Ana Da Silva Email & Phone Number

Edmonton, Alberta, Canada

Travel Management – Handles travel arrangements and reservations as required.Expense reporting – Completes, reconciles, and ensures timely submission of expense reports through concur.Managing complex calendars of two C-Level executivesCoordinate meetings for Sr. Management including scheduling, booking resources, and compiling required materials and ordering cateringMaintain and update various contact and distribution lists for the departmentActs as a liaison between CAT, FII, FINCA, FINUK and FINSA in scheduling global calls and customer calls.Collaborate with other Administrative Assistants and peers to address issues, optimize processes, share knowledge and working as one team.Provides backup, and support to other VP'sOther administrative duties as requiredSpecific Skills:experience using MS Office applications (including Word, Excel, Outlook, PowerPoint, OneDrive, Sharepoint).Solid keyboarding skills with the attention to detail to find and correct errors in documents.Ability to work independently, manage multiple tasks and set prioritiesCapable of understanding and following written proceduresAbility to work with minimal supervision.

Edmonton, Canada Area

Responsible for a high volume of work, proactively planning and prioritizing as required to effectively providing exceptional administrative support.Accountable to manage/monitor the costs of a project by auditing and processing invoices, work orders and contracts.Code invoice properly against the correct WO and submitting the invoice to appropriate approversGather and deliver accurate confidential information.Arrange travel - including flights, hotels, and ground transportation.Organize meetings as required.Accurately and efficiently complete, submit, and follow up on expense reports for managers.First point of contact for employees regarding office orientation, policies and procedures, office safety procedures.Provide training to department employees on workday tools

Edmonton, Canada Area

Coordinating building and property maintenance.Coordinate security services, managing telecommunications.Managing General Supply Inventories.Organizational Filing System.Supervise a staff team of 5.Develop and monitor related budgets.

Edmonton, Canada Area

New hire orientation.Prepare and maintain employee training records.Organize and facilitate monthly safety meetings.Research and coordinate all required employee safety training.Assist in preparation for annual HSE audit.