Ananda Torres-Olmeda Email & Phone Number

United States

• Manage executive calendars, schedule meetings, and coordinated travel for the executive team at MasTec.• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.• Assist in preparing board meetings and executive-level events, conduct research, and liaise with stakeholders to ensure smooth office operations.

United States

Provide a wide range of administrative, and executive support to the Managing Partners and other members of the Legal Team regarding matters concerning corporate and intellectual property law. Including overseeing the daily operations of the firm, ensuring smooth functionality, and maximizing efficiency. Selected Achievements:* Prepare engagement letters, business memoranda, presentations, and other documents and agreements, as requested.* Calendar management of the firm’s schedules, and appointments; including trial dates, hearings, and client meetings.* Provide task management, and clerical support to the legal team.* Enter time entries and perform billing and basic accounting in QuickBooks [AP/AR].* Coordinate with various team members on issues and projects.* Route and follow up on customer issues and concerns.* Communicate effectively with other associates, managers, customers, trade associates, and consultants.* Keep personnel records current, arrange interviews, onboard new hires, payroll, etc.* Organize and maintain up-to-date working files for record keeping of client matters.* Proofread and revise documents, as requested.

Coral Gables, Florida, United States

In this position, I reported to the Chief of Staff to provide top-tier executive administration for high-level executives with a portfolio of high net-worth wealth managers and investors. This included calendar management, organizing events and meetings, arranging domestic and international travel, and managing correspondence with clients, stakeholders, and investors.Selected Achievements: - Streamlined office operations by implementing solutions to optimize processes and procedures to increase efficiency, boost productivity, and improve accuracy.- Minimized escalations and maximized time management by teaming with executives to review calendars and scopes of work to balance schedules and ensure timely execution of deliverables and strategic goals. - Ensured the safety and security of all files and confidential information including correspondence, documentation, personnel information, and contracts.- Provided the highest level of service to executives, colleagues, and clients to ensure satisfaction and represent the company in the most positive light.

Fort Lauderdale, Florida, United States

Supported the President/CEO with all administrative requests, projects, meeting coordination, and travel arrangements. Including overseeing office operations, management, and creating/implementing new processes.Selected Achievements:▪Prepared, drafted, and distributed the Quarterly Status Report to the company’s board of directors.▪Coordinated the seamless implementation of new HR management software rollout and training.▪Managed budgets and expense statements about daily office operations on behalf of the President/CEO.▪Negotiated terms with vendors for corporate hotel accounts, reducing corporate travel budget by 20%.▪Created and implemented processes for all company purchases and inventory management.▪Planned and executed all company events including meetings, dinners, luncheons, and team-building activities.▪Organized, decorated, and redesigned existing office layouts, executive offices, and meeting rooms.

Miami, Florida, United States

In this role, I conducted transactional and financial analysis for account management teams in support of various projects while overseeing all office administrative operations. This included leading a team to handle correspondence, documentation, calendar management, scheduling meetings, and event coordination. I oversaw facility safety, security, maintenance, and capital improvements, as well as vendor negotiation, invoicing, budget management, and code compliance.Selected Achievements: - Consistently met deadlines and delivered projects in a timely manner through effective prioritization, task delegation, and proactive time management.- Optimized office operations by implementing process improvements and standardizing procedures to streamline workflow, increase efficiency, and improve accuracy.- Ensured the safety and security of all files and confidential information including correspondence, documentation, personnel information, and contracts.- Improved administrative team productivity by onboarding and training new hires and providing ongoing coaching, mentoring, and performance reviews to existing staff members to ensure compliance with quality standards, deadlines, and company procedures.

Miami Beach, Florida, United States

In this position, I oversaw administrative operations involved in organizing high-profile company events, meetings, and conventions. This included budgeting, vendor relations, contract negotiations, scheduling, calendar management, and coordinating international/domestic travel for the executive team.Selected Achievements: - Recognized for significantly increasing repeat business by providing the quality service during events and achieving the highest level of customer satisfaction.- Achieved $30K in annual cost savings by negotiating with vendors to reduce office supply expenses.- Optimized office supply inventory by implementing a tracking model to significantly reduce waste.- Improved communications by successfully relaunching the company’s weekly newsletter, which included overseeing content development, layout, editing, proofing, and publication.- Recipient of the “2019 Most Impactful Employee” award.

Miami Beach, Florida, United States

Miami Beach, Fl

Miami, Florida, United States

Miami, Florida, United States