I have worked for the Director of Finance and Resources in my capacity of Personal Assistant since June 2007. My role is to:Provide an effective interface between the Director and his internal/external contacts and Governors and to deal with queries on his behalf.Prepare reports, documents and draft responses to correspondence for/on behalf of the Director.Ensure the Director s fully briefed for meetings, providing briefing notes, summaries and action checklists.Act as… Show more I have worked for the Director of Finance and Resources in my capacity of Personal Assistant since June 2007. My role is to:Provide an effective interface between the Director and his internal/external contacts and Governors and to deal with queries on his behalf.Prepare reports, documents and draft responses to correspondence for/on behalf of the Director.Ensure the Director s fully briefed for meetings, providing briefing notes, summaries and action checklists.Act as secretary to meetings as necessary, including pre-meeting activities, preparation of agenda and agenda items, minuting of meetings and taking of follow-up action.To ensure the provision of high-level secretarial support to the Director of Finance and Resources including daily briefings on activities and tasks, effective diary management, arranging meetings and appointments, dealing with mail, word-processing, providing refreshments and hospitality, making travel arrangements and dealing with telephone and reception enquiries.To develop and coordinate a team approach within the Vice Chancellor’s Group and to contribute to the effective and efficient operation of the team as a whole.Support the Director of Finance & Resources time management through effective arrangement of meetings and organisation of time for delivery of actions.Co-ordinate and manage the administration of the Financial Services Leadership Team meetings and actions arising from the meetings. Day to day liaison with all Finance and Resources managers about the achievement of approaching deadlines. Encourage a team approach to PA management across the service.Manage and co-ordinate general administration functions within Financial Services and make suggestions for process improvements wherever possible.Co-ordinate and organise the Director's emails and all other correspondence.Assist with the gathering of information and reporting aspects of staff development undertaken within Financial Services. Show less

My role was to support the Director of Estates his in role along with managing a team of secretaries.

My role was to provide a secretarial service to the Building Surveying Manager and his team which included typing up of reports and contracts and generally organising the team.