Andrea Ivan Email & Phone Number

Portola Valley, CA, US

• Assist attorneys (mainly litigation practices) and secretaries in evening with a variety of tasks:  Time entry using Elite Submit expense reports Run preliminary conflict checks Preparing shell documents.

Philadelphia, PA, US

• Extensive, detailed time entry using Elite
• Edit billing narratives from marked up proformas in Webview, and 3E
• Preparing discovery shell documents (litigation)
• Preparing draft answers for Asbestos group
• E-Filing both Federal and State Courts and post-filing housekeeping tasks; researching local rules for peculiarities of some courts when preparing documents for filing
• Fixing formatting issues (Word) in briefs

Stanford, CA, US

• Assist in setting up law students for certification to practice law (PTLS) as part of their enrollment in the Mills Legal Clinic
• E-filing (Religious Liberty clinic) and paper filing (Criminal Defense clinic)
• Prepare shells for law professors and students, and assist with formatting problems
• Prepare charts (face pages of current clinic)
• Electronic and physical filing of documents
• Calendaring

• Assist Commercial and Civil litigation with formatting briefs, creating shell documents, and e-filing (both State and Federal)
• Calendaring court dates and updating internal outlook calendars for attorneys
• Assist with expense reports (Chrome River) and travel arrangements

London, England, GB

• Assist secretaries with overflow, i.e., complicated mailing lists, updating and maintaining e-rooms, reformatting word documents (charts, litigation pleadings, corporate documents)
• Assist attorneys in evening with updating mailing lists, faxing, creating/editing various documents (mainly employment, corporate, and litigation practices)

• Supported main Partner and Associates in busy commercial litigation and appellate practices (Hayes, Scott)
• E-filed in state (One Legal, File Serve and Express), federal (ECF/Pacer) and appellate courts (True Filing) (Hayes, Scott)
• Prepared proofs of service (Hayes, Scott)
• Extensive editing and reformatting of briefs and other litigation documents using native word and styles (including Table of Contents and Table of Authorities using Best Authority) (Hayes, Scott)
• Maintained electronic files in Worksite (Hayes, Scott)
• Heavy dictation using hightail system (Hayes, Scott)

• Supported IP Litigation, Corporate, and Patent Prosecution partners and associates
• Assisted attorneys with Word and Excel issues
• Organized pleadings and other litigation documents (sometimes downloading from Pacer) into online filing system and/or binders
• Performed e-filings, researched court rules, and calendared court dates
• Prepared and edited documents as assigned which included patent applications, responses to office actions, IP litigation briefs, miscellaneous litigation related documents, and corporate documents which often involved.
• Traveled locally to corporate client for week assignment to go through files and select/scan due diligence documents

• Consistently solved a variety of deadline related problems
• Performed word processing tasks from handwritten material or tapes as assigned for intellectual property law firm which included patent applications, briefs, miscellaneous litigation related documents, and corporate.
• Assisted paralegals in organizing and indexing documents, setting up the format in Excel or Word
• Helped attorneys organize pleadings and other legal documents and indexing them into filing system
• Input attorney time using Webview and DTE
• Performed internet research projects for attorneys which involved accessing client websites and virtual data rooms to search for specific relevant documents and organized them using Windows Explorer for attorneys’ use..

Bachelors Of Science, Business Administration Management

As, Business Administration