Andrea Alston Email and Phone Number

Responsible for booking and managing reservations for events on campus for internal and external clients. Maintain records of reservations, invoicing, facility use agreements, and insurance riders for external clients. Log all event information into district wide events spreadsheet that is used in weekly meetings with several departments. Assistant to Campus DeanManage Dean’s calendar, make travel arrangements for conferences; conference registration, book flights, and make hotel… Show more Responsible for booking and managing reservations for events on campus for internal and external clients. Maintain records of reservations, invoicing, facility use agreements, and insurance riders for external clients. Log all event information into district wide events spreadsheet that is used in weekly meetings with several departments. Assistant to Campus DeanManage Dean’s calendar, make travel arrangements for conferences; conference registration, book flights, and make hotel reservations keeping within college fiscal year rate limits. Complete travel authorization forms, and expense reports for accounts payable. Reconcile P card purchases, provide receipts for credit card statements, order items needed for Community Engagement team and activities. Complete Letters of Appointment for Associate Faculty, Supplemental Agreement Contracts for Full-time Staff and Faculty, and Personal Action Forms as needed. Complete onboarding of new employees on Douglas campus as need for Human Resources. Including, but limited to; verifying, and making copies of necessary identification documents, banking information, and ensuring that all other needed documents are stored electronically and hard copies are sent to Human Resources. Purchase and order various items as needed for facility, Student Success, and Community Engagement department as needed. Develop and maintain relationships with community organizations to promote Cochise College and its services. Reach out to local agencies to participate in food drives for the college Food Pantry. Make appointments for students to meet with weekly mental health counselor, manage the counselor’s calendar, send out reminder emails to students for appointments (academic year 22-23). Monitor and approve timesheets of food service student work studies, ensuring that hours are within budget limits. Conduct campus tours for candidates interviewing for new positions. Assist with day to day needs of students, faculty, and staff as needed. Show less

Collaborate with US CBP, multiple carries, and customs brokers to ensure smooth work flow and efficientorganization for secondary inspections of in and outbound freight.Accountable for all operations of a busy 24 hour, 7 day a week office including billing, supply management,damage claims, maintenance and repair of office and warehouse equipment. Improved office organization by implementing billing procedure, compiling weekly and quarterly reports toshow detail of… Show more Collaborate with US CBP, multiple carries, and customs brokers to ensure smooth work flow and efficientorganization for secondary inspections of in and outbound freight.Accountable for all operations of a busy 24 hour, 7 day a week office including billing, supply management,damage claims, maintenance and repair of office and warehouse equipment. Improved office organization by implementing billing procedure, compiling weekly and quarterly reports toshow detail of inspection types, times, and staff involved with each offload and inspection. Monthly billing statements to all account holders to improve on time payment history as well as collection forall invoices past due. Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations andresolving problems to maximize efficiency. Responsible for training all new office staff to ensure continued quality of customer service and smoothoperations of daily activity. Arrange shift coverage for all scheduled and unscheduled time off for a staff of 12 employees. Ensure staff iswell equipped with all necessary supplies. Show less

Ensured timely and accurate entry to US Customs for BMW Motors and Roll Royce Motors for shipments entering at various ports into the United States via air and ocean containers.

Excelled within a deadline intensive environment, ensuring accurate and on time completion of all projects. Assisted in all areas of administrative work including but not limited to; post entry, data entry, front deskreceptionist duties, research and development.