Responsible for delivering administrative support to the Project Managers and the portfolio activities of the Project Delivery Team. This support was varied and flexibility was required to work across a range of projects and Project Managers. The role included delivery of polished, professional administration support which included, but was not limited to all aspects of meeting management, detailed minute taking, attendance at Steering Group meetings, monthly financial reporting (capex, opex, reconciliation of project costs, forecasting, SAP reporting) report preparation, purchase order management (raising, receipting and liaising with appropriate vendors), presentation preparation, other document preparation in line with any agreed standards and updating of project plans. Aspects of the role also included identifying problems, analysing, making recommendations on solutions & communicating changes and issues to appropriate parties as required. I undertook training of new Project Managers in relation to the project financial reporting tools and was heavily involved in Project Administrator inductions (teaching new project administrators and coordinating an induction pack). I was also responsible for the creation and management of the Portfolio page on the company intranet system called The Shed and was a content Administrator for our SharePoint system.

As Section Secretary I was responsible for various duties for the Planning, Architecture, Cost Management and Project Management teams. The role included comprehensive typing/word processing services (including Dictaphone), administration duties such as filing, scanning, photocopying, record keeping (training completed and health & safety records), diary management and travel arrangements, production of company submissions when tendering for new jobs, liaison with IT Personnel on development of Meridio (document based system) and control of section job prospects using Clientbase system. In addition, I also provided assistance to our Section Quality Rep in maintaining and implementing our company quality system. I undertook organising section corporate and in-house events both for staff and client attendance. I worked on producing promotional advertising and other small marketing activities. I provided PA services to our Planning Operations Manager (who was in charge of our planning teams across New Zealand) so had involvement in the organisation and attendance of management meetings. I have experience in dealing with customers and the general public due to the consultation process undertaken in regards to planning projects.

As Office Manager and PA I covered various duties such as organisation of corporate events for the London office, comprehensive typing/word processing services (including Dictaphone), administration duties such as filing, photocopying and record keeping, diary management and travel arrangements, reception cover, petty cash management, production of company submissions when tendering for new jobs, production of promotional advertising and other small marketing activities, maintaining an up to date electronic photo file of company projects, production of Project Profile Sheets (fact sheets) in relation to completed jobs by company, scanning and maintenance of all archived jobs, sole responsibility for employment of all admin staff, liaison with IT Personnel on development of Intranet (in-house company data base system).