Amy Oathout Email & Phone Number

Apex, Nc, Us

United States

United States

Raleigh-Durham, North Carolina Area

Raleigh, North Carolina

Process all incoming documentation from both external and internal departments. Control edits to and distribution of any manuals, method specifications, Standard Operating Procedures, Plant Internal Operating Procedures. Compile documentation for standard valve orders.• Completed Six Sigma project, gaining Lean Practitioner Certification.• Facilitated reorganization of vault which increased storage capability and enhanced safekeeping of Nuclear-related documents.• Served as Subject Matter Expert (SME) on new Lifecycle Management software, providing department with direct support when needed.• Served as SME for new Process Workflow and Document Management software implementing integration and administering access and support to all company staff.• Contributed to company achieving 2017 and 2018 Annual Incentive Plan, Cost Improvement Plan and Safety program targets.• Awarded 5 Spirit of Flowserve Awards in 31 months for outstanding accomplishments and contributions to organization.• Accomplished 1-year assignment to transfer company’s method specifications from a shared (editable) drive to a document management software in 8 months.

Apex, Nc

Contract Administrator 2013 - 2016Promoted to manage administrative requirements of all company contracts from pre-acceptance review to close-out document submittal. Proactively communicating with general contractors, project managers, field supervisors and vendors. Handled new vendor set-ups, employee drug screenings. Conducted staff training. Participated in the hiring process.• Guided company through 2 front office changes.• Administered monthly progress billing of $10.5M in contract work.• Self-educated in construction software such as AonWrap, Canvas, Textura.Administrative Office Assistant 2012 - 2013Managed front desk reception area and served as initial point of contact. Completed general office responsibilities such as light errands, supply ordering, travel arrangements, correspondences, photocopying, fax submissions and mail distribution.• Managed Accounts Payables, Receivables and Dispute Resolution reducing contested invoices by 95%.• Recruited and trained replacement.

Cary, Nc

Supported permanent placement, temporary staffing, training and mystery shopping departments of a property management service company. Utilized On-Site to secure background checks. Handled Account Receivables and Payables.• Maintained training registrations, food and facility arrangements and Certificate of Completion preparation.• Functioned as back-up bookkeeper

Cary, Nc

Developed and implemented a marketing strategy for a new track-out camp for elementary-aged children.• Created 25 gift baskets to donate to school fundraisers.• Addressed multiple PTAs to promote the programs

Durham, Nc

Oversaw operational staff for business to business office products company. Conducted all financial and administrative requirements of business including AR/AP, banking and reconciliation of accounts.• Collected over $75K of revenue for past due accounts in 9-month period.• Employed exceptional customer service skills to build on new and existing client and vendor relations.

Cary, Nc

Performed all administrative responsibilities for a landscape maintenance and enhancement company, including customer service, correspondence, coordinating details on quotations, scheduling, AR and monthly billing.

Wake County, Nc

Managed the distribution of an earth-friendly, pet-friendly cleaning line to 12 stores in the Wake County area• Controlled rotation of stock, inventories and, ordering • Interacted with both store personnel and store customers

Hickory, Nc

Managed the day-to-day operations of a property & casualty insurance adjusting office; administered a claims tracking database, including change control; served as primary point of contact for state agents, lawyers, claimants and insured customers; coordinated office moves and managed asset inventory• Earned NC Public Adjuster’s License• Received NC Notary Public appointment

East Greenbush, Ny

Calculated dividend values and costs associated with policy changes; administered changes to clients' accounts as requested; interacted with both internal and external contacts; researched and responded to phone and email inquiries and resolve any discrepancies

Bachelor Of Arts, English

Associate Of Arts, Individual Studies