Ana Carvalho Email & Phone Number

Lisbon Area, Portugal

Lisbon Area, Portugal

- Raising of associate members, publicity and sponsorships;- Management of the Chamber’s associate members;- Follow-up of Portuguese companies in their internationalization processes for the Arab markets;- Extensive research of economic, sectorial, business, commercial and legislative information, among other, from Portugal and from the 22 countries of the League of Arab States;- Preparation and presentation of commercial information such as: contact lists, business opportunities, international tenders (public and private) and company’s good repute verification;- Preparation of presentations, publications, statistical information and market information related to Portugal and the Arab countries;- Preparation of training actions and workshops;- Planning and implementation of the various national and international actions carried out by the Chamber, namely: trade missions to the Arab countries, visits to Portugal by Arab delegations, Portugal-Arab Countries Economic Forum, information sessions on the Arab markets, among others;- Dissemination and promotion of the Chamber’s actions and events;- Coordination of all aspects related to protocol and logistics of events;- National and international contacts, business and institutional (Presidency of the Portuguese Republic, Government, Embassies, City Councils, Associations, Institutions, among others);- Coordination of the maintenance of the Department's databases and compliance with established in the RGPD - General Regulation on Data Protection;- Management, preparation and maintenance of the contents of the website and social networks (LinkedIn, Facebook).

Lisbon, Portugal

- Direct assistance to the Secretary General;- Support in the coordination of the International Relations Department: planning, distribution of work and monitoring deadlines;- Raising companies to participate in the various actions and events carried out;- Responsible for the organization and execution of the Chamber's events held in Portugal such as: conferences; seminars, briefings, forums, among others, related to the 22 Countries of the League of Arab States represented by the Chamber;- Responsible for the invitations made to the Speakers from Portuguese Institutions;- Support in the organization of events, including site selection, seating definition, protocol, catering selection, support materials and other logistics;- Preparation of texts to publicize the events and respective budgets;- Research and establishment of contacts with companies and institutions in the Arab countries;- Preparation of presentations, reports, letters, manuals, proposals, among others, with greater focus on the Institutional part of the Chamber;- Management of agendas;- Support to the Visa Department in the legalization of documentation (budgeting, legalization and billing), when needed;- Travel planning, organization, booking and cost accounting: international and domestic travel arrangements (flight, hotel and ground transportation).

Lisbon Area, Portugal

- Overall coordination of the Back-Office Department at the Lisbon Office (administrative and financial);- Coordination and management of an operational team of 7 people;- Analysis and reconciliation of suppliers’ current accounts of 9 group companies;- Recovery of amounts in credit in suppliers’ current accounts;- Analysis and response to claims made by the suppliers;- Analysis of payment needs to suppliers considering a given plafond and definition of payment priorities;- Payment to suppliers;- Meetings and negotiation with the group suppliers;- Analysis and suggestion of internal procedures to implement in the group relating the interaction between the various departments and improve the workflow processes;- Office management;- Support to the Human Resources Department, in terms of control of attendance, admissions, contracts and internships.

Lisbon Area, Portugal

- Direct Assistance to the Management;- Management of the partners’ agenda;- Treatment and management of company’s documentation and correspondence;- Answering and screening of telephone calls (national and international);- Arranging and coordinating travel itineraries and accommodations and control all invoices and costs associated;- Organization of meetings and company events including: site selection, catering, and support materials;- Preparation of presentations for meetings;- Preparation of reports, letters, manuals, proposals and contracts;- Internet research;- Translation of reports and other documents (English / Portuguese - Portuguese / English);- Organization of training courses (internal and external);- Office management: evaluation and selection of office suppliers and negotiation of the respective contracts;- Invoicing (issuing invoices, billing and billing control, preparation of control maps);- Support in ensuring compliance with applicable legislation, regulations and instructions of OROC (Portuguese Institute of Statutory Auditors), CMVM (Portuguese Securities Market Commission) and Banco de Portugal (Bank of Portugal);- Support in the organization and preparation of documentation to compete for tenders launched in the Public Electronic Procurement Platform and by the European Union;- Support to the management of human resources (contacts, interviews, admissions, personnel data management, contracts, Social Security, hiring benefits, internships, layoffs, etc..);- Negotiation and management of the company’s insurance portfolio;- Management and elaboration of contents for the company’s website;- Support to quality control processes.

Lisbon Area, Portugal

- Managing the day-to-day affairs of a Partner of the Audit Department;- Management, scheduling and handling of correspondence;- Scheduling meetings, appointments and travel arrangements;- Drafting proposals, presentations and reports;- Monitor deadlines of projects and ensure deadlines are met;- Organization of training courses;- Preparation of procedures manuals for the company;- Translation of reports and other documents (English / Portuguese - Portuguese / English).

Lisbon Area, Portugal

- Staff admission;- Personnel data management;- Processing salaries, overtime and daily allowances;- General office tasks.

Licentiate Degree, Degree In Accounting And Administration (After Office Hours), 13

Main subjects: Business Simulation Project, Financial Accounting, Accounting of Costs, Taxation, Audit, Economy, Calculus and Financial.

Post Graduation, Business Administrative Support, 16

Main subjects: Business Protocol, Leadership and Conflict Management, Human Resource Management, Coaching, Entrepreneurship, e-Business.

Certificate Of Professional Aptitude (Cap), Training For Instructors, Homologate By Iefp

Ability to work as a trainer and organize courses / training sessions (90 hours).

Certificate Of Proficiency In English (Cpe), From Cambridge University, English, Classification Obtained: A