Andrea Darrow Email and Phone Number

Provide administrative support to Director of Army Contracts and Director of Pricing, Estimating and Analysis, and their respective departments.Calendar management, coordinating with other Executive Assistants when appropriate.Create expense reports in Concur. Manage travel including flights, car rentals, hotel reservations, utilizing both Balboa and Travel Inc.Upload Company and Government Contract communications to OnBase, linking to department Letter Log.Update and… Show more Provide administrative support to Director of Army Contracts and Director of Pricing, Estimating and Analysis, and their respective departments.Calendar management, coordinating with other Executive Assistants when appropriate.Create expense reports in Concur. Manage travel including flights, car rentals, hotel reservations, utilizing both Balboa and Travel Inc.Upload Company and Government Contract communications to OnBase, linking to department Letter Log.Update and maintain department Letter Log with all Contract communication. Submit ITS, Facilities, Security requests for all team members as needed.Create and Manage Onboarding Requests for new team members.Create and manage Purchase Requests/Purchase Orders.Use discretion to maintain confidentiality of sensitive information. Strong attention to detail, prompt responses to communication. Enjoy interaction with people and building relationships across teams. Show less

Short Term Contract position covering LOA.Heavy calendaring for Leadership in Tech 4 Intuit, coordinating with appropriate Executive Assistants, outside vendors and customers.Utilize Concur to create expense reports; reconcile expenses.Manage all travel arrangements, including flights, car rentals, hotel reservations.Create and manage purchase requests/purchase orders.Schedule and manage catering for on-site and off-site events.Plan team-building opportunities. Space… Show more Short Term Contract position covering LOA.Heavy calendaring for Leadership in Tech 4 Intuit, coordinating with appropriate Executive Assistants, outside vendors and customers.Utilize Concur to create expense reports; reconcile expenses.Manage all travel arrangements, including flights, car rentals, hotel reservations.Create and manage purchase requests/purchase orders.Schedule and manage catering for on-site and off-site events.Plan team-building opportunities. Space management for new hires and employee relocations.Manage/Update department Distribution Lists.Provide EA back-up coverage for vacations, illness, LOA. Use discretion to maintain confidentiality of sensitive information. Show less

• Manage team of five Faculty Scheduling Administrators to provide excellent support to over 3,000 Associate Faculty and 200 Full Time Faculty.• Strategic Project Lead WSCUC Accreditation Audit:o Utilize SharePoint to determine project plan requirement for successful Audit completion.o Create project plan for Faculty record and Course Approval audit/updates.• Create and Manage training for Full Time Faculty:o Utilize SharePoint for compiling annual schedules, electronic… Show more • Manage team of five Faculty Scheduling Administrators to provide excellent support to over 3,000 Associate Faculty and 200 Full Time Faculty.• Strategic Project Lead WSCUC Accreditation Audit:o Utilize SharePoint to determine project plan requirement for successful Audit completion.o Create project plan for Faculty record and Course Approval audit/updates.• Create and Manage training for Full Time Faculty:o Utilize SharePoint for compiling annual schedules, electronic files, search and retrieval.o Utilize Trello for Project Management, Task Management, Resource Management.• Collaborate with Talent Acquisition to maintain efficient Faculty hiring and consistent documentation. • Manage creation and/or maintenance of 3,000+ user profiles in Faculty Management System.• Collaborate with Executive College Leadership to implement initiatives and modifications involving course approvals, profile updates, status changes, and hiring needs.• Develop New Instructor Candidate onboarding process, to successfully hire 500+ new faculty annually. • Research error reports during onboarding profile creation process, to eliminate 100% of errors. Show less

Create and execute project to implement the software tool Digital-Measures.Develop implementation plan.Create progress reports and communicate milestones.Create work flow to institutionalize the tool.Provide custom data reporting, customer support to end-users.Develop user guides/job aids and departmental Standard Operating Procedures.Create and manage user profiles for Faculty Management System.

• Provide support to Executive Management of Academic Affairs including, but not limited to, the following:• Create Excel reports, Pivot Tables, Pie Charts. • Responsible for all Full Time Faculty Schedules.• Expedite profile updates for 3,500+ faculty in Faculty Management System.• Ensure Scheduling Team goals met via weekly audit of the Faculty Management System. • Utilize Faculty database to invite/confirm 100+ faculty into courses weekly. • Create and/or manage 3,500… Show more • Provide support to Executive Management of Academic Affairs including, but not limited to, the following:• Create Excel reports, Pivot Tables, Pie Charts. • Responsible for all Full Time Faculty Schedules.• Expedite profile updates for 3,500+ faculty in Faculty Management System.• Ensure Scheduling Team goals met via weekly audit of the Faculty Management System. • Utilize Faculty database to invite/confirm 100+ faculty into courses weekly. • Create and/or manage 3,500 user profiles for Digital Measures. • Implement work flow process improvements and reorganize faculty pool to meet new business demands.• Create and manage Academic Affairs Organizational Charts. Show less

Supervisor – Administrative Services • Provide all administrative support to Sr.EVP/CAO/Legal Counsel.• Utilize Concur to create CAO expense reports; reconcile expenses.• All travel arrangements for CAO, including flights, car rentals, hotel reservations.• Support Legal Counsel and paralegal with confidential files.• Maintain confidentiality of sensitive information. • Supervise all administrative staff.• Oversee all project delegation for facilities, mailroom… Show more Supervisor – Administrative Services • Provide all administrative support to Sr.EVP/CAO/Legal Counsel.• Utilize Concur to create CAO expense reports; reconcile expenses.• All travel arrangements for CAO, including flights, car rentals, hotel reservations.• Support Legal Counsel and paralegal with confidential files.• Maintain confidentiality of sensitive information. • Supervise all administrative staff.• Oversee all project delegation for facilities, mailroom, reception and temporary staff.• Pursued and received $5200 refund from SDG&E for costs incurred during planned power outage. • Manage consolidation of onsite and offsite storage units, resulting in 15% savings in storage fees.• Vendor contact for building maintenance, office improvements, HVAC.• Manage all office supplies and break room equipment maintenance.• Control company-wide document maintenance of sensitive records and materials.• Compile and maintain monthly Occupancy Report.• Liaison to Property Manager to ensure timely resolution of all property issues.• End vendor relationships and finalize contracts due to company closure.~ Executive Assistant to Sr. EVP/CAO/Legal Counsel • Provide all administrative support to Sr.EVP/CAO/Legal Counsel.• Utilize Concur to create CAO expense reports; reconcile expenses.• All travel arrangements for CAO, including flights, car rentals, hotel reservations.• Greet clients, guests, and vendors; assign security badges; answer multi-line phone.• Support Accounts Payable with vendor-invoicing and expense reports.• Contact service vendors and couriers.• Manage delegation of general administrative duties to other staff members. Show less

~ Executive Assistant to the VP of Manufacturing and VP of Product DevelopmentManaged Executive calendars, scheduled meetings.Arranged travel services, processed expense reports. Proofread, edited all documents.Created and maintained spreadsheets for scientific articles.Created and maintained department holiday accruals. Greeted clients, guests and vendors. Scheduled courier services.Supported Human Resources department.