Andrea Ivan Email & Phone Number

Portola Valley, Ca, Us

Portola Valley, Ca, Us

• Assist attorneys (mainly litigation practices) and secretaries in evening with a variety of tasks:  Time entry using Elite Submit expense reports Run preliminary conflict checks Preparing shell documents (litigation and discovery) Proofing documents for attorneys Redlines  DocuSign Run TOAs TOCs E-Filing both Federal and State Courts and post-filing housekeeping tasks; researching local rules for peculiarities of some courts when preparing documents for filing Fixing formatting issues (Word) in briefs Service of documents, preparing proofs of service Pulling cases Adobe Acrobat –  Redacting info Bates numbering and inserting footers Highlighting specific text Adding signatures Edit Text Combine docs

Philadelphia, Pa, Us

• Extensive, detailed time entry using Elite• Edit billing narratives from marked up proformas in Webview, and 3E• Preparing discovery shell documents (litigation)• Preparing draft answers for Asbestos group • E-Filing both Federal and State Courts and post-filing housekeeping tasks; researching local rules for peculiarities of some courts when preparing documents for filing• Fixing formatting issues (Word) in briefs• Service of documents using OneLegal or File Serve and Express• Updating internal data rooms from external datarooms of clients (mainly corporate)• Set up letters with DocuSign• Manipulating Excel spreadsheets using AutoFilter and Fill and reformatting cells to achieve desired result; extracting information and transferring to Word documents• Large document rename file projects in various practice groups, Corporate and Litigation, which involved going into each doc to determine what it was• Adobe Acrobat or Kofax Nuance – redactions, bates numbering, adding signatures• Streamline process using Litera/Forte (formerly MacPac) to create Asbestos templates for drafting answers and develop step-by-step instructions• Create step by step instructions how to download clients documents from Box to internal dataroom; also have moved old eRoom docs (settled cases) to FileSite• Figured out how to add scanned signatures to Word and PDF docs (used Google) and taught co-worker how to do this.• Created OneNote Admin Team – Resources and Tips with “how to” instructions learned from other co-workers, under fire job tasks, and Google. This doc also includes Quirky State court rules which a co-worker has run into and issues other attorneys have shared with me in their dealings with state courts, mostly SF Superior. It also includes Technology Tips, i.e, adding signatures to pdfs and word docs and tricks in Excel for document manipulation• Created instructional QRG reference document for CPUC filings out of the CPUC video

Stanford, Ca, Us

• Assist in setting up law students for certification to practice law (PTLS) as part of their enrollment in the Mills Legal Clinic• E-filing (Religious Liberty clinic) and paper filing (Criminal Defense clinic)• Prepare shells for law professors and students, and assist with formatting problems• Prepare charts (face pages of current clinic)• Electronic and physical filing of documents• Calendaring

• Assist Commercial and Civil litigation with formatting briefs, creating shell documents, and e-filing (both State and Federal)• Calendaring court dates and updating internal outlook calendars for attorneys • Assist with expense reports (Chrome River) and travel arrangements

London, England, Gb

• Assist secretaries with overflow, i.e., complicated mailing lists, updating and maintaining e-rooms, reformatting word documents (charts, litigation pleadings, corporate documents)• Assist attorneys in evening with updating mailing lists, faxing, creating/editing various documents (mainly employment, corporate, and litigation practices)

• Supported main Partner and Associates in busy commercial litigation and appellate practices (Hayes, Scott)• E-filed in state (One Legal, File Serve and Express), federal (ECF/Pacer) and appellate courts (True Filing) (Hayes, Scott)• Prepared proofs of service (Hayes, Scott)• Extensive editing and reformatting of briefs and other litigation documents using native word and styles (including Table of Contents and Table of Authorities using Best Authority) (Hayes, Scott)• Maintained electronic files in Worksite (Hayes, Scott)• Heavy dictation using hightail system (Hayes, Scott)• Calendared due dates for court documents in Outlook (Hayes, Scott)• Supported Partners and Associates in busy litigation and corporate practice involving intellectual property cases (Haynes and Boone)• Coordinated and organized proformas for sending out final invoices to clients of corporate and litigation partner using Elite - Proforma Edit Lite (Haynes and Boone)• Created and maintained minute books and files for corporate partner (Haynes and Boone)• Put together and printed out stock certificates and stock certificate receipts for mailings (Haynes and Boone)• Performed extensive editing and reformatting of claim charts for litigation associate (Haynes and Boone)• Opened new matters and performed conflict checks using HBWorkflow (Metastorm) (Haynes and Boone)• Prepared expense reports and invoices in Chrome River (Haynes and Boone)• Entered attorney time in Elite 3E Time Capture (Haynes and Boone)

• Supported IP Litigation, Corporate, and Patent Prosecution partners and associates• Assisted attorneys with Word and Excel issues• Organized pleadings and other litigation documents (sometimes downloading from Pacer) into online filing system and/or binders• Performed e-filings, researched court rules, and calendared court dates• Prepared and edited documents as assigned which included patent applications, responses to office actions, IP litigation briefs, miscellaneous litigation related documents, and corporate documents which often involved scanning, converting, downloading from other programs, and reformatting.• Traveled locally to corporate client for week assignment to go through files and select/scan due diligence documents • Assisted Corporate Associate with mailings, minute books, copying/pdfs, prepared expense vouchers for vendors • Assisted in filing patent prosecution documents (records)• Searched and downloaded patents,and related documents from USPTO website and other miscellaneous patent websites (Patent Hunter, Google Patents, Espace.net, etc.) for attorney use• Loaded selected documents to Extranet for Patent Prosecution client• Performed internet research projects for attorneys which involved accessing client websites and virtual data rooms to search for specific relevant documents and organized them using Windows Explorer for attorneys’ use. Also created Excel and/or Word documents using this extracted information for attorneys’ use• Monthly coordination and organization of proformas for sending out final invoices to clients of corporate of counsel attorney and general immigration partner• Opened new matters using NBI (New Business Intake)• Prepared expense reports in Concur• Prepared engagement letters, audit letters, and general correspondence for attorneys• Updated Outlook calendar• Researched and solved invoicing problems with accounting department for clients and vendors• Input attorney time using Webview and DTE

• Consistently solved a variety of deadline related problems• Performed word processing tasks from handwritten material or tapes as assigned for intellectual property law firm which included patent applications, briefs, miscellaneous litigation related documents, and corporate documents. These jobs often involved scanning, converting, and reformatting documents • Assisted paralegals in organizing and indexing documents, setting up the format in Excel or Word• Helped attorneys organize pleadings and other legal documents and indexing them into filing system • Input attorney time using Webview and DTE • Performed internet research projects for attorneys which involved accessing client websites and virtual data rooms to search for specific relevant documents and organized them using Windows Explorer for attorneys’ use. Also created Excel and/or Word documents using this extracted information for attorneys’ use• Assisted Document Processing Departments in San Francisco, Boston, and New York with overflow, which included a wide variety of documents, many of which were corporate in nature. These jobs also required extensive use of Excel, PowerPoint, and Adobe Acrobat Professional (creating fillable forms, combining pdfs, etc.) and involved scanning, converting, and reformatting • Assisted Patent Filing Department with reorganization of files

Bachelors Of Science, Business Administration Management

As, Business Administration