Analia Klepacz Email & Phone Number

Coral Gables, Fl

 Oversaw daily administrative operations and financial activities. Ensured the integrity of accounting records through reconciliation. Managed accounts receivable, accounts payable, and bank reconciliations. Controlled vendor accounts and responded to inquiries.  Coordinated and monitored purchasing activities. Managed relations with clients, suppliers, and contractors.

Developed sales metrics and analyzed sales results for the Imaging Technology and Communications Group and the Business Imaging Solutions Group. Collaborated cross-functionally with Budget and Planning, Product Control, and Marketing departments on matters related to special pricing, volume discounts, sales incentives, credits, product availability, order processing and product allocation. Collected sales data and reported performance measured against pre-established sales targets. Prepared sales analysis reports for the Director of Sales comparing budget with actual results and delivering appropriate recommendations. Maintained appropriate sales incentive programs, price discount programs, and Co-Op Advertising programs, continuously monitoring their effectiveness. Participated actively in month and quarter-end closing, providing comprehensive input. Provided an exceptional level of customer service to international clients and Account Executives for order processing, inventory, product allocations, and logistics. Interfaced across departments to ensure efficient flow of orders throughout the sales order processing lifecycle and associated systems. Identified challenges and proactively implemented reasonable solutions to support product availability, replacement, and allocation.

Accountable for creating, analyzing, and reporting the budget for the Photo Products Division. Prepared the Original, 1st Review, Operating, and 2nd Review budgets along with the 1st half and 2nd half closing forecasts. Prepared budget analysis reports for management suggesting appropriate recommendations to bring results in line with forecasted budgets. Prepared monthly reports for management, including sales amounts and sales unit results for each product line. Served as main financial liaison for the division, coordinating with Divisional Department heads to prepare quarterly accruals and interfacing with other finance staff as necessary. Optimized the invoice and payment tracking system to support the finance department. Ensured competitiveness by coordinating the development of market specific price lists. Created and maintained customer price lists and templates for sales staff. Coordinated and administered discount programs and structures within the Ideal database.