Amy Bertelsen Email & Phone Number

Plymouth, Mn

Administrative Assistant for a distribution and 3PL logistics company, coordinated the daily schedules and meetings for the President of Distribution Services and direct reports; assisted the Sales and Marketing departments with a multitude of administrative needs, backup support assisting CFO as well as helping with reception area duties and assisting in various projects as assigned throughout the company.• Coordinator of multiple schedules, department communications, all travel arrangements and expenses through the Concur system. • Helped coordinate and staff all sales and marketing software and accessory trade shows and monthly vendor day meetings along with company charity events.• Provided support to marketing staff on marketing brochures, mailings and event registration updates.• Implemented new processes to improve efficiency of the trade show registration process.• Maintained departments SharePoint database with reports and customer/vendor contact information. • Covered front reception area support as backup for breaks and vacations.• Spent time in the warehouse learning the pick, pack and ship process when extra support was needed.

Executive Assistant for a technology company in the banking industry; coordinated the executive team’s daily schedule; assisted all departments with their administrative needs and took on over flow marketing projects as needed.

Office Manager/Executive Assistant for an IT Managed Services company; created, implemented and maintained all processes and procedures for Human Resources, Payroll, Accounting, Facilities Management and the key role of Executive Assistant.Administration• Managed office supply purchases, searching/reviewing several vendors for best pricing and maintaining all office equipment.• Prepared presentations, planned meetings, and maintained profiles/resumes for entire staff.• Facilitated all company events, planned and coordinated within a budget.Accounting • Management of A/R and A/P Accounts processed billing and quarterly sales tax payments.• Reconcile bank statements, created/analyzed monthly financial reports.• Maintained vendor/client files and all communications.• Maintained all product quotes and purchase order requests.Facility Management• Coordinated communications with and maintained all lease/sublease agreements/contracts.• Orchestrated space plan; coordinated and purchased furnishings.• Maintained alarm and key-less entry systems.• Negotiated cleaning services.Human Resources & Payroll • Coordinator of health plans, benefit packages. Researched and implemented programs.• Posted job positions and scheduled candidate interviews for management. • Implementation of new hire on boarding and termination processes.• Liaison with Employment Lawyers.• Created and maintained employee records.• Compiled performance/salary reviews for managers. • Coordinator of weekly time cards, processed semi monthly payroll and bonuses.

Executive Assistant to the COO and his senior staff which included supporting the CFO, VP of Sale and Marketing, Director of Facilities Management, and Legal Counsel.• Coordinating schedules and all communications.• Organization and set up for internal/external department meetings, Quarterly Financial meetings and Board of Directors meetings. Backup administrative support to CEO.

Supported the Director of Information Systems.Managed schedules, prepared travel arrangements, planned staff events, assisted in the administration of personnel and corporate policies, assisted in budget preparation, internal cost analysis and bill payment.

Education record

Accounting

Photography