure full compliance with donor rules and regulations.My main functions in this position include: a) Comprehensive analysis of contract terms andconditions to ensure that the organization has the organizational capacity or is able to acquirethe necessary capacity to successfully perform and meet contractual obligations; b) Expertinterpretation of donor (USG and non-USG) rules and regulations; c) Standardization ofadministrative procedures for efficient award and sub award management; d) Development ofcontractual documents including templates and ancillary business forms; and e) Capacitybuilding and replication of contract portfolio management systems and best practices in awardand sub award management. I take lead in theefficient operation and maintenance of an effective contracts portfolio management system.I also work in partnership with finance staff and other enterprise servicesstaff to achieve successful and compliant contract performance. The scope of contractadministration may include contract interpretation, compliance with regulatory requirements andrestrictions, sub award administration, and donor relations among others.I also assist in the development, implementation, monitoring and coordination of sub-granting activities.Consultancy Agreements Lodging in and reviewing all consultant requests for completeness and accuracy Preparing the consultancy contracts and checklists Reviewing consultant invoices and time-sheets before forwarding the documents to finance for payment

My role was to offer support to the Contracts and Grant Manager and to act as support to the finance department by; Reviewing agreements and amendments as and when submitted by programs Ensuring that all agreements are processed and signed by the relevant parties and copies sent to H.Q in a timely manner Provide guidance to partners on FHI/USAID policies and procedures in line with terms and conditions of the subcontracts Reviewing and tracking Recipient agreement procurement as and when Purchase Requisition Forms are received from the Procurement Unit Updating the recepient agreement tracking log on a monthly basis and ensuring expenditure is charged to the correct codes Tracking monthly Recepient Agreement expenditures per line item in United States Dollars Maintaining the subcontractor management tool which is a summary of the allowable and questioned costs and the reimbursements made to date Reviewing Sub award Monthly Financial Reports for completeness and accuracy ensuring that costs allocated are as per the subcontracts and recipient agreements budgets. Ensuring timely submission of signed Sub award Monthly Financial Reports by the subawardees and provincial offices. Preparing the Sub award Monthly Financial Reports reimbursement schedules for onward submission to finance to process payments Track ZPCT II expenditure against obligated amount through the monthlyPipeline reports Preparing and reviewing C&G guidelines in line with the ZPCT II subcontract

I performed accounts receivable and payable functions and conducted audits, reports preparation to support finance activities. Reviewed and verified records, prepared invoices and vouchers, postedledger and general journal entries and/or balances accounts payable and accounts receivablerecords. Generated reports, conducted inventory verification and responded to inquiries as required. I reconciled difficult accounts and was responsible for a complete and systematic set oftransactions in a specific phase of accounting.Accountabilities:- Processed and tracked invoices and vendor information for accuracy andcompleteness.- Entered and viewed accounts payable requests to generate, print and distribute payments basedon established policies and procedures.- Prepared and maintained accounting forms and reconciled sub-ledger accounts.- Performs clerical activities to support department and served as backup to the clerical officer. I was also responsible for preparation/writing of checks and encashment letters for both staff and suppliers according to laid down procedure and policy. Responsible for program banking, filing of program financial documents, facilitating the reconciliation of travel documents for staff.