Ana Pacheco Email and Phone Number

• Provide effective legal administrative support to 3 lawyers within a thriving international IP practice and fulfill role as executive assistant to AVP;• Responsible for implementing and ensuring compliance with an end to end standardized file management protocol and management and maintenance of IP files in IP docketing system;• Responsible for basic legal drafting to precedents;• Prepare correspondence and legal documents;• Under supervision of instructing lawyers, correspond with and instruct outside Counsel in busy multi-jurisdictional patent and trademark prosecution practice; • Manage calendars, due dates, and deadlines for a busy in-house patent and trademark practice;• Schedule meetings, travel, and other appointments;• Manage patent and trademark dockets;• Maintain electronic filing of correspondence and documents on the internal company drive;• Support billing system used by outside Counsel to submit invoices and assist with processing of invoices;• Manage large volume of assignments and declarations to be executed by inventors; • Manage trademarks renewals process; • Responsible for triaging new engagement requests and engaging with other relevant stakeholders to perform a thorough assessment of administrative aspects of IP matters;• Responsible for staying up to date on developments in relevant legislation, regulations and best practices on trademarks and patent prosecution and maintenance in Canada, the US and EU;• Other day to day duties as needed.

Executive Legal Assistant to SVP Legal Canada

• Management of client portfolios, both foreign and domestic • Management and docketing of due dates (for two separate practices)• Drafting and filing new and revised trade-mark applications, responses to office actions, declarations of use and general correspondence• Drafting and filing of trade-mark prosecution documents, including statements of opposition, counterstatements, affidavits and section 45 (cancellation) proceeding requests• Assembling evidence (for affidavits)• Reviewing and searching CIPO Trade-mark Journal for potentially infringing marks• Conducting searches on Trade-mark databases (i.e. Canadian Intellectual Property Office (CIPO) database, U.S. Patent and Trademarks Office (USPTO) database, SAEGIS, OHIM and various international databases, where available)• Online trade-mark registration and renewals• Data entry, updating and maintaining the firm’s trade-mark database (PATTSY)• Correspondence with clients and foreign associates, i.e. reporting letters and instructions• Various administrative tasks including docket entry, invoicing, calendar maintenance and file organizing

Manage all administrative tasks for 3 professionals Update annual meetings held by the CorporationsPrepare correspondence letters to clients, agents, and the MinistryCo-ordinate Ministry filings with our court clerkMaintain and order corporate supplies i.e. Minute Books, Share Certificates and SealsCreate and maintain Directors, Officers & Shareholders Registers Set up and train new users with Virtual Minute Book access Assist with documents relating to closings, amalgamations, annual returns and incorporations Train and mentor junior legal secretaries, ensuring compliance and success.Ensure documents are processed and handled in a timely and efficient manner to comply with deadlinesDocket entry, filing and other general clerical work Assisted professionals with managing files to completion; drafting, reviewing, proofreading Former department coordinator for 2 years