Ana Carolina Barbosa Marques Email & Phone Number

Rio De Janeiro, Brasil

Organização de documentos / apólicesCadastro de dados em sistemasRevisão de documentos (apólices, faturas e outros)Relação com Cliente e FornecedoresApoio nos programas de Gestão de Riscos e SegurosAuxílio da confecção de apresentações Auxílio no controle de pagamentos

Rio De Janeiro, Brasil

Responsible for providing support to the board, with tasks including: Calendar and agenda management, planning logistics for national and international travel, coordinating visits to offshore partner companies, handling reimbursement submissions, and scheduling meetings.Collaborate with sponsors to plan the company's participation in technology and Oil&Gas events. Conduct negotiations with suppliers for promotional brand exposure for Shape.Provide support to the Office Manager, such as organizing corporate events, managing hardware logistics, handling visitor access, managing the purchasing process and material payments, and assisting employees with internal and external company projects.Assist the VP with corporate and personal expatriation demands, aiming to facilitate language barrier assistance.

Rio De Janeiro, Brazil

Handling incoming and outgoing mail, ensuring their proper distribution within the organization. Additionally, preparing and dispatching correspondence and documents, including those destined for ships and other offices in Brazil and abroad.Tracking international shipments and maintaining records of their progress. This involved coordinating with shipping companies, monitoring delivery timelines, and ensuring that packages and documents reached their intended destinations.Issuing credentials for employees and visitors. This involved verifying identification documents, creating badges or access cards, and maintaining accurate records in the access control database.Assisting with administrative tasks as needed, such as data entry, filing, office supplies maintenance, scheduling or coordinating appointments and meetings, managing media devices and conference rooms.Providing language support to assist with communication needs, such as translating documents or facilitating conversations between Brazilians and expatriates.

Macaé, Rio De Janeiro, Brazil

Responsible for coordinating the issuance and distribution of VA (Meal Allowance) and VT (Transportation Allowance) benefits to company employees. This involved calculating the corresponding values, preparing the requests, and ensuring that employees received the benefits according to their needs.Collaborated in the management of the health insurance plan offered to employees, assisting with the enrollment process, monitoring any changes, and resolving doubts or issues related to the plan.Responsible for scheduling occupational medical exams and the required training courses for company employees. Ensured that these obligations were fulfilled within the established deadlines, contributing to the maintenance of health and safety in the workplace.Managed the transportation of individuals, ensuring that employees and visitors were properly accommodated in their transportation needs within the company premises. This included coordinating vehicles and drivers, recording movements, and ensuring that all transportation requests were efficiently met.Assisted in the issuance of invoices for services provided by the facilities company. This involved verifying necessary documents and information, preparing the invoices, and ensuring compliance with applicable tax regulations.Responsible for obtaining price quotes and comparing suppliers for the purchase of products necessary for company operations. This included cost analysis, negotiating favorable conditions, and coordinating the purchasing process to ensure adequate supply of materials and equipment.These responsibilities as an administrative assistant in a facilities company were crucial for ensuring operational efficiency and the smooth running of activities related to employee benefits, health management, occupational requirements, transportation, invoicing, and procurement.

Bachelor Degree, Production Engineer

English, Academic And General English