Amy T. Email & Phone Number

Los Angeles, Ca, Us

Redmond, Washington, Us

Provided executive support to GDISCA and the D&I Practice Leader for Xbox Gaming’s leadership team. Managed the ROB calendar to ensure efficient scheduling and time management while handling sensitive employee information with discretion. Streamlined complex calendars and collaborated with C-suite executives, advising on prioritization and calendar optimization for rapid project turnaround. Proactively identified and implemented methods to enhance operational efficiencies and anticipated executive needs in time management, expense tracking, and report preparation. Assisted in planning key programs and training sessions to boost employee engagement, organized data for comprehensive leadership reports, and developed internal communications to foster awareness. Facilitated cross-team collaboration and promoted effective feedback while ensuring confidentiality and supporting organizational initiatives.Key Achievements:*Coordinated large international meetings involving sensitive information, ensuring seamless communication among executives and stakeholders.*Enhanced executives’ calendars by auditing recurring meetings, identifying opportunities to boost efficiency, and revealing areas where meeting frequency could be reduced by 50%, allowing for more focus on actual work and prioritizing down time for recharge.*Proactively resolved scheduling conflicts to maintain focus on critical initiatives, minimizing last-minute disruptions.*Implemented a time-blocking strategy for high-priority tasks, allowing uninterrupted time for critical thinking and project work.

Menlo Park, Ca, Us

Pioneered a pilot Executive Assistance rotational coverage program for global DevInfra and AI Departments, facilitating smooth transitions and providing seamless support to 50 executives including CVP, VPs & Directors. Directed, trained, and mentored EAs to elevate team performance. Orchestrated day-to-day administrative operations, encompassing intricate complex calendaring, communications, meeting coordination, domestic & international travel arrangements, expense reporting, event planning, purchase orders, and budget tracking for up to four executives concurrently. Advised on time management, prioritization, calendar optimization, and organization for all executives.Key Achievements• Mitigate burnout and reduce costs by 75%—saving $25k per EA annually—by delivering exceptional support to executives during the absence of their EAs, maintaining continuity and efficiency. • Foster a positive team culture characterized by collaboration, personal development, and unity, resulting in 100% retention of remaining workforce following initial layoffs, bolstering morale and resilience.• Proactively anticipate and adapt to changing priorities and executive preferences, embodying senior leadership's ethos and guiding colleagues in effective prioritization. Consistently exceed expectations, frequently finishing tasks ahead of schedule while maintaining operational efficiency. Utilize independent judgment to prioritize busy calendars, ensuring the leader's readiness with pre-read materials, in-meeting organization, and action item follow-up.RFL (Reason For Leaving): Part of Meta's strategic workforce realignment in 2023, optimizing organizational structure and resource allocation

Redmond, Washington, Us

Executed administrative executive support for three executives across xPT Industry Solutions and Japan Azure ATU, STU, and CSU. Managed domestic & international travel, complex calendars, expense reports & interim approver, purchase orders, and international business meetings & event planning with meticulous attention to detail. Conducted data analysis, managed team communication, and handled confidential information discreetly. Worked across senior levels & maintained professional communication with senior leadership and collaborated with C-suite Executive Assistants to optimize efficiency and negotiate calendars. Key Achievements• Elevated Azure team productivity by 50% through meticulous data collection and analysis of engagement tracking metrics, facilitating effective communication of revisions and updates to both team members and management.• Drastically enhanced meeting planning efficiency by an impressive 35% through the implementation of innovative strategies, including the development of compelling templates, optimization of dynamic calendars, seamless integration of Teams channels with SharePoint, and proficient management of meeting materials such as notes, agendas, and offsites. • Facilitated weekly staff meetings and other key gatherings, oversaw agenda creation, organization, and ensured follow-up on action items. Agenda planning, communication skills, and detail oriented. • Oversaw the OKR management process for ATU, STU, & CSU, encompassing the updating of objectives and key results, as well as diligently tracking and reporting on progress.

Provided extensive support to the CEO and CFO, including calendar management, customer database maintenance, inventory management, travel coordination, budget tracking, purchase order creation, customer service, event oversight, expense reporting, professional correspondence, marketing initiatives, confidential data management, and social media engagement. Start-up environment with customer service focused excellence.Key Achievements• Identified key opportunities to collaborated with esteemed external clients such as Del Mar Racetrack, serving as a liaison for executives and adeptly crafting professional correspondence enabling the company to be premier art provider.• Achieved a 50% increase in sales rates by meticulously tracking customer data and providing strategic oversight to the product and marketing divisions, resulting in a significant enhancement of product quality.

Greenville, South Carolina, Us

Delivered extensive administrative support to six C-suite executives, comprising the CEO, CFO, CVP Sales, CVP HR, CLO, and CTO, while overseeing operations at the corporate headquarters office. Managed calendars, meetings, and international travel, along with expense tracking and reporting. Orchestrated events, negotiated contracts, and supervised office operations. Led CEO's office redesign and collaborated across departments. Provided personal assistance to CEO and trained additional administrators.Key Achievements• Skillfully managed expenses, served as interim approver for international direct reports, and coordinated executive travel & visa acquisition, reducing lost time by 32% and saving 15 hours per week. Enhanced productivity through streamlined visa processes and proactive calendar and event management.• Strategically collaborated with executives to streamline project management and design a data tracking system, driving a substantial reduction in duplicate labor costs across the company, yielding an impressive average savings of $1.125 million.• Revolutionized HR processing, achieving an astounding 80% reduction in processing time by seamlessly transitioning HR files to SharePoint and implementing streamlined paperless procedures.• Engineered a sophisticated Excel spreadsheet to streamline executive expense tracking and reporting, resulting in an impressive 85% increase in submission efficiency and accuracy, significantly benefiting accounting operations. Developed and implemented a sophisticated system for meticulous expense tracking and budget management, ensuring precise allocation of resources, and other departmental expenditures.• Proactively identify opportunities to optimize workflows and prioritize tasks according to the executive's business goals and expectations.