Office Manager [&] Hr Associate
San Jose, California, Us
- HR Operations -• Processed new hires, LOAs and terminations• Generated offer letters and verified reference checks• Employee onboarding, including new hire orientation, I-9 verification, benefits administration, workstation setup (computer/phone/user access to various applications)• Responded to and processed employee verification requests, EDD and worker’s compensation claims• Worked closely with Finance and Legal business partners on all matters related to payroll (employee status changes, compensation changes, review of non-exempt employee timesheets and 401k deferral changes)• Managed co-employment relationships with professional employer organizations to ensure corporate policies and procedures, as well as state and federal employment laws were in compliance• Trained new employees on company policies- Talent Acquisition -• Coordinated and scheduled interviews for Recruiting Manager and Recruiters• Sent confirmation notifications to the interview panel and made adjustments as necessary• Arranged travel (air, accommodations and transportation) for all candidates outside of the area• Created and built trusting relationships with Hiring Managers• Managed summer internship program - Office Manager / Executive Assistant -• Provided administrative support to CFO, CMO, Chief of Staff and Recruiting Manager; Backup to CEO• Input and audit expense reports for reimbursement and submit for processing• Prepared presentations• Reserved conference rooms• Calendar management; booked and confirmed appointments and meetings• Organized key components of corporate wellness program• POC for building management and vendors• Managed inventory and ordered office and kitchen supplies• Created policies and procedures manual
