Ana Paula Freire

Ana Paula Freire Email and Phone Number

Coordenadora de serviços administrativos @ CNI - Confederação Nacional da Indústria
Brazil
Ana Paula Freire's Location
Brazil, Brazil
About Ana Paula Freire

I’m Ana, and I have a deep passion for people, books, and exploring new stories and cultures. Nature holds a particularly special place in my heart.My professional journey is centered around administrative management, with a focus on assets and facilities. I believe in humanized and assertive leadership, empowering teams while delivering strategic results. Throughout my career, I have played a key role in modernizing administrative infrastructures, optimizing logistical processes, and managing facilities, always with an eye toward efficiency and sustainability.I also have extensive experience in improving contract management, procurement, and financial operations control, ensuring that budgets are strictly adhered to and that every contractual clause is respected.In the challenging asset management environments I have faced, I have excelled at mapping and standardizing processes, effectively managing assets, improving compliance, and establishing clear guidelines. This approach has contributed to management practices that are free from audit findings.I strongly value diversity and inclusion and have actively implemented affirmative actions to recruit a diverse team while creating digital literacy programs that highlight my commitment to cultivating a welcoming and equitable workplace.This commitment is also evident in the ESG initiatives I have promoted, which foster a culture of corporate responsibility.With expertise in systems such as Protheus, Oracle, LG, Abaris, Docusign, and Riopro, I have managed strategic planning, tracked OKRs and KPIs, and prepared budgets.My focus is on continuous process improvement, team empowerment, and the implementation of administrative practices that reflect excellence and integrity. Ultimately, my purpose is to make a positive impact on people’s lives through my work.I am open to traveling and relocating, always ready for new challenges that call for dynamic and innovative leadership. I’m eager to contribute to the growth and success of organizations.

Ana Paula Freire's Current Company Details
CNI - Confederação Nacional da Indústria

Cni - Confederação Nacional Da Indústria

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Coordenadora de serviços administrativos
Brazil
Ana Paula Freire Work Experience Details
  • Cni - Confederação Nacional Da Indústria
    Coordenadora De Serviços Administrativos
    Cni - Confederação Nacional Da Indústria
    Brazil
  • Confederação Nacional Da Indústria
    Coordinator Of Administrative Services
    Confederação Nacional Da Indústria Apr 2024 - Present
    Brasília E Região
    Directly responsible for leading a team of 22 people, with indirect leadership of an additional 300 across the following areas: • Real estate: Includes 4 buildings, each with its own condominium, properties under construction, and the CNI residence.• Facilities: Maintenance, cleaning, conservation, security, fire safety teams, messengers, reception, catering, taxes and license management.• Assets: Control of approximately 25,000 items across all Industry System entities, managing both assets and liabilities. • Procurement: Administration of contracts, renewals, adjustments, compliance with contractual clauses, and budget oversight.• Document and file management produced in the S System (books, invitations, booklets, badges, documents), including central files at the headquarters and management of a third-party company for permanent storage. Development of regulatory policies, including the Records Retention Schedule, Document Management Policy, and Document Classification Plan.Routinely oversees the management of more than 50 administrative contracts across all S System companies. Responsible for supervising inventory production, preparing audit responses, conducting supplier meetings, negotiating terms, and collaborating with insurance departments and insurers. Enhances interdepartmental relationships to streamline processes and identifies opportunities for cost and time savings while simplifying procedures. Proactively identifies system improvements and manages the travel process for all S System entities. Implements agile methodologies while overseeing the department’s budget.Monitors key performance indicators and utilizes various systems: Protheus, Abaris, DocuSign, Sors, Reserve, and Riopro. Collaborates with her team to conduct routine alignment meetings, feedback sessions, and guidance. Leads one-on-one meetings and weekly check-in sessions. Reports to the superintendent and direct manager, providing monthly updates to the board of directors.
  • Por Elas Mentoring Project
    Volunteer Mentor
    Por Elas Mentoring Project Oct 2024 - Present
    As a volunteer mentor at Por Elas, a women’s mentoring initiative, I help support and empower women by offering guidance through respectful listening and sharing personal and professional experiences to contribute to their career growth and personal development.
  • Gran
    Head Of Administration
    Gran Mar 2023 - Mar 2024
    Brasília, Distrito Federal, Brasil
    Directly reported to the CFO, responsible for drafting documents, strategic planning, defining OKRs and KPIs, and establishing monthly reporting targets.Oversaw the budget management for the administrative area (expenses and investments) as well as personnel administration. Managed infrastructure, including flooring, restrooms, air conditioning, construction projects, layout changes, physical maintenance, and accessibility of spaces.Directly led a team of 27 people across various areas, including: maintenance and cleaning, physical security across all units, maintenance and renovations, contracts, logistics and inventory, assets, and ESG.Implemented a matrix management structure to facilitate the flow between the SSU and BU. During her management, monitored contracts, improved processes, managed fees and taxes, and tracked the company’s licensing certification process, ensuring all certifications remained current while liaising with relevant authorities as needed. Managed assets effectively.Oversaw team routines encompassing performance evaluations, individual development plans, onboarding, climate initiatives, and results presentations, while also providing training for the team.Executed ESG initiatives focused on sustainability, which included digital education and literacy programs for the maintenance team and implemented processes for proper waste disposal. Utilized Oracle, Indution, Jira, Sigeco, and Neowork systems.As a result: Participated in the certification of Gran with a B rating. Implemented the flow of entry between SSU and BU. Established the department's manifesto with the team. Promoted digital literacy among operational staff. Advocated for employee recognition initiatives. Recruited new team members through affirmative action, emphasizing diversity and inclusion.Received the GranMy award, an annual recognition given to two employees from each department for outstanding performance during the period.
  • Brb Seguros
    Administrative And Operations Manager For People And Contracts
    Brb Seguros Feb 2022 - Mar 2023
    Brasília, Distrito Federal, Brasil
    Monthly reporting to the superintendent and board for the presentation of OKRs and KPIs.Responsible for managing a team of 20 across various areas: Personnel Department, which includes payroll processes, hiring, terminations, taxes, attendance, vacations, and benefits; Asset Management, facilities, and telecommunications; Management of travel and transportation processes; Document management (including the development and implementation of a records retention schedule approved by the public archive of the Federal District); Management of the company’s macro procurement and contracting processes, negotiating with suppliers, drafting templates, and overseeing contracts for the entire company and also specific areas under her management and outsourcing.Developed and monitored the budgetary proposal for the administrative area. Engaged with regulatory agencies. Monitored and responded to audits, addressing findings as necessary. Utilized systems such as TOTVS, LG (migration from the TOTVS system to LG), DocuSign, and BBMnet.As a result, supported and provided input for the merger and acquisition process of BRB Insurance Broker with WIZ, including the migration of payroll from the TOTVS system to the LG system. Worked on the change of the health insurance plan and updated the meal voucher, while introducing additional benefits to employees. Implemented an electronic document management system (GED). Received internal recognition from the team in the “Boss” evaluation with 7 seals. Collaborated with the accounting department to prepare the Personnel Budget for the entire company.
  • Corretora Seguros Brb
    Financial Administrative Division Manager
    Corretora Seguros Brb Mar 2015 - Feb 2022
    Brasília E Região, Brasil
    Managed a team of 16 across various areas, including Accounts Payable and Receivable, treasury, contract management and procurement (bidding, drafting terms of reference, and contract templates), as well as serving as the administrative secretary for the executive board. Oversaw outsourced services such as catering, cleaning, security, and reception, along with managing drivers and fleet operations.Oversaw travel policies and asset management, ensuring audit reporting was in place. Managed dispatch and protocol, as well as construction, renovations, and maintenance. Handled contracts related to third-party agreements, including drafting, monitoring, renewals, adjustments, increases, and reductions.Responsible for organizing events with HR or Marketing, such as the year-end party.Monitored investment funds (indices, profitability, investments and redemptions). Prepared reports for the board of directors.Developed and monitored the budgetary proposal for the administrative area. Engaged with regulatory agencies. Monitored and responded to audits, including addressing findings as needed. Assisted in bidding processes (Bidder/Commission Member). Utilized systems such as TOTVS, LG (migration from the TOTVS system to LG), DocuSign, and BBMnet.As a result, managed the migration of physical infrastructure from one building to another. Reviewed all company regulations, implementing necessary improvements and updates.
  • Secretaria De Estado De Governo Do Distrito Federal
    Special Advisor
    Secretaria De Estado De Governo Do Distrito Federal Feb 2014 - Jan 2015
    - Executive Assistance- Corporate Event Organization- Preparation of documents and regulations, such as: Operational Procedures, Manuals, Regulations, Policies, Official Memos, Opinions, Technical Notes, External Letters, Management Reports, drafting of Terms of Reference, Notices.

Ana Paula Freire Education Details

Frequently Asked Questions about Ana Paula Freire

What company does Ana Paula Freire work for?

Ana Paula Freire works for Cni - Confederação Nacional Da Indústria

What is Ana Paula Freire's role at the current company?

Ana Paula Freire's current role is Coordenadora de serviços administrativos.

What schools did Ana Paula Freire attend?

Ana Paula Freire attended Fundação Getúlio Vargas, Uniceub - Centro Universitário De Brasília, Udf Centro Universitário.

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