Andrae Guila Roales Email & Phone Number

Washington D.C. Metro Area

• Manages calendars of junior diplomats including scheduling of meetings and correspondence, and organizing necessary logistics and materials.• Assists diplomats on communications with the Congress and Senate including information sourcing.• Drafts and edits official letters, invitations, and applications with meticulous attention to detail.• Creates an accurate record of biodatas, registrations, personal diplomatic identifications, and other electronic files of all mission members.• Reviews and revises letters, applications, and correspondence from consulates and technical offices. • Sorts and categorizes contacts, forms, spreadsheets, and electronic files and maintains a living document for reference and human resources usage.• Performs administrative and secretarial functions such as data filing, mail sorting, proofreading, and collating information for junior diplomats.• Assists administrative staff with on-hand requests such as attestations, bank letters, and other diplomatic documentations.• Handles the security and protocol procedures for the Ministry of Foreign Affairs including but not limited to communications with the Federal Government.• Manages overall protocol workflow including accreditation and termination processes.• Covers for administrative assistants including the office of the Ambassador and the Deputy Chief of Mission.• Manages event planning and design for diplomatic events and reception as required.

Washington D.C. Metro Area

• Managed the calendar and day-to-day agenda of the head of mission including the smooth run through of the office.• Arranged business meetings and appointments of the head of mission including client visits.• Acted as the main point of contact for the entire office on any general executive and administrative inquiries.• Prepared various documents related to administrative data such as business meeting tracking, project management, workshop and training records, and data spreadsheets on the mission accounts.• Created projects in the administrative department for qualitative and quantitative measures such as employee evaluations, attendance trackers, and budget pipelines.• Conducted research on companies and institutions proposing business services to the mission.• Recorded minutes and important details of the meetings in a timely manner.• Corresponded letters to security authorities for visitors and other important executives meeting with the medical mission staff.

Washington D.C. Metro Area

• Prepared outgoing payment checks and invoices including medical records for send out. • Processed accounts and outgoing payments in compliance with financial policies and procedures to various hospitals holding SHM patients.• Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts data.

Washington D.C. Metro Area

• Managed the health mission protocol including accreditation, visa applications and renewals, travel arrangements, and hotel accommodations for diplomats, patients and their families.• Assisted in shipments of medical equipment and human remains back to Saudi Arabia.• Aided air ambulance flights for patients, doctors, and nurses needing medical evacuation.• Handled inquiries and assistance to patients and hospital coordinators regarding airline tickets, payments, and medical documents.• Performed other clerical duties such as filing, photocopying and collating.

Washington D.C. Metro Area

• Prepared the setup of various types of formal events including chair and table decorations, bar setup, and cocktail rooms with special attention to sanitation and order.• Served assigned meal course to guests and invitees of the event including special meal requests to people with allergies and isolated preferences.• Assisted guest sitting and delivers requests to the kitchen whenever present.• Collaborated with kitchen authorities and other staff on diffusing the work load and assigning specific areas for the purpose of time management and simultaneous efficiency.• Answered questions about the served food and makes recommendations for complimentary products.•

Potomac, Maryland

Bachelor'S Degree, Communication Studies

Associate'S Degree, Communication Studies, Dean'S List

Bachelor Of Arts (B.A.), Communication, General

High School Diploma, Principal'S List