Andrea Lopez Email and Phone Number

Promotion from current role to better align with my job duties and responsibilities. In addition to duties mentioned in the generalist role I also provide reports and data to leadership and assisted in hiring and managing a student worker that reports to me. Currently assisting in updating one of our approval procedures to a new format. This entails meetings with various areas, communication to the cancer center departments, updated tip sheets and training for various departments.

-Management of all Cancer Center staff position approvals and postings, including tracker that is used for reporting purposes.-Processes approvals for transfers, promotions, and comp adjustments for current SCCC staff.-Lead and provide information for weekly PCC meetings for approval processes and signatures.-Lead weekly meetings with HR-Post roles in WD-Coordinating various faculty committee calendars for monthly meetings.-Visa processing/tracking (J1, TN and H1B)-check requests in WD for Visa purposes.-manage department recruitment inbox submissions and follow ups.-provide training to departments on how to post positions, request default compensation changes and push candidates to offer.-initiate supervisory org. creation and changes in Workday-process resignations and replacement positions-Meeting and Calendar management for my dept. -Manage distribution lists in Outlook with changes in personnel.-Assist recruitment team with faculty recruitment meetings.-provide accurate record keeping for when reports are requested from upper management.-Create SOP guidelines and tip sheets for staff processes.-Created recruit evaluation tracker-kept confidentiality for confidential HR matters.

-Management of all Cancer Center staff position approvals and postings.-Process approvals for transfers, promotions, and comp adjustments for current staff.-Lead and provide information for weekly committee meetings for approval processes and signatures.-Lead weekly meetings with HR-Coordinating various faculty committee calendars for monthly meetings.-Visa processing/tracking (J1 and H1B)-manage department recruitment inbox submissions and inquiries.-provide training to departments on how to post positions, request default compensation changes and push candidates to offer.-initiate supervisory org. creation and changes in Workday-process resignations and replacement positions-Meeting and Calendar management for my dept. -Agenda creation for new recruits-Flyer creation for faculty seminars-Send out and track evaluations for new recruits-Manage several distribution lists in Outlook with changes in personnel.-Assist recruitment team with faculty recruitment meetings.-accurate record keeping

-Managed all Faculty hires/transfers and Staff transfers in adherence to strict deadlines.-Management of Faculty payroll and payroll processes in adherence to strict deadlines.-Accurate record keeping.-Processing Level 2 background screenings-Processing Josef Silny evaluations-Managed annual bonuses and stipends for faculty and staff-Processing of payroll, supplements, moving expenses, one-time payments, compensation increases, vacation payouts and overloads.-Assisted with benefit-related inquiries and changes.-Worked alongside Faculty Affairs and Physician Recruitment to make sure processes and approvals for faculty are adhered to and improved where needed.-Processed Workday approvals and managed them in accordance with deadlines-Assisted faculty members with a wide variety of HR inquiries related to their employment with the University-Assisted with onboarding new faculty and staff-Processed terminations and academic appointments in WD-Processed emeritus faculty and roles-Provided employment verification and retirement letters to faculty.-Submitted I-9 process for faculty onboarding-Provided information from staff files for audits and legal cases as needed.-Handled confidential HR, salary, and promotion related information.-Processing of faculty retention letters and separation agreements.-Maintained up to date faculty and staff files.-Phone coverage

-Managed APT process for 2018 awards and 2019 candidates -Processed payroll, supplements, moving expenses, one-time payments, and overloads-Processed Workday approvals and managed them in accordance to deadlines-Assisted faculty members with a wide variety of HR inquiries related to their employment with the UniversityMaintained filling system and began crossover to electronic record keeping-Assisted in on boarding new faculty-Processed terminations and academic appointments in WD-Processed emeritus faculty and roles-Created SOP and tip sheets for various processes-Entered new and replacement positions in WD as well as position edits.-Assisted faculty members with HRIS related matters-Provided employment verification and retirement letters to faculty-Back up to I-9 process (faculty on boarding)-Handled confidential HR, salary, and promotion related information-Training of Temp. Front Desk employee and interviewing candidates-Processed Observerships for students-Maintained departmental website-Processed PO’s for the department-Managed front desk and phones-Ordered Supplies as needed.

-Managed requisitions linked to contracts. Red-line and renegotiate with the vendors as needed.- Approved orders up to $50k, mainly focusing on consulting agreements and service contracts- Assured all back up paperwork for orders linked to federal grants is in order- Assured all consultants that are individuals have the correct clearance and paperwork- Reviewed FERPA, HIPAA, and GDPR and PHI implications - Served as the customer service liaison- Flagged and corrected any vendor profile discrepancies to improve order efficiency.- Processed emergency purchase orders as needed from order placement through order shipment confirmation- Assisted AP in any invoice discrepancies- Assisted in special projects as needed- Covered the front desk as needed (incoming calls, messages, shipments etc)

I was voted in as President of the Board of the community I live in. I served the one year term, was voted back in as President but stepped down to the role of VP due to returning to a full time job. This position is volunteer based. In the 2 years i was on the Board, along with the Property Manager we priced out and executed at least10 large scale community renovation projects both for aesthetic purposes and to bring certain areas up to code (ex. pool) and made sure the budget would be available when the projects came due again in the predetermined # of years.- Manage the community’s budget- Assist in hiring all vendors for projects within the community- Keeping track of any community concerns and addressing them accordingly- Enforcing the community rules and regulations including monthly HOA payments- Signing vendor checks and assuring payment and reimbursements are processed correctly- Verifying the quality of the work we hire out to vendors- Coordinating board meetings and agendas

This is my own company that I founded from the ground up and manage to promote and sell my artwork to clients. - Participate in weekend art shows and gallery nights- Sell my paintings and collaborate with clients to create custom works for them- Manage and order inventory- Report sales taxes and track all sales- Manage company’s social media- Photograph my paintings and collaborate with print shop to create reproductions.- Network and market myself- Manage the company’s website

Involved in RFP process and vendor review- Managed University wide contract implementation for Canon and the removal of the previous contract with RICOH in relation to all print services needs (copy, print scan, print production, and student printing services and software.)- Managed rightsizing and cost savings initiatives, $4 million dollars over 4 years.- Assisted in transitioning over 6000 pieces of equipment University wide, including hospitals and clinics.- Customer Service and customer satisfaction leader- Green initiatives leader and educator- Managed and trained the student and temp. workers- Kept track of contract SLA’s for both vendors- Helped manage the needs of the University’s Copy Center- Oversaw UPrint, the University’s student printing service.- Managed all incoming service requests and equipment issues- Assisted department selecting correct equipment for their work needs and budgets- Balanced our departments accounts, fixed discrepancies, and submitted monthly invoice reimbursements - Implemented surveys and metrics to gauge customer satisfaction and areas of improvement

- Assisted in Coffee Bid RFP- Assisted in Print Services RFP- Approved all overs up to $10k- Revised any contracts linked to orders.- Managed all faculty and staffs University issued cell phones and tablets (upgrades, hot spots, international plans, broken devices, accessory orders, etc)

-responsible for planning sales current day and future sales forecasts and KPI’s and reporting results to District Manager.-managed a staff of 15+-responsible for weekly schedules assignments, staff PTO, disciplinary actions, hiring/interviewing and training-managed loss prevention/risk management, store compliance procedures, credit card sales and store event planning-managed sales floor-provided exceptional customer service

-Worked directly with the Assistant to the VP of domestic marketing and the President of International Sales-Responsible for regional and national magazine ad campaigns, editorials, package design and distribution, and presentation material-Assisted in planning and promoting promotional events-Assisted the President with international presentations, logistics and sales-Traveled nationally to meet with editorial magazine staff to discuss current and future ad successes, failures, and pricing/ad placement negotiations.-Assisted with mailings and promotional product distribution-Managed in house inventory