Responsible for data integrity and management of all Accounts Payable processes. Maintain and update, as appropriate, corporate accounts payable policies, systems, and procedures. Meet AP deadlines while ensuring that payables transactions are being coded accurately and processed efficiently for close periods. Own vendor onboarding and relationship management including resolving issues, and payment discrepancies, ensuring all vendors are paid per contractual terms, issuance of 1099's, etc. Drive accountability to ensure bills, payment runs, and expense reports are processed timely and accurate.

Responsible for supervising and coordinating the overall operations and activities of the Accounts Payable process. Ensure timely and accurate input of vendor invoices. Support Manager in accomplishing department goals related to servicing our internal and external customers and vendors. Perform cash requirement related functions preparing for weekly payment runs. Communicate with other departments to resolve accounting problems. Review and enforce company policy when it comes to reporting of reimbursable expenses. Keep/create detailed schedules of due dates for State, County, and City licenses for professional staff, and Firm. Adhere to and promote Company values. Coordinate and/or participate in special projects.

Accounting Coordinator Distribute payables between two separate company branches: Foundation and Association Manage distribution and processing of all invoices/expenses/back-up submitted for approvalProvide controller with summary of payments for processingPrint and mail out checks Maintain up-to-date files Received donations Produce deposit slips in QB Enter all donations in Excel spreadsheet Generate and mail out Acknowledgement Letters to all donors Maintain Amazon, PayPal and other accounts where donation pledges and donations were received Management TeamArranged all travel, hotel and auto reservations for more than 30 constant travelersRestructured Company Policy handbook and Standard Operating Procedures (SOP’s)Made all company purchases (supplies, I.T., marketing, etc.) Kept record of employees’ personal, sick and vacation time Supervised I.T. company representative (under contract) Contacted local hotels for Corporate accounts, maintained relationship Managed all company media files and shared with staff (videos, photos, presentations, articles, etc.) Executive Assistant to Chairman & CEO Served as Executive Assistant and Personal Assistant to Chairman and CEO of Foundation Managed CEO’s Business and Personal agendasArranged all in and out-of-office events (i.e. meetings, presentations and conferences)Dealt directly with marketing firm to schedule media for major events One-on-one contact with local entrepreneurs and donors Edited presentations for CEO to present in major events Translated presentations and documents when necessary (English to Spanish or vice versa)

Maintained company expense account in order (Quick Books) Arranged all travel, hotel and auto reservations for business trips Arranged meetings with upper management when needed Maintained all office expenses paid and up to dateAnswer high-call volume General clerical duties

Assistant to Owner Arranged all travel reservations for “Furniture and Art Markets” and owner’s personal trips Prepared buyer with sales reports for use at Market four times a yearPrepared Market itineraries for Buyer and assistant Managed owner’s agendaKept close relationships with owner’s clients Coordinated monthly Gallery events (i.e. Expositions, Sales, Charity)Co-Manage Art Gallery: Kept inventory of artwork Rearrange Gallery on a monthly basis Administrative AssistantAnswer high-call volume General clerical duties Enter new inventory in QuickBooks (Retail) Priced and labeled new inventory on a daily basisAssisted Accounting department with monthly bill reports and filing Salesperson when needed Assisted in planning monthly Gallery eventsCoordinated office events (i.e. Meetings, Luncheons, etc.)